Notion Reviews & Product Details
Notion is the all-in-one workspace that combines docs, wikis, and project management. Tens of thousands of teams around the world use it to collaborate, stay informed, and get more done together.
Notion is also often used as Knowledge Base of choice in Venture Capital and Personal Productivity tech stacks.
| Capabilities |
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|---|---|
| Segment |
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| Deployment | Cloud / SaaS / Web-Based, Desktop Mac, Desktop Windows, Mobile Android, Mobile iPad, Mobile iPhone, On-Premise Linux |
| Support | 24/7 (Live rep), Chat, Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support |
| Training | Documentation |
| Languages | English |
Notion Review: Is This Project Manager Right For You?
While a relatively new entry into the project management space, Notion has evolved quite quickly to meet the needs of its users. It’s a platform that is notable for its versatility, and it is a well-known option for individuals and teams who want a reliable tool to organize and manage tasks–from note-taking to in-depth project management.
But does it incorporate the best project management techniques to help you or your team get organized?
Let’s find out.
What is Notion?
Notion is a cloud-based workspace where individuals and small teams can take notes, create documents, track projects and organize and manage tasks all in one place. It’s often referred to as an “all-in-one” workspace because users can collate all of their projects onto a single platform.
Notion’s popularity among professionals and students is credited to its personalization that caters to any workflow. As a user, you’ll have the freedom to customize the layout of your workspace, while still getting helpful guidance and templates to help you get started.
Background on Notion
Founded in 2016, Notion started as a note-taking app but has evolved into a comprehensive project management tool for solopreneurs and small teams. The platform’s mission is to make it possible for people to shape the productivity tool they use every day to match their needs.
Getting Started with Notion
Every feature on Notion is designed to help users be as organized as possible.
The platform is segmented into pages that can be nested or interlinked at your convenience. As soon as you sign up, you’ll be redirected to your Welcome screen containing some tips to get started. This includes linked videos that guide you in creating your first page and setting up your to-do lists and projects.
On the left side, you’ll find a list of default pages, such as ‘Quick Note’, ‘Personal Home’, and ‘Task List’ which you can customize and add. Whenever you create a new page it will show up on the left panel. You can add personalized header images, descriptive comments, and add associated icons to your pages.
Simply click anywhere on a page to add blocks for individual pieces of content such as text, lists, media, links, and sub-pages. You can also just type “/” to bring up a menu of blocks you can add to your new page. 
How Notion Works: Key Features
Although Notion started as a note-taking app, it has become far more than that. The tool has promising features that go beyond creating to-do lists and make it a competent productivity and project management app.
Integrated User Guides
A commendable feature of Notion is that user guides are already embedded in the platform. For example, if you want to create a new document, you’ll find guides on how to get the most out of the preinstalled page.
Of course, this can be a hit or miss. Some users may be grateful for the step-by-step guides, while others may be frustrated with manually deleting pre-installed guide pages to clean up their workspace.
Customizable Pages & Templates
Notion makes it easy for you to create pages and documents in whatever style you want. Pages are like folders where you can store all information related to a particular topic. You can include a range of blocks or items on your pages such as text, toggle lists, to-do lists, images, video links, tables, boards, and maps.
Every change you make to a page or block is automatically saved in Notion. So you can always go back and view the history of a page if there’s something that you want to restore. This is pretty useful for when you make a mistake or just want to experiment with different versions of a page.
Notion is also very generous when it comes to templates. It provides users with a ton of options, whether they’re creating blog posts, articles, event schedules, or product launch plans. Fortunately, all templates are fully customizable so you can modify them to your taste without having to build from scratch. The platform also encourages users to submit their own templates so the library grows to fit a wider range of needs.
Collaborative Workspaces
Users can create different workspaces for different projects, which is useful if you need to manage multiple projects at once. Every workspace will have its own pages so all your information will remain separate and organized.
Notion allows you to invite other people to your workspace so you can collaborate in real time. The limit of guests you can have at a time depends on the plan you choose.
Integrations
As a good workspace should, Notion integrates with a wide range of popular productivity tools so you can easily share information across the platforms you use. These tools include Slack, GitHub, Zoom, Trello, Google Drive, and more.
For instance, you can make use of the Google Drive integration to quickly add and share files from your Google Drive directly to your Notion workspace.
Notion AI
Notion AI is a relatively new feature for workspaces. It’s a connected assistant powered by GPT-3 that’s developed to help boost your creativity and write content faster. Essentially, it eliminates the need to jump between your work and a separate AI-powered tool.
The feature can help you generate ideas for blog posts, social media posts, press releases, job descriptions, meeting agendas, and more. You’ll also be able to summarize pieces of content, correct spelling, and grammar, and translate text (English, Spanish, Chinese, and French).
Notion Use Cases
Solopreneurs
Individuals who are working freelance will benefit from an organizational tool like Notion. It can help with a variety of processes such as:
- Documenting and managing career goals
- Organizing projects for different clients
- Managing content creation schedules
Professional teams
Small professional teams can benefit from Notion’s features because it ensures that all team members can collaborate on the same tool for multiple purposes. These purposes include:
- Planning meetings and recording meeting notes
- Setting task lists based on priority
- Drawing up onboarding documentation for recruits
- Brainstorming internal team goals (digital suggestion box)
- Organizing a company roster
Students
Students also make great use of Notion because of its impressive note-taking and organizational capabilities. Students can easily organize their notes by class and keep track of all reading and assignments (by the due date) for each class. The best part is Notion can even allow easier collaboration for group projects since the free plan allows sharing with up to 10 guests.
What makes Notion stand out from other platforms?
Notion stands out in two major ways; it’s very customizable to support any workflow, and it brings all work together in one shared location.
Unlike many productivity tools, Notion doesn’t just focus on solving one problem, such as organization. The way Notion is designed gives users the freedom to mold their workspace in a way that works best for them. On one hand, individuals can use it to keep their notes, to-do lists, calendars, and journals in one accessible platform. Additionally, professional teams can use it to build collaborative docs, product roadmaps, and wikis for their company.
Notion Pricing
Notion has four pricing plans: Free, Plus, Business, and Enterprise.
- Personal (Free): The forever-free plan allows users to create unlimited pages and blocks with an allowance of 5MB file uploads. You can also share or collaborate on projects with a maximum of 10 guests, and receive basic page analytics, 7-day page history, and integration with other tools such as Slack or GitHub.
- Plus ($8/month per user): The Plus plan is geared towards small professional groups. On this plan, you can invite up to 100 guests for collaboration. You’ll also get unlimited file uploads and 30-day page history.
- Business ($15/month per user): This plan is for companies that use Notion to connect many teams and tools and you can invite up to 250 guests. You also get authentication features (SAML + Single Sign On), private team spaces, bulk PDF export, advanced page analytics, and 90-day page history.
- Enterprise: This subscription is targeted toward medium to large businesses and offers more advanced capabilities. You will need to contact the Notion sales team to discuss the pricing plan that fits your business’s complex needs. You can request a trial of this specific plan if you’d rather try it before making any significant investment.
Unfortunately, none of the plans come with Notion AI because it’s an optional add-on. It costs $8/month per member and is billed annually at $96. If you’d rather pay monthly, it’ll set you back $10/per month per member.
Notion’s Pros and Cons
Pros
- The customization features are better than most.
- A great solution for note-taking and creating to-do lists.
- You can use Notion to create wiki pages or simple websites with useful information about your business or products.
- Pricing is affordable for solopreneurs and small teams.
- The forever-free plan has sufficient features for solopreneurs.
- The structure of folders allows for shortcuts so you can reach your content from multiple places.
- Notion’s tutorials are comprehensive for everyone to understand and the support team is responsive and helpful.
Cons
- Although Notion’s UI is very usable, it can sometimes get cluttered once you start adding multiple projects, which can be overwhelming for newbies.
- Advanced project management features, such as reporting, time tracking, and Gantt charts are lacking.
- Managing multiple projects on Notion can become tedious.
- Security features are lacking, as basic features like two-factor authentication are not available, even for paid plans.
- Notion AI is billed separately as an add-on.
- May not be the best option for those looking for project management software for software development.
Is Notion Right For Your Organizational Needs?
Notion should be commended for its simplicity, familiarity, and affordability. If you need a straightforward entry-level solution for creating content and planning and managing projects then Notion is a great choice.
With that being said, large businesses that have complex needs may not see the platform as comprehensive enough to streamline their project management. However, Notion is a tool that keeps evolving and works hard to improve its capabilities to fit businesses of all sizes.
If you want to keep checking other project management software that may suit you better, Findstack has more helpful reviews and insights that you can take a look at. Our goal is to help you find the right tool for your needs.
Notion is a very versatile and customisable app that can be used for a variety of purposes. It can be used for note-taking, task management, project planning, and more. The interface is intuitive and easy to use, and the ability to create custom templates and databases is a powerful feature. However, the app can be somewhat slow to load, and the mobile app can be buggy at times. Overall, Notion is a great tool for organising information and staying productive.
It would be very nice to have the ability to archive notes. The archive function should hide archived notes from searches and the sidebar. I have created a dedicated page to handle the archived notes, but this is a workaround.
There are several problems that Notion is solving, such as providing a centralized location for organizing and managing notes, tasks, and projects. Notion also allows for collaboration and sharing among team members, which increases productivity and efficiency. Additionally, Notion's flexible and customizable interface allows for a personalized experience that can adapt to individual workflows and preferences, making it a versatile tool for various use cases.
The fact that I can stay in Notion and use the AI when I take notes or journal is amazing. It is helping me so much, particularly as a neurodivergent person.
I would love more options to customise pages and the look of databases.
Executive functioning support
It helps me organize notes, classes, and AI has helped me to write emails to professors, employers, and school administration. I also use Notion for journaling which is helpful to organize my thoughs and share what i am thankful for.
I think there should be more customization to Notion as a white screen is not so exciting when using the app. I think there should be color lettering and more backdrops.
AI is definitely saving myself time with creating outlines and writing emails that I feel that I do not have the time to write quickly and efficiently. I also love love love the student dashboard it helps me plan my week as a student with homework, quizzes, and exams.
its easy, intuitive and really helps me find easy solutions to daily needs. the ai really changed my life and my work. i've been using it for my small business and its saving me time and money.
the ai is not super consistent yet, and i feel like it could improve. also the usage of images are no easy. not easy to crop, not easy to reduce. also videos, and stuff. id def work more on my visuals - that would help me a lot creating - if the tool was better
as a small business owner, i use AI to find any sort of ideas for my business. from administrative to creative. it helped me with my business plan and and also copywriting.
Sync to all devices. I can save the unfinished work on Notion and complete at home.
The "undo" function not easy to find. Less attractive interface.
I can put many projects in Notion and oversee them all.
Minimalist approach making it easy to organize and workflow fast with custom templates. Still getting used to the Shortcuts, but recently, the best feature is the AI tool.
I wouldn't say I like the sidebar function; I think finding pages and constantly popping up and switching my page length is weird. It's also hard to expand the size of the page horizontally.
It's solving my organization and finding those faster than what I was using before the benefits of it is that it's easy to put pages together and make it make sense in a way that helps my brain.
As a one-person marketing team responsible for creating all content and materials, updating the website and social media, and much more, I often feel unmotivated, stuck, and tired. However, Notion AI has been a massive help! I was fortunate enough to test it before it went live and purchased it immediately when it became available to everyone. There are three main reasons I love Notion AI: 1. It can improve your writing in a human way. I recommend creating your own content and then using AI to enhance it, not the other way around. 2. Notion AI learns your language. After a month of using it, it learned my language and the way I write content! 3. It's a quick tool that helps me check my grammar, brainstorm ideas, or add more information to my text. I cannot recommend Notion AI enough!
There are no negative sides to it! Recommend it to everyone.
There are three main reasons I love Notion AI: 1. It can improve your writing in a human way. I recommend creating your own content and then using AI to enhance it, not the other way around. 2. Notion AI learns your language. After a month of using it, it learned my language and the way I write content! 3. It's a quick tool that helps me check my grammar, brainstorm ideas, or add more information to my text. I cannot recommend Notion AI enough!
Easy to use Easy to use with APIs Is pretty I like how it has integrated code-blocks and markdown Able to use as a centralized workspace I use Notion AI as a second brain - and it has really changed the way that I use Notion.
Notion AI is great, but there are obviously teething problems. Frequently the AI pop-up stops working and moves to the top-left of Notion's UI. Presumably this is an error, but I can't actually see if it is or not. Also, I get frustrated because sometimes I want Notion AI to answer something not related to the document at hand, but it has a problem doing that.
Quick, general answers to generalised and technical queries. E.g., "List the films which won the Palme D'or in the 1970s". Can write code in markdown. Can organise and summarize large text strings.
The ability to write code and use latex symbols within my notes is very important for my degree. In addition to this the inbuilt ai is extremely helpful in shortening the time spent on work and summarising larger blocks of information.
Unfortunately, the AI struggles to write answers in Latex, coming out with unnecessary symbols and awkward layouts. Also the inability to freely move images so that text can wrap around it is a features i would like to see.
Fixing tedious and time-consuming summarisation and creating an efficient workflow with my uni studies. It also helps makes notes that can integrate maths and code.
I can have all my info in one place. I thought I needed to write down everything but with Notion I stopped using notebooks. Also I find it super easy to use, and have been storing not only Work stuff but also personal projects.
Sometimes it gets slow when I'm handling too many databases or tables.
It is allowing me to create copy for landing pages, emails and even for my own portfolio. I have found it's "Improve writing" super useful since english is not my main language and I don't want to have any grammar mistakes in my interactions and job stuff.
The ai tool is one of the things I like best about motion it helps me create my academic and professional projects semmlesly and makes my job easier! I love this feature!
I don't like the error with grammarly. I can't use grammarly with notion it creates more errors when I am trying to fix them! I also wish there was an image ai option!
Notion is solving brain farts and befitting me by helping me be more efficient and productive in my every day life! It makes assignments and essays so much easier!
Notion au is a lifesaver - I have been able to fill in my gaps in notes, and I have been able to use the unique database system to organise all my note taking.
Least helpful would be the loading time it takes on computers. The browser version is very fast, however it doesn't seem to be optimised for the mac version you install.
Being able to quickly find formulas and define key terms is extremly helpful, and the ai has been a key part in letting me do this. I couodnt reccomend it more.
The most helpful part Notion AI is using AI to summarize my notes and brainstorming.
I think it would be great to have an autocorrection function or grammar check function.
Notion is good at helping me to establish my personal knowledge database.
it doesn't make you do everything a certain way it allows you to find your own way. It is completely customizable and will let you do things like manage your finances as well as create simple to-do lists.
There isn't much that I don't like however sometimes it can be daunting to start a new project or create a new page because choosing a template isn't easy
It gives me a place to collect all my notes from my university lectures and have them easily accessible in one place. When im lost for ideas notion ai can be helpful
What I like the most about notion is to keep all my data storage in one app. It's easy to navigate across my panels and switch between them. I like to use it for personal and work purposes.
At first, it's a bit difficult to get used to all white interface but as soon as you understand, how does it work it's just really simple to get things going and then you'll learn how to customize things to look more appealing
I keep all my information there from my recipes to my résumé and interview notes. It's easy to access everything from my computer or my cell phone. This way I can maintain all my Contant up-to-date and on my hand every time.
Notion AI has helpede improve my workflow 10 folds
I wish the user interface was customizable
Keeping on track with projects
Notion has empowered my team and me to coordinate and communicate more effectively around critical tasks and projects
The onboarding experience was not the easiest to navigate. Have patience, and it becomes second nature and a lot easier to traverse.
Tied in with Otter AI, my need for a scribe has vanished. Meeting notes are documented speakers identified, and tasks assigned. Projects are fast becoming more productive, and when we get stuck in a rut. We ask Notion for guidance, and the powerful AI component takes our breath away. Fast and accurate. Amazing.
The ease at which I can create documents and have AI continue adding to that document. It's amazing!
I really haven't found anything that I dislike yet. Still getting used to it.
Notion is helping me write clear, concise and professional emails to my team of affiliates.
It is really awesome for writing grant or article. I used this for translation also. And I think functions such as longer and shorter in notion are also great.
I think there is no complaint. But I think if notion find references, it should be great.
I tried to use translation. It was good. I wrote review paper but my english is not perfect so I got some help from notion
Very easy to use, very effective at integrating information and formatting!
AI can be slow and clunky Trouble with the summary function, found that it often omits key information
Really helpful in formatting copy-paste text thst isnt inherently compitable with notion
