Unclaimed: Are you working at Notion?
Notion Reviews: 4.7/5 — Highly Rated
Notion is the all-in-one workspace that combines docs, wikis, and project management. Tens of thousands of teams around the world use it to collaborate, stay informed, and get more done together.
Notion is also often used as Knowledge Base of choice in Venture Capital and Personal Productivity tech stacks.
| Capabilities |
API
|
|---|---|
| Segment |
Small Business
Mid Market
Enterprise
|
| Deployment | Cloud / SaaS / Web-Based, Desktop Mac, Desktop Windows, Mobile Android, Mobile iPad, Mobile iPhone, On-Premise Linux |
| Support | 24/7 (Live rep), Chat, Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support |
| Training | Documentation |
| Languages | English |
Notion Review: Is This Project Manager Right For You?
While a relatively new entry into the project management space, Notion has evolved quite quickly to meet the needs of its users. It’s a platform that is notable for its versatility, and it is a well-known option for individuals and teams who want a reliable tool to organize and manage tasks–from note-taking to in-depth project management.
But does it incorporate the best project management techniques to help you or your team get organized?
Let’s find out.
What is Notion?
Notion is a cloud-based workspace where individuals and small teams can take notes, create documents, track projects and organize and manage tasks all in one place. It’s often referred to as an “all-in-one” workspace because users can collate all of their projects onto a single platform.
Notion’s popularity among professionals and students is credited to its personalization that caters to any workflow. As a user, you’ll have the freedom to customize the layout of your workspace, while still getting helpful guidance and templates to help you get started.
Background on Notion
Founded in 2016, Notion started as a note-taking app but has evolved into a comprehensive project management tool for solopreneurs and small teams. The platform’s mission is to make it possible for people to shape the productivity tool they use every day to match their needs.
Getting Started with Notion
Every feature on Notion is designed to help users be as organized as possible.
The platform is segmented into pages that can be nested or interlinked at your convenience. As soon as you sign up, you’ll be redirected to your Welcome screen containing some tips to get started. This includes linked videos that guide you in creating your first page and setting up your to-do lists and projects.
On the left side, you’ll find a list of default pages, such as ‘Quick Note’, ‘Personal Home’, and ‘Task List’ which you can customize and add. Whenever you create a new page it will show up on the left panel. You can add personalized header images, descriptive comments, and add associated icons to your pages.
Simply click anywhere on a page to add blocks for individual pieces of content such as text, lists, media, links, and sub-pages. You can also just type “/” to bring up a menu of blocks you can add to your new page. 
How Notion Works: Key Features
Although Notion started as a note-taking app, it has become far more than that. The tool has promising features that go beyond creating to-do lists and make it a competent productivity and project management app.
Integrated User Guides
A commendable feature of Notion is that user guides are already embedded in the platform. For example, if you want to create a new document, you’ll find guides on how to get the most out of the preinstalled page.
Of course, this can be a hit or miss. Some users may be grateful for the step-by-step guides, while others may be frustrated with manually deleting pre-installed guide pages to clean up their workspace.
Customizable Pages & Templates
Notion makes it easy for you to create pages and documents in whatever style you want. Pages are like folders where you can store all information related to a particular topic. You can include a range of blocks or items on your pages such as text, toggle lists, to-do lists, images, video links, tables, boards, and maps.
Every change you make to a page or block is automatically saved in Notion. So you can always go back and view the history of a page if there’s something that you want to restore. This is pretty useful for when you make a mistake or just want to experiment with different versions of a page.
Notion is also very generous when it comes to templates. It provides users with a ton of options, whether they’re creating blog posts, articles, event schedules, or product launch plans. Fortunately, all templates are fully customizable so you can modify them to your taste without having to build from scratch. The platform also encourages users to submit their own templates so the library grows to fit a wider range of needs.
Collaborative Workspaces
Users can create different workspaces for different projects, which is useful if you need to manage multiple projects at once. Every workspace will have its own pages so all your information will remain separate and organized.
Notion allows you to invite other people to your workspace so you can collaborate in real time. The limit of guests you can have at a time depends on the plan you choose.
Integrations
As a good workspace should, Notion integrates with a wide range of popular productivity tools so you can easily share information across the platforms you use. These tools include Slack, GitHub, Zoom, Trello, Google Drive, and more.
For instance, you can make use of the Google Drive integration to quickly add and share files from your Google Drive directly to your Notion workspace.
Notion AI
Notion AI is a core feature for workspaces. It’s a connected assistant powered by multiple large language models that’s developed to help boost your creativity and write content faster. Essentially, it eliminates the need to jump between your work and a separate AI-powered tool.
The feature can help you generate ideas for blog posts, social media posts, press releases, job descriptions, meeting agendas, and more. You’ll also be able to summarize pieces of content, correct spelling, and grammar, and translate text (English, Spanish, Chinese, and French).
Notion Use Cases
Solopreneurs
Individuals who are working freelance will benefit from an organizational tool like Notion. It can help with a variety of processes such as:
- Documenting and managing career goals
- Organizing projects for different clients
- Managing content creation schedules
Professional teams
Small professional teams can benefit from Notion’s features because it ensures that all team members can collaborate on the same tool for multiple purposes. These purposes include:
- Planning meetings and recording meeting notes
- Setting task lists based on priority
- Drawing up onboarding documentation for recruits
- Brainstorming internal team goals (digital suggestion box)
- Organizing a company roster
Students
Students also make great use of Notion because of its impressive note-taking and organizational capabilities. Students can easily organize their notes by class and keep track of all reading and assignments (by the due date) for each class. The best part is Notion can even allow easier collaboration for group projects since the free plan allows sharing with up to 10 guests.
What makes Notion stand out from other platforms?
Notion stands out in two major ways; it’s very customizable to support any workflow, and it brings all work together in one shared location.
Unlike many productivity tools, Notion doesn’t just focus on solving one problem, such as organization. The way Notion is designed gives users the freedom to mold their workspace in a way that works best for them. On one hand, individuals can use it to keep their notes, to-do lists, calendars, and journals in one accessible platform. Additionally, professional teams can use it to build collaborative docs, product roadmaps, and wikis for their company.
Notion Pricing
Notion has four pricing plans: Free, Plus, Business, and Enterprise. Visit Notion’s pricing page for current rates.
- Personal (Free): The forever-free plan allows users to create unlimited pages and blocks with an allowance of 5MB file uploads. You can also share or collaborate on projects with a maximum of 10 guests, and receive basic page analytics, 7-day page history, and integration with other tools such as Slack or GitHub.
- Plus: The Plus plan is geared towards small professional groups. On this plan, you can invite up to 100 guests for collaboration. You’ll also get unlimited file uploads and 30-day page history.
- Business: This plan is for companies that use Notion to connect many teams and tools and you can invite up to 250 guests. You also get authentication features (SAML + Single Sign On), private team spaces, bulk PDF export, advanced page analytics, and 90-day page history.
- Enterprise: This subscription is targeted toward medium to large businesses and offers more advanced capabilities. You will need to contact the Notion sales team to discuss the pricing plan that fits your business’s complex needs. You can request a trial of this specific plan if you’d rather try it before making any significant investment.
Notion AI is included in all paid plans at no additional cost.
Beyond its core workspace, Notion has expanded its product suite with Notion Calendar, a standalone calendar app that integrates directly with your workspace, and Notion Sites, which lets you publish any Notion page as a polished website.
Notion’s Pros and Cons
Pros
- The customization features are better than most.
- A great solution for note-taking and creating to-do lists.
- You can use Notion to create wiki pages or simple websites with useful information about your business or products.
- Pricing is affordable for solopreneurs and small teams.
- The forever-free plan has sufficient features for solopreneurs.
- The structure of folders allows for shortcuts so you can reach your content from multiple places.
- Notion’s tutorials are comprehensive for everyone to understand and the support team is responsive and helpful.
Cons
- Although Notion’s UI is very usable, it can sometimes get cluttered once you start adding multiple projects, which can be overwhelming for newbies.
- Advanced project management features, such as reporting, time tracking, and Gantt charts are lacking.
- Managing multiple projects on Notion can become tedious.
- May not be the best option for those looking for project management software for software development.
Is Notion Right For Your Organizational Needs?
Notion should be commended for its simplicity, familiarity, and affordability. If you need a straightforward entry-level solution for creating content and planning and managing projects then Notion is a great choice.
With that being said, large businesses that have complex needs may not see the platform as comprehensive enough to streamline their project management. However, Notion is a tool that keeps evolving and works hard to improve its capabilities to fit businesses of all sizes.
If you want to keep checking other project management software that may suit you better, Findstack has more helpful reviews and insights that you can take a look at. Our goal is to help you find the right tool for your needs.
Compare Notion with other popular tools in the same category.
The AI features are very impressive as well as the adaptability of the entire board.
When first opening notion, it is very daunting. I believe that there should be more tutorial time for new consumers for.
Notion is taking place of my agenda book and it helps me stay on track with my tasks
It's ease of use, simplicity, and function. It's a good notetaking app that is simple and easy to use, with fantastic AI integration that cannot be found anywhere else in the market.
Its navigation can be slow and tedious, which is its one downside - just wish it could be faster at times.
Notetaking, it's the main function of the program, through its workspaces you can find your notes, get writing, and be done with it - and it's pretty simple, even if it's a tad clunky.
I enjoy the AI features a lot, and how customizable the software is.
Not as many people use it, so there is a learned curve each time I add someone.
In job applications I use it to write cover letters. I use it to write interview questions when hiring, and use it to provide information when I am writing fiction.
I like that AI is built into it, I like that pages can be found inside of other pages. I like the templates are easy to use and a relevant for my work. I use it very often. I prefer it over Google docs
I don't like that notion doesn't match the format that word and Google Docs use. It's hard to download everything. I'm not clear on integration.
I need to be able to transcribe the things that my coworker dreams to do as a muralist. Some of these things need to be formally in order to communicate with other team members.
I love how versitle Notion is. I can go from organizing my thoughts to creating content using the AI feature. I use Notion all day long. It has become the brain of my business!
My only complaint is to be sure if you want to pay annually or monthly in the begining because you can only switch frequency at the end of your monthly or yearly term.
Notion helps me keep my business AND team organized. We are able to collab while also inviting clients as guests to work along side of us. It's extremely helpful!
Organise things accros several projects.
The formula system that is quite complex to understand
Put my congnitive load in one place
Orgnaisation is the main reason i like notion. I can write my math, code and notes all in one place. The AI is decent but could be better/
I wish the AI could write more sophisticated questions for my revision.
It helps my plan my notes and courseworks.
I love now Notion is constantly iterating upon the product. I do a lot of research reports that I need to share out to colleagues and Notion helps with formatting, tweaking copy, easy to make mass edits. I look forward to trying the Q&A feature they just launched. I am currently Notion AI everyday.
When executing more quantitative tasks like math, tables, etc, not that easy to bring Notion into the equation. Looking forward to seeing how they integrate excel, sheets, or build their own.
Speed, ease of use, quick reformatting, creating beautiful, shareable content
Notion is a product that I use on a daily basis as a task manager, a note-taking system, and a place to store ideas and thoughts. Since Notion AI was introduced, I have used it to sharpen my notes by using the "improve writing" feature, as well as using the summary block to create a brief blurb on my database to find notes quickly and easily. The AI writing assistant also helps me to develop ideas when I'm stuck on how to start something. Asking AI to write something, gives me a template to start and then develop those ideas further.
Notion is great for helping to create something tailored to your use case, however, that can be challenging at the beginning, as some may not have the time nor creativity to know what exactly they want to create. It can also sometimes get you bogged down in creating a system to help you, rather than getting on with the work you need to do. However, I have seen Notion developing instructional videos, and there are plenty of resources on YouTube to help you get up and running.
Notion has become my go-to system for all of my daily work. The ability to integrate all of your major work together and be linked so seamlessly helps me to keep track of plans and project details easily.
The unlimited about of ways to organize notes and thoguhts
Sometimes I iwsh there a tutorial to show you diffrent features
AI has helped me immensely. It helps me come up with ideas, solutions, and writing
The AI. Lets me write notes faster compared to before.
Could have AI image support. Dosnt generate images.
Note taking and knowledge bank
App adaptation and the AI integration is incredibly useful
I can get overwhelmed with the amount of things it can do
Organization
The AI writing assistance has been impressive. I've never found other AI tools effective for summarizing, writing key takeaways and action items from transcripts. Notion AI does this perfectly.
It just takes a bit of time to really understand and get used to the way notion works. Theres so many hidden capabilities, and slowly uncovering them has made a huge difference.
Summarizing and creating meeting notes - what used to take a considerable amount of time is now so easy. Notion creates an easy shared database to hold research; not feeling like were losing our thoughts anymore!
The independence I have to set things up the way I need
Formulas are confusing (definitely a learning curve for me though!)
How to organise my notes and data in an efficient way
Notion is amazing, because it's a structured place to put all your thoughts, ideas, professional work, budgets, and so much more. Being able to visualize and organize your life with the assistance of the Notion app genuinely allows you to see your life from a widespread/comprehensive point of view. For business owners it's also amazing, because Notion is able to be integrated into so many other platforms. You can put everything you need to see into one place and have it all update in real time as you grow your business. A few examples of using Notion for business is tracking several spreadsheets of expenses that all update in real time, maintaining customer data, or tracking marketing engagement.
There aren't many negatives about Notion at all. The boards can seem intimidating, but the templates help and the online community has free templates too. The only downfall is potentially the price for the Ai assistant, but it's not required so you don't necessarily need it.
Organizing your business, managing projects, keeping updated data on customers, and storing all important documents with a system that is protected by Notion
For work, what I like the most is that I can have all the information I need in one place, also the visibility it's a plus. It's very easy to organise and find things. I can also have separate pages and can share some of the pages with other users. Working in collaboration is great when you need specific tasks to be done or followed up, adding comments or adding reminders it's great to make sure you keep things on track. I have used the AI tool to improve writing or change the tone, and to help writting processes and policies. I find a bit expensive if you are already paying subscriptions so I hope it gets more affordable with time. For personal life, I use to organise information for personal development, like short course links, notes and to add anything relevant. I also use as a tool to organise my CV and writing down emails and cover letters. I have been using the AI tool for that and it's great.
There is nothing that I dislike about Notion, overall it's a great tool that I've been using for the long time. It might be a bit tricky to get used for the first time but, after awhile you see the value and how makes things way more easier to get organised and done. It's nice when you are in the stage of automating bottoms or adding databases, etc. I still have a long way to go in the usage and knowledge of Notion but, I don't see a reason to stop using it.
Keeping information in one place: I can collade all the information I need in one page and organise it the way I want Easy to find: The search box is great and the way that you can add things on pages makes intuitive and easy to see what you have stored Writing emails; documents; policies and having the help of AI Working in collaboration with my team: Visibilitiy and flow of tasks make easy to get the job done, getting notifications when someone has added an update or add a reminder or a comment helps to have the context and understanding of the tasks
The ability to organise everything and the ability to integrate with many 3rd party apps
Lack of more full fledge text editing (like MS word)
Organising lecture materials. Writing aid with AI
Notion provides the perfect amount of flexibility for any workspace. The new AI Writing Assistant is also the perfect way to do everything you need to (including writing or brainstorming with AI) within the notion. My favourite part about the notion is that you can easily make templates to help you scale whatever you're doing fast, and the design for pages is inherently sophisticated but also fun (with emojis, colour and cover photos). I use notion pretty much daily to plan for my business, do writing, manage life admin and finances, and keep notes for all my conversations and meetings. I especially love that I can pull it up on my phone anytime and quickly find whatever I want in minutes, even when I'm on the go! I love the notion template marketplace as well, you can always find a quick and easy way to create and make your processes faster! My new favourite tools have to be the built in AI which can do so many things for you, including tell you answers to content on a page!! So cool.
There is very little I don't like about the notion, but sometimes the offline experiences can be questionable (but honestly, it's probably because I'm using the wrong settings). There can be a tiny learning curve when you're first using it, but once you get the hang of it, it's pretty easy to continue working in there forever.
- A clean workspace that had a clean and sophisticated design built into it - AI tooling built in and super easy to integrate into your routine with keyboard shortcuts. - An incredible free tier that you could use (almost) forever. - A super beautiful and customisable way to manage pretty much anything you're doing from the palm of your hand to your office. - it's lightweight and gives me just the right amount of tooling and information to build pages ready to be published in minutes better than you can in word/google docs(in docs you have to do hypercustom things to achieve the same result)! - incredible integrations with my favourite sites like Figma/Canva, so I can preview that work all in notion too!
Very customizable, enjoyable experience. Wish Notion Ai was more accessible with cheaper pricing. I use it a lot for organizing school work.
Notion Ai is great, but costly. The features are good, but can be confusing sometimes.
It is helping me organize school work.
I love how simple it is to prompt AI input and the list of options for prompts (e.g. make longer/shorter). Collaboration with team members works really well. The insert button is nice and accessible.
Here is my wish list: Export to word doc format please! Built-in citation manager or integration with Zotero would be great. Please include comments when copy/pastaing.
Integration of the power of an LLM in a word processing application helps reduce the time spent writing.
Easy of use, can make the pages very nice looking. Easy search and easy organizing.
Understand cannot standardize database for interoperability. But I can use a different product for that. Maybe AI has a lot of room to improve.
1. Help analyze huge policy documents. I drop the original PDF-Word document in, then I can move things around and edit to analyze them. 2. Help organize a big content library with good looking graphics. 3. Help rewrite the professional language in friendly tone.
How easy it is to customize pages to be exactly what you want
The AI is up and down. It's great when it works, but I get more errors saying it's not available than I can count. And Notion's support page doesn't have any record of the error codes I get all the time.
I've always struggled to keep my notes organized, now I am essentially working 3 different jobs and I have a very organized workspace for each of them.
For a fraction of the cost, you are able to "hire" an assistant, a social media, a ghostwriter, a researcher, etc. Once you get the hang of putting in your requests, it is quick and easy to get what you need. I use notion regularly for my podcast and social media planning and executing.
The learning curve is a bit steep, but once you understand how to use it, you quickly get on with your work.
Writing podcast episode descriptions. I create social media posts for every aspect of my business, including text, hashtags, image suggestions and the best times to post.
I like how I can use Notion to organize my academic and personal life while using it to write my novels on the side!
It can be intimidating first getting into it, but once you've created your setup you'll use it forever.
Notion helps me format my writing for my novel and helps me get the correct tone.
It's such a great tool to help our team capture knowledge and collaborate.
There isn't much to not like. I hope that they integrate AI more.
It helps our team collaborate and have single source of truth for information.
I love how customizable notion is compared to other note-taking apps (multiple formatting options, addition of databases, toggles, etc.). I also love that it is integrated with AI, making notes and assignments so much easier.
It can be a bit of a learning curve if you are used to Google docs or word. It also requires a bit of coding to make mathematic equations or chemical equations which can be cumbersome.
Notion makes active recall in notetaking so much easier with the use of toggles and databases. It makes my study schedule so much easier to manage. The AI feature is also the most seamless among other apps that I have used.
The integrated AI is great. It helps a lot to write content and essay's . Also I used the AI to review code.
Maybe your AI need data analysis capabilities in Notion databases for example.
Notion helps me a lot in courses related with geographic information systems. I review code, translate code, write content and ask things to learn.
Clean interface and great for technical people who want powerful tools but accessible to non technical people.
Not much to be honest. It's the central place for me to store everything.
I can freeform enter content and reuse it it many ways through API integrations.
The integrations and the ability to present and digest information
Honestly I'm constantly deleting important things or accidentally messing up the structure. I should try locking pages perhaps.
I moved my content arm ring data vas wand client workflows from Airtable to notion about 4-6 months ago. Small learning curve but I'm an immediate evangelist.
