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Notion Logo
Notion
The connected workspace for your docs, projects, and knowledge.
4.7
(5,046)
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Notion Reviews & Product Details

Notion Overview
What is Notion?

Notion is the all-in-one workspace that combines docs, wikis, and project management. Tens of thousands of teams around the world use it to collaborate, stay informed, and get more done together.


Notion is also often used as Knowledge Base of choice in Venture Capital and Personal Productivity tech stacks.

Company Notion Labs
Year founded 2016
Company size 501-1000 employees
Headquarters San Francisco, California
Social Media
Managed by:
Axel Grubba
Founder
Notion Categories on Findstack
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Crevio
Sponsored
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$29.00/month
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Notion Product Details
Capabilities
API
Segment
Small Business
Mid Market
Enterprise
Deployment Cloud / SaaS / Web-Based, Desktop Mac, Desktop Windows, Mobile Android, Mobile iPad, Mobile iPhone, On-Premise Linux
Support 24/7 (Live rep), Chat, Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support
Training Documentation
Languages English
Notion Awards
Findstack 2024 General Badge
Notion Features
AI-Powered Suggestions
APIs and SDKs
Alerts and Notifications
Analytics and Reporting
Automated Workflows
Bulk Editing
Collaboration Tools
Content Categorization
Content Management
Content Recommendations
Custom Fields
Customizable Templates
Document Import/Export
Feedback and Comments
Image and Video Support
Integration Capabilities
Knowledge Sharing
Mobile Accessibility
Multi-language Support
Real-Time Updates
Role-Based Access Control
SEO Optimization
Search Functionality
Self-service Portal
Single Sign-On (SSO)
Third-party Integrations
Ticketing System Integration
User Permissions
Version Control
WYSIWYG Editor
Notion Media
Notion video thumbnail
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Notion Screenshots
Notion screenshot 1
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Notion Expert Review

Notion Review: Is This Project Manager Right For You?

While a relatively new entry into the project management space, Notion has evolved quite quickly to meet the needs of its users. It’s a platform that is notable for its versatility, and it is a well-known option for individuals and teams who want a reliable tool to organize and manage tasks–from note-taking to in-depth project management.

But does it incorporate the best project management techniques to help you or your team get organized?

Let’s find out.

What is Notion?

Notion is a cloud-based workspace where individuals and small teams can take notes, create documents, track projects and organize and manage tasks all in one place. It’s often referred to as an “all-in-one” workspace because users can collate all of their projects onto a single platform.

Notion’s popularity among professionals and students is credited to its personalization that caters to any workflow. As a user, you’ll have the freedom to customize the layout of your workspace, while still getting helpful guidance and templates to help you get started.

Background on Notion

Founded in 2016, Notion started as a note-taking app but has evolved into a comprehensive project management tool for solopreneurs and small teams. The platform’s mission is to make it possible for people to shape the productivity tool they use every day to match their needs.

Notion Homepage

Getting Started with Notion

Every feature on Notion is designed to help users be as organized as possible.

The platform is segmented into pages that can be nested or interlinked at your convenience. As soon as you sign up, you’ll be redirected to your Welcome screen containing some tips to get started. This includes linked videos that guide you in creating your first page and setting up your to-do lists and projects.

Notion Dashboard

On the left side, you’ll find a list of default pages, such as ‘Quick Note’, ‘Personal Home’, and ‘Task List’ which you can customize and add. Whenever you create a new page it will show up on the left panel. You can add personalized header images, descriptive comments, and add associated icons to your pages.

Simply click anywhere on a page to add blocks for individual pieces of content such as text, lists, media, links, and sub-pages. You can also just type “/” to bring up a menu of blocks you can add to your new page. Notion Customized page Notion Customized page

How Notion Works: Key Features

Although Notion started as a note-taking app, it has become far more than that. The tool has promising features that go beyond creating to-do lists and make it a competent productivity and project management app.

Integrated User Guides

A commendable feature of Notion is that user guides are already embedded in the platform. For example, if you want to create a new document, you’ll find guides on how to get the most out of the preinstalled page.

Of course, this can be a hit or miss. Some users may be grateful for the step-by-step guides, while others may be frustrated with manually deleting pre-installed guide pages to clean up their workspace.

Notion User Guides

Customizable Pages & Templates

Notion makes it easy for you to create pages and documents in whatever style you want. Pages are like folders where you can store all information related to a particular topic. You can include a range of blocks or items on your pages such as text, toggle lists, to-do lists, images, video links, tables, boards, and maps.

Every change you make to a page or block is automatically saved in Notion. So you can always go back and view the history of a page if there’s something that you want to restore. This is pretty useful for when you make a mistake or just want to experiment with different versions of a page.

Notion Pages

Notion is also very generous when it comes to templates. It provides users with a ton of options, whether they’re creating blog posts, articles, event schedules, or product launch plans. Fortunately, all templates are fully customizable so you can modify them to your taste without having to build from scratch. The platform also encourages users to submit their own templates so the library grows to fit a wider range of needs.

Notion Templates

Collaborative Workspaces

Users can create different workspaces for different projects, which is useful if you need to manage multiple projects at once. Every workspace will have its own pages so all your information will remain separate and organized.

Notion allows you to invite other people to your workspace so you can collaborate in real time. The limit of guests you can have at a time depends on the plan you choose.

Integrations

As a good workspace should, Notion integrates with a wide range of popular productivity tools so you can easily share information across the platforms you use. These tools include Slack, GitHub, Zoom, Trello, Google Drive, and more.

For instance, you can make use of the Google Drive integration to quickly add and share files from your Google Drive directly to your Notion workspace.

Notion Integrations

Notion AI

Notion AI is a relatively new feature for workspaces. It’s a connected assistant powered by GPT-3 that’s developed to help boost your creativity and write content faster. Essentially, it eliminates the need to jump between your work and a separate AI-powered tool.

The feature can help you generate ideas for blog posts, social media posts, press releases, job descriptions, meeting agendas, and more. You’ll also be able to summarize pieces of content, correct spelling, and grammar, and translate text (English, Spanish, Chinese, and French).

Notion AI Workspace

Notion Use Cases

Solopreneurs

Individuals who are working freelance will benefit from an organizational tool like Notion. It can help with a variety of processes such as:

  • Documenting and managing career goals
  • Organizing projects for different clients
  • Managing content creation schedules

Professional teams

Small professional teams can benefit from Notion’s features because it ensures that all team members can collaborate on the same tool for multiple purposes. These purposes include:

  • Planning meetings and recording meeting notes
  • Setting task lists based on priority
  • Drawing up onboarding documentation for recruits
  • Brainstorming internal team goals (digital suggestion box)
  • Organizing a company roster
Notion Meetings Pages

Students

Students also make great use of Notion because of its impressive note-taking and organizational capabilities. Students can easily organize their notes by class and keep track of all reading and assignments (by the due date) for each class. The best part is Notion can even allow easier collaboration for group projects since the free plan allows sharing with up to 10 guests.

Notion Note Taking Screen

What makes Notion stand out from other platforms?

Notion stands out in two major ways; it’s very customizable to support any workflow, and it brings all work together in one shared location.

Unlike many productivity tools, Notion doesn’t just focus on solving one problem, such as organization. The way Notion is designed gives users the freedom to mold their workspace in a way that works best for them. On one hand, individuals can use it to keep their notes, to-do lists, calendars, and journals in one accessible platform. Additionally, professional teams can use it to build collaborative docs, product roadmaps, and wikis for their company.

Notion Pricing

Notion has four pricing plans: Free, Plus, Business, and Enterprise.

  • Personal (Free): The forever-free plan allows users to create unlimited pages and blocks with an allowance of 5MB file uploads. You can also share or collaborate on projects with a maximum of 10 guests, and receive basic page analytics, 7-day page history, and integration with other tools such as Slack or GitHub.
  • Plus ($8/month per user): The Plus plan is geared towards small professional groups. On this plan, you can invite up to 100 guests for collaboration. You’ll also get unlimited file uploads and 30-day page history.
  • Business ($15/month per user): This plan is for companies that use Notion to connect many teams and tools and you can invite up to 250 guests. You also get authentication features (SAML + Single Sign On), private team spaces, bulk PDF export, advanced page analytics, and 90-day page history.
  • Enterprise: This subscription is targeted toward medium to large businesses and offers more advanced capabilities. You will need to contact the Notion sales team to discuss the pricing plan that fits your business’s complex needs. You can request a trial of this specific plan if you’d rather try it before making any significant investment.
Notion Pricing Page

Unfortunately, none of the plans come with Notion AI because it’s an optional add-on. It costs $8/month per member and is billed annually at $96. If you’d rather pay monthly, it’ll set you back $10/per month per member.

Notion AI Page

Notion’s Pros and Cons

Pros

  • The customization features are better than most.
  • A great solution for note-taking and creating to-do lists.
  • You can use Notion to create wiki pages or simple websites with useful information about your business or products.
  • Pricing is affordable for solopreneurs and small teams.
  • The forever-free plan has sufficient features for solopreneurs.
  • The structure of folders allows for shortcuts so you can reach your content from multiple places.
  • Notion’s tutorials are comprehensive for everyone to understand and the support team is responsive and helpful.

Cons

  • Although Notion’s UI is very usable, it can sometimes get cluttered once you start adding multiple projects, which can be overwhelming for newbies.
  • Advanced project management features, such as reporting, time tracking, and Gantt charts are lacking.
  • Managing multiple projects on Notion can become tedious.
  • Security features are lacking, as basic features like two-factor authentication are not available, even for paid plans.
  • Notion AI is billed separately as an add-on.
  • May not be the best option for those looking for project management software for software development.

Is Notion Right For Your Organizational Needs?

Notion should be commended for its simplicity, familiarity, and affordability. If you need a straightforward entry-level solution for creating content and planning and managing projects then Notion is a great choice.

With that being said, large businesses that have complex needs may not see the platform as comprehensive enough to streamline their project management. However, Notion is a tool that keeps evolving and works hard to improve its capabilities to fit businesses of all sizes.

If you want to keep checking other project management software that may suit you better, Findstack has more helpful reviews and insights that you can take a look at. Our goal is to help you find the right tool for your needs.

Disclaimer
Our research is curated from diverse authoritative sources and meant to offer general advice. We don’t guarantee that our suggestions will work best for each use-case, so consider your unique needs when choosing products and services. Feel free to share your feedback.
Last updated: April 17, 2025
Notion Logo
5,046 Notion Reviews
4.7 out of 5
Mid Market (51-1000 emp.)
Sep 24, 2023
 Source
Overall Rating:
5.0
Akshay W. avatar
Akshay W.
Founder
Share
"Notion AI feature is very at grammer correction"
What do you like best about Notion?

Notion has minimilistic design Collaboration is easy UI is great

What do you dislike about Notion?

pricing is high, notionAI feature is add on

What problems is Notion solving and how is that benefiting you?

very helpful in creating writeup, correcting sentences. Notion AI feature is super helpful, like to use this feature daily, solving lot of my problems, also speeding my work.

Small Business (50 or fewer emp.)
Sep 23, 2023
 Source
Overall Rating:
5.0
TN
Tim N.
Founder
Share
"Notion is my life"
What do you like best about Notion?

I love everything about notion, and have been a devoted user personally and professionally for years. It has a wonderful UX design and provides so much flexibility that you can manage literally anything you need to effectively. I have linked together custom tables and useful views for our changelog, software requirements, taskboard, product roadmap, and development documentation that makes managing my engineering teams needs super easy. Notion provides wonderful tools and templates to build a collection of documentation for anything you can imagine.

What do you dislike about Notion?

I love everything about it. I have historically had some bugs with their UX, but they have all been fixed and made super fluid by now.

What problems is Notion solving and how is that benefiting you?

We use notion for all of our company, and especially development documentation. Notion makes it easy to flexibly create any collections of documentation we need, easily scale them to the amount of complexity or simplicity fits our need, and link everything together from business items through development items

Mid Market (51-1000 emp.)
Sep 19, 2023
 Source
Overall Rating:
5.0
LP
Lwin Min P.
Accountant
Share
"Make yourself home with Notion"
What do you like best about Notion?

The most usefull part about using Notion is I can manage and handle all of your daily tasks in one place so that it can help improve my management skill and more flexiability. And I can event add my friends and work together in one place whereas doing research or group projects.

What do you dislike about Notion?

What I dislike about Notion is really rare because I do not have even one of its downside or disadvantage. However it sometimes works slow on mobile devices. So I recommend using Notion on Desktop rather than using on mobile device.

What problems is Notion solving and how is that benefiting you?

I really had difficult time managing my daily tasks and gave me stress about remember all the things I had to be done by the deadline. Then I found an advertisment on the Internet about Notion and I give it a try to use it and changed my life and saved my life even up to this day.

Small Business (50 or fewer emp.)
Sep 14, 2023
 Source
Overall Rating:
5.0
GS
Gaurav S.
Playbook Ai
Share
"Best Workspace to write you thoughts"
What do you like best about Notion?

I think this is the best workspace that is available. I really like the builtin template features and how easy they are to access and use and it also gives much more features like list, checkbox, tables, boxes, search, tags, sort. it is indeed a all at one work space. I really like the UI how simple and still full of feature it is.

What do you dislike about Notion?

I use the app and web version both web version is great. Although I found some lagging in the app even if i am adding a simple list or checkbox. App version performance could be improved.

What problems is Notion solving and how is that benefiting you?

As a new content creator i use it to manage my content ideas in a table and use tags which makes it ease and handy so i don't forget anything. Also i use it to write my project details of my work. Also write notes in docs feature.

Mid Market (51-1000 emp.)
Sep 13, 2023
 Source
Overall Rating:
5.0
Sourav D. avatar
Sourav D.
Software Engineer
Share
"Great Tool for Documentation"
What do you like best about Notion?

Notion is best application for curating any documentation and sharing across your team mates. The UI is very smooth which provides ease of usage.

What do you dislike about Notion?

Notion is best when used in laptop or bigger screen but it needs to be optimised for smartphone screen as well.

What problems is Notion solving and how is that benefiting you?

We use Notion for technical documentation and for curating take home task details and sharing across the team and other folks.

Small Business (50 or fewer emp.)
Sep 12, 2023
 Source
Overall Rating:
5.0
CG
Claudia G.
Founder
Share
"I love Notion! I recommend for personal and professional life."
What do you like best about Notion?

It is great for collaboration. My team is able to use it to easily communicate, track projects, and use for our internal notes.

What do you dislike about Notