Extensis Reviews & Product Details

As the primary user loading data into the enterprise's Extensis Portfolio (primarily photos/media), I loved being able to search through the metadata to find exactly what I was looking for without having to manually scan through many different folder levels.

In the initial upload, I found that there was a lot of manual effort required on my part to get the needed metadata transfer. But I think that comes with the territory for any initial load into a new system.

There was no central digital media library. Having the files searchable by tags and metadata like date or file type saved time and also brought to light valuable historical files that had been essentially lost in the weeds.

The browser based UI is very user friendly and no additional software needs to be installed to access it.

The UI from the desktop top version is a little inconstant to the web version. Not sure if it is related to the software, our servers buckles down regularly when the organizing is accessing and downloading images.

Providing access to images and video content across the organizing in a central location with a search engine.

The ability to create and manage multiple Catalogues and associated user-access has been very useful in partitioning specific content within the University, allowing a broad user-base without worrying about incorrect or unauthorized use.

NETPublish is very underwhelming. Although it does simplify the task of creating web-galleries for stakeholder use it lacks the abilities I really need such as: • significant branding options or • an ability to self-build a theme such as say WordPress which would enable say a Brand platform; • allowing the download of vectors. Currently vectors download the Jpg preview Portfolio creates to show in the page • Allowing a choice in what sizes/options can be downloaded - a simple option to choose a size or variation allowed for download would be great. This might b a simple Catalogue batch resize to create variations and then choose that target path as the download, when a smaller verion might be used as the web-page thumbnails. In the Portfolio app itself: • differentiating file types, so when disallowing originals to be downloaded, items like PDFs can't be downloaded, currently if originals are not allowed the PDFs download the jpg preview. • A real issue has been that certain libraries within Portfolio need updating and present a security concern, so we can't give access to the app to outside stakeholders, so we can only give them access to web galleries which doesn't work very well. • Being flash-based is a concern.

Our University uses the DAM for the following: • Image gallery for the whole of University, with some users having access to the Portfolio image gallery Catalogue and some users just getting access to a NETPublished gallery. • Within the Marketing Department we store campaign assets for resourcing and referencing. This includes: images, video, copy, audio, pdf advertising. • As a subset of Marketing the Graphic design team have a Catalogue for design and brand assets. • Social now use a Catalogue for PSD templates and instructional videos.

I'm no longer spending hours to find the relevant digital assets i need. It has also become so much faster to share and deliver files. The usability is high enough that i trust my colleagues and the many volunteers at our festival to use the system with only very limited training.

My experience with the support has not been very good. This is however under elucidation by Extensis, and I trust that it will be sorted out.

File-sharing has been made much easier. Also, we spent much less time finding the assets we need. We have a gallery platform to show off our assets, which was very needed before.

Love the ease of finding images at a glance. The fact that the platform looks the same on Windows as is does on a Mac. I like the keywords and PDF download option which makes things really easy.

I think it's very difficult to figure out at first. If you are unfamiiar with font administration and management, it can be a little overwhelming to use. You must have some understanding of font management in order to fully take advantage of their features.

I managing my digital assets . Extensis all me to access my digital assests in a succinct and organized manner.

You have as many fonts as you want and it won’t drag your computer down because you have to turn them on and off to use them.

It can be hard to find fonts. There are a lot of categories one font could be in.

This program helps to keep your computer running smoothly by not trying to load all your fonts at the same time.

That we can add fonts to it, and team members in other offices have access to the same fonts.

Sometimes it's glitchy when adding new fonts

Cross office collaboration

The new interface of the web client has gained much in aesthetics and relative ease of use.

I sorely miss the standalone Desktop client of earlier versions with infinite scrolling and drag and drop capabilities.

Collaboration is greatly improved in the current version, sharing assets across an internal team has greatly improved our overall workflow.

Easy to upload, download, move files and setting up users and catalogues a breeze. One point access for everything

Currently the media share websites are more work for me. I used to have one url our staff shared with clients. All they needed was a unique password to access their specific files. Leaving all other files hidden, now we have to set up individual sites for each branch. Not friendly for my type of use. The search is not as robust and at times people are telling me its not working... It is making it hard to find what you are looking for, even if images are well tagged.

This is a central location for all our media files across the corporation. This tool is to reduce duplication, help with expiry management and help to ensure we all have access to the best media files available.

the system has full active directory intergration to allow single sign in. it has many features allowing businesses to use it as a great asset server and allow customers to view products being created. for anyone looking for a asset management system with great features i would strongly recommend they try Portfolio

the system is complicated to get setup may features available that you may miss while setting up the system your self. but with assistance from extensis support you will have it up and running in no time.

with the portfolio is allowed us to catalog many thousands of customer images and allow them to get access to view them. it also allows for cross company access to be able to download stored images for use