Motion Reviews & Product Details

Automates prioritizing when to work on each task in your list, instantly visualize workload + capacity, love how it works like my own brain to know that some work is "must finish", some is "try to finish", some deadlines are hard and some are soft. Makes rescheduling client appointments a breeze and even allows you to schedule according to your preferences (keep meetings close together or spread them apart).

Not a robust task management system; doesn't replace OR integrate with my other collaborative or task-management software. Scheduling options are limited (e.g. I can't schedule my 4-hour long VIP Days, it's not even an option). Also, when it breaks up tasks into chunks and you complete portions of the full task, it should update to show you how much of the full task you have done (either how much time you've completed out of the total or a percentage of the total). Needs to schedule more than 2 weeks in the future.

I didn't realize how much energy and time I was spending every day just deciding how to prioritize the work on my plate. Having a system prioritize my work for me so that I just look at the schedule and do the task that's next on the schedule has been a game-changer. I'm not sure how much actual time I'm saving, but the energy savings are noticeable. I've had to play around with the best way to manage it so that I'm working toward an "ideal" schedule, but these are easy adjustments. I love being able to specify the smallest chunk I'm willing to break a large task into. The recurring task specifications are great, as well. It really works like my own brain, but allows me to outsource that part of it. There are a lot of features that are available that I don't use but am curious about (specifically flexible meetings). I don't really need this function, but it seems useful.

The automatic reordering of tasks to suit your priorities is really helpful - nothing else has it that I've seen and it's great to get the organisation out of your brain.

The project and task view is a little clunky and being able to sort by projects in the most helpful way for me has been using labels, which you need to go into each task fully to assign which could be better.

It helps the most with prioritisation and juggling a huge array of project, BAU and ad-hoc tasks which I have to juggle daily. It takes the organisation of that all out of my head which frees up time to do the work.

As Someone­ with ADHD who struggles to stay focused and organized found gre­at joy in discovering the Motion app. This invaluable tool has be­come a lifeline, allowing me to effectively manage­ projects, priorities, and schedule­s while accommodating my ADHD brain. The application e­mpowers myself to effortle­ssly create projects and divide­ them into manageable tasks. The­se tasks can be convenie­ntly scheduled on my calendars, along with the added functionality of se­tting reminders, deadline­s, and notifications for better project manage­ment. Moreover, Motion also offe­rs valuable features like­ task duration estimation and the capability to allocate de­dicated time for focusing on significant projects. I have seen a huge improvement in my productivity since using Motion. I don’t feel scattered trying to juggle multiple tasks. The structure and organization that Motion provides helps me focus my energy on getting things done rather than trying to remember to do them. I would recommend Motion to others who struggle with ADHD symptoms like procrastination, forgetfulness and disorganization. It has been a complete game changer in managing my daily tasks.

One of Motion’s main drawbacks is that I can’t see all my projects and tasks in one master calendar or timeline. I can only see the actions at the individual county level. There’s no bird’s-eye view where I can visualize my workflow across multiple projects to identify conflicts, bandwidth issues, or limited resources. I can’t check all of my workload or upcoming commitments. There is no reporting tool to summarize the deadlines or hours required for jobs in different boards. While the app is still imperfect, it promises to see developers get back to work quickly. Regular updates show a commitment to grow Motion and make it more useful over time.

As Someone­ with ADHD who struggles to stay focused and organized found gre­at joy in discovering the Motion app. This invaluable tool has be­come a lifeline, allowing me to effectively manage­ projects, priorities, and schedule­s while accommodating my ADHD brain.

It has replaced hours of reworking schedules, made it much easier to set up meetings and calls and makes it easier to find the video conference links I need. Works much better for me than Asana, Trello or GoogleCal. I was able to start using it straight away.

The mobile app doesn't always load first time and the latest update made me miss a few appointments till I adjusted the settings but these are minor compared to the benefits.

It helps me hit deadlines (important as a fundraiser), see when my workload is unrealistic, track what's needed for multiple clients and projects and ensure I'm always doing something productive.

Motion's algorithim for prioritising work on the fly is the best I have seen on the market. Being able to manage my tasks & reminders while also managing to be mindful of work life balance is a god send.

The UI is more function over form and the mobile app could perform better but overall I am really happy with the tool

I run a busy product team and wear a few different hats in my role. Motion allows me to take work inputs from a variety of source and prioritise that work aganist the rest of my to do list. I can also set realistic expectations with stakeholders, and update those expectations if priorities shift.

I love the easy functionality of using Motion to categorise and track my projects and tasks. I can do this using deadlines, priority and it keeps me on track by letting me know if a deadline is going to be passed. It will then automatically redorder my tasks. Takes the hard work out of project and task management. I also love that it includes a calendar schedular similar to calendly.

I preferred their cloud-based software as opposed to the desktop app now have as it seems to be grunty and takes up a lot of memory on my slower computers (not to so slow it doesn't work, but just sluggish). Also the seperate app means its something else to open as oposed to it always being open with chrome. I wish there was an option of both.

Not having to get a seperately calendar bookingf software. and tracking specific projects i need to complete. I also keep it as a dump bin for any and all task ideas I have but i just dont give them a priority.

It automatically grabs all my to-do list items and squeezes them into the time that exists for me. It's helped me to know what's realistic and what's not because very often I'm trying to fit in more than is physically possible with my time.

It only schedules things in for 2 weeks at a time. I feel like it could schedule my whole year, but I'd be happy if it could do 6 weeks...or just up to where my to-do list ends.

I have a lot of ideas, and run multiple businesses. I used to write lists that I would feel overwhelmed by or would lose. Motion helps me get my ideas moving by scheduling them in and helps me know what area I have time to focus on and when. You know when you've only got 30 mins left in a day and you're not sure what you can fit in that time? Motion tells you.

Motion has finally kept me from missing deadlines internally! As a tax manager responsible for over 300 filings, I was able to keep on track during tax season, and easily work with partners to show them my weekly workload.

The one feature I would like to see implemented is bulk adding of tasks - if I have a spreadsheet of clients, tasks and due dates, I would love to be able to import from that instead of a manual input.

I put all of my todos in Motion, and once I see that I'm "overscheduled" and can't get everything done, I can begin to make decisions - do I need to put a few extra hours in this week? What tasks can I offload to colleagues? Are any of my deadlines adjustable? I can change right in the calendar and see the results almost instantly.

Motion combines meeting scheduling with a good reminder system for tasks that are otherwise forgotten forever

It rapidly loses its value if you as a user are not actively following the planned schedule and instead do things in accordance to your whim. But it can still provide value even in this case as Motion will remind you

It allows me to be a bit more personal and send meeting booking links with different layers of priority baked into the booking itself. The biggest thing is that it allows me to add tasks with one simple keyboard command in a way that autoschedules it and makes sure that it keeps reappearing in my calendar until it is done. I also like how they keep on improving and small things like being able to add multiple time zones.

Motion's ability to integrate calendars and tasks makes it an all-in-one solution for the workplace. The shortcuts and desktop app mean it easily becomes an integral part of your routine.

The product is still relatively young and could improve on some key features (like integrating iCloud calendars, having a project-filtered Kanban view etc.). Also, the pricing is relatively high (but worth it).

Integrating calendar and to-do lists, which makes it convenient to plan days/weeks of work; having a flexible meeting scheduler with a lot of customization options