Notion is the all-in-one workspace that combines docs, wikis, and project management. Tens of thousands of teams around the world use it to collaborate, stay informed, and get more done together.
Notion is also often used as Knowledge Base of choice in Venture Capital and Personal Productivity tech stacks.
Capabilities |
|
---|---|
Segment |
|
Deployment | Cloud / SaaS / Web-Based, Desktop Mac, Desktop Windows, Mobile Android, Mobile iPad, Mobile iPhone, On-Premise Linux |
Support | 24/7 (Live rep), Chat, Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support |
Training | Documentation |
Languages | English |
While a relatively new entry into the project management space, Notion has evolved quite quickly to meet the needs of its users. It’s a platform that is notable for its versatility, and it is a well-known option for individuals and teams who want a reliable tool to organize and manage tasks–from note-taking to in-depth project management.
But does it incorporate the best project management techniques to help you or your team get organized?
Let’s find out.
Notion is a cloud-based workspace where individuals and small teams can take notes, create documents, track projects and organize and manage tasks all in one place. It’s often referred to as an “all-in-one” workspace because users can collate all of their projects onto a single platform.
Notion’s popularity among professionals and students is credited to its personalization that caters to any workflow. As a user, you’ll have the freedom to customize the layout of your workspace, while still getting helpful guidance and templates to help you get started.
Founded in 2016, Notion started as a note-taking app but has evolved into a comprehensive project management tool for solopreneurs and small teams. The platform’s mission is to make it possible for people to shape the productivity tool they use every day to match their needs.
Every feature on Notion is designed to help users be as organized as possible.
The platform is segmented into pages that can be nested or interlinked at your convenience. As soon as you sign up, you’ll be redirected to your Welcome screen containing some tips to get started. This includes linked videos that guide you in creating your first page and setting up your to-do lists and projects.
On the left side, you’ll find a list of default pages, such as ‘Quick Note’, ‘Personal Home’, and ‘Task List’ which you can customize and add. Whenever you create a new page it will show up on the left panel. You can add personalized header images, descriptive comments, and add associated icons to your pages.
Simply click anywhere on a page to add blocks for individual pieces of content such as text, lists, media, links, and sub-pages. You can also just type “/” to bring up a menu of blocks you can add to your new page.
Although Notion started as a note-taking app, it has become far more than that. The tool has promising features that go beyond creating to-do lists and make it a competent productivity and project management app.
A commendable feature of Notion is that user guides are already embedded in the platform. For example, if you want to create a new document, you’ll find guides on how to get the most out of the preinstalled page.
Of course, this can be a hit or miss. Some users may be grateful for the step-by-step guides, while others may be frustrated with manually deleting pre-installed guide pages to clean up their workspace.
Notion makes it easy for you to create pages and documents in whatever style you want. Pages are like folders where you can store all information related to a particular topic. You can include a range of blocks or items on your pages such as text, toggle lists, to-do lists, images, video links, tables, boards, and maps.
Every change you make to a page or block is automatically saved in Notion. So you can always go back and view the history of a page if there’s something that you want to restore. This is pretty useful for when you make a mistake or just want to experiment with different versions of a page.
Notion is also very generous when it comes to templates. It provides users with a ton of options, whether they’re creating blog posts, articles, event schedules, or product launch plans. Fortunately, all templates are fully customizable so you can modify them to your taste without having to build from scratch. The platform also encourages users to submit their own templates so the library grows to fit a wider range of needs.
Users can create different workspaces for different projects, which is useful if you need to manage multiple projects at once. Every workspace will have its own pages so all your information will remain separate and organized.
Notion allows you to invite other people to your workspace so you can collaborate in real time. The limit of guests you can have at a time depends on the plan you choose.
As a good workspace should, Notion integrates with a wide range of popular productivity tools so you can easily share information across the platforms you use. These tools include Slack, GitHub, Zoom, Trello, Google Drive, and more.
For instance, you can make use of the Google Drive integration to quickly add and share files from your Google Drive directly to your Notion workspace.
Notion AI is a relatively new feature for workspaces. It’s a connected assistant powered by GPT-3 that’s developed to help boost your creativity and write content faster. Essentially, it eliminates the need to jump between your work and a separate AI-powered tool.
The feature can help you generate ideas for blog posts, social media posts, press releases, job descriptions, meeting agendas, and more. You’ll also be able to summarize pieces of content, correct spelling, and grammar, and translate text (English, Spanish, Chinese, and French).
Individuals who are working freelance will benefit from an organizational tool like Notion. It can help with a variety of processes such as:
Small professional teams can benefit from Notion’s features because it ensures that all team members can collaborate on the same tool for multiple purposes. These purposes include:
Students also make great use of Notion because of its impressive note-taking and organizational capabilities. Students can easily organize their notes by class and keep track of all reading and assignments (by the due date) for each class. The best part is Notion can even allow easier collaboration for group projects since the free plan allows sharing with up to 10 guests.
Notion stands out in two major ways; it’s very customizable to support any workflow, and it brings all work together in one shared location.
Unlike many productivity tools, Notion doesn’t just focus on solving one problem, such as organization. The way Notion is designed gives users the freedom to mold their workspace in a way that works best for them. On one hand, individuals can use it to keep their notes, to-do lists, calendars, and journals in one accessible platform. Additionally, professional teams can use it to build collaborative docs, product roadmaps, and wikis for their company.
Notion has four pricing plans: Free, Plus, Business, and Enterprise.
Unfortunately, none of the plans come with Notion AI because it’s an optional add-on. It costs $8/month per member and is billed annually at $96. If you’d rather pay monthly, it’ll set you back $10/per month per member.
Notion should be commended for its simplicity, familiarity, and affordability. If you need a straightforward entry-level solution for creating content and planning and managing projects then Notion is a great choice.
With that being said, large businesses that have complex needs may not see the platform as comprehensive enough to streamline their project management. However, Notion is a tool that keeps evolving and works hard to improve its capabilities to fit businesses of all sizes.
If you want to keep checking other project management software that may suit you better, Findstack has more helpful reviews and insights that you can take a look at. Our goal is to help you find the right tool for your needs.
Notion has minimilistic design Collaboration is easy UI is great
pricing is high, notionAI feature is add on
very helpful in creating writeup, correcting sentences. Notion AI feature is super helpful, like to use this feature daily, solving lot of my problems, also speeding my work.
I love everything about notion, and have been a devoted user personally and professionally for years. It has a wonderful UX design and provides so much flexibility that you can manage literally anything you need to effectively. I have linked together custom tables and useful views for our changelog, software requirements, taskboard, product roadmap, and development documentation that makes managing my engineering teams needs super easy. Notion provides wonderful tools and templates to build a collection of documentation for anything you can imagine.
I love everything about it. I have historically had some bugs with their UX, but they have all been fixed and made super fluid by now.
We use notion for all of our company, and especially development documentation. Notion makes it easy to flexibly create any collections of documentation we need, easily scale them to the amount of complexity or simplicity fits our need, and link everything together from business items through development items
The most usefull part about using Notion is I can manage and handle all of your daily tasks in one place so that it can help improve my management skill and more flexiability. And I can event add my friends and work together in one place whereas doing research or group projects.
What I dislike about Notion is really rare because I do not have even one of its downside or disadvantage. However it sometimes works slow on mobile devices. So I recommend using Notion on Desktop rather than using on mobile device.
I really had difficult time managing my daily tasks and gave me stress about remember all the things I had to be done by the deadline. Then I found an advertisment on the Internet about Notion and I give it a try to use it and changed my life and saved my life even up to this day.
I think this is the best workspace that is available. I really like the builtin template features and how easy they are to access and use and it also gives much more features like list, checkbox, tables, boxes, search, tags, sort. it is indeed a all at one work space. I really like the UI how simple and still full of feature it is.
I use the app and web version both web version is great. Although I found some lagging in the app even if i am adding a simple list or checkbox. App version performance could be improved.
As a new content creator i use it to manage my content ideas in a table and use tags which makes it ease and handy so i don't forget anything. Also i use it to write my project details of my work. Also write notes in docs feature.
Notion is best application for curating any documentation and sharing across your team mates. The UI is very smooth which provides ease of usage.
Notion is best when used in laptop or bigger screen but it needs to be optimised for smartphone screen as well.
We use Notion for technical documentation and for curating take home task details and sharing across the team and other folks.
It is great for collaboration. My team is able to use it to easily communicate, track projects, and use for our internal notes.
The mobile app is not as easy to use as the web or desktop app. I would also love the databases to have more features and formulas that can be used.
Our team uses it for all of our internal things. We use it for meeting notes, project management, and to track our processes and procedures.
Loads of resources to improve task resolution and team organization. Figma integration is also great. Notion is the best one in the market.
Sometimes it's hard to align the text with an image in the same row or a short text, for example. Could be more variety of colours and more customization.
Task documentation, so you are able o see what your team is doing and how much time they are spending on some project.
First it just came like a notes app. Similar to others, probably a bit better from UI perspective, but still notes. Later while you deep dive into Notion's abilities, you understand it is not just another notes app. It helps you to structure your thoughts with simple tips like callout / links / tables / anything. You can easly collaborate with your temmates or family.
If you use Notion as a task tracking, I think it require integrations with more advances systems (Monday, Jira, etc) in order to make more complex reports for improvements. Also need better search capabilities.
1. Knowledge base. Notion is simple to use if you want to structure your knowledge. Unfortunatelly only search is a problem here. 2. Note taking and internal project management for family. For example, we plan relocation using Notion, keep tasks and notes in order to make a right choise where to go.
What I like most about Notion is that it is a very versatile tool that can be used for everything from personal issues to professional organizations. It is very flexible and you can configure it as if it was a blank notebook in which you can add and edit whatever you want. The technical service is great whenever I have had a query they have responded in an effective way to solve my problem.
It has so many possibilities that it can be overwhelming, you always find someone who offers you a good template and I feel like I never have my workspace organized.
They are resolving the language issue, since there is a lack of content in Spanish. They are resolving the language issue, since there is a lack of content in Spanish. I have also noticed an improvement in performance and in the MacOs app.
Notion has been our best investment into products. It has helped us increase our productivity and keep a track of all of our information and tasks. Compared to the competitors it is very nice
There is nothing that I dislike about it, but the product is so extensive that it takes a little bit of time for a new learner to adapt to it and use all it features to its best. That could be a drawback but apart from that it's all very good
With the help of notion we can track our task manage them and assign them. We keep a track of all of our data in different folders. Keeping a check on data has increased our productivity.
It keeps me organized. Everything is labeled so I am able to keep everything labeled.
I would like it if it was easier to access on the Iphone
It helps me come up with creative ideas for social media.
What I like about notion is the simplicity of the UI and it is very easy to use. As a team leader for content moderation operations, it is where we collaborate ideas with my team and provide updates for the team to utilize.
For about 6 months of using Notion, I would say that it greatly helps me and the my team. We use it everyday and I cannot think of any downside of the platform.
As a content moderation team leader, my primary role is to provide updates to the team whenever there are available and Notion has been very helpful as a platform since it is where I provide updates to the team.
It helps me organize my tasks and share campaign plans with my team. Best organization tool out there!
It takes a bit of time to get used to the "blocks" system but once you do it helps keep everything on site.
Breaking down big projects into organized plans that are easily shareable and collaborative.
A truly incredible software that allows for website creation as well as communication between team members
When we surpassed a certain amount of data we needed to supplement with airtable, but I still find this product to be incredible and highly recommend it.
Product management has been great and we have been able to replace asana with Notion. Also able to design our website inside notion and deliver lightning fast media.
You can keep records about what is important for your business and your daly life; anytime, anywhere, during the work, on the way home, while you are taking a walk.
The structure is based on "mark-up" method; I would strongly prefer the way of "mind map" where I could connect my ideas and which I think would be a great help for the kind of tool.
While I have a lot of things to think, Notion helps me re-arrange what is important and what is categorized as daily life and not in the center of business. I became more concentrated on what is linked to the business benefit.
Notion can help you organize your thoughts and create beautiful documents.
Notion can only support limited formatting typos.
The notion's AI knowledge base is shorter than ChatGPT.
All my tasks are organised in one place.
Only no scrolling pages in full page view.
I used multiple apps for my note taking but Notion database layout is best.
Notion has a unique approach to note-taking, striking a perfect balance between depth and ease of use.
Sometimes the simplicity of Notion holds you back when you need that extra inch of customization, for instance changing the font on a block of text.
Databases tend to be very inflexible in their structure. Notion adds that flexibility without adding complexity.
It has so many possibilities to store information and data, Ans I love that it is so simple in its UX. I use it for my work and my private life, from planning for the day to line out a full strategy.
to be honest I do not have many things I dislike, using it would be something they don't (yet) have. I do sometimes get confused about how linked data bases ae working together. but that mainly on myself.
For us, it really helped to share information. have one source of truth. and being able to communicate important matter in such a simple format that is easy to understand for all.
I love how customizable it is, with templates, pictures, colors, etc. I also like that you can do so much with the free version ! It's the only planner/app that offers that much, and it's really nice for students!
I feel like you have to search a lot on other platforms, like Youtube/Google, to understand how to start and how it works. There's a lot of options, buttons that we wouldn't see or understand how to make function at first.
I can finally be organized and have all my things in one place. My goals, objectives, projects, day notes are all on Notion not on different platforms like before where I would forget where I wrote something.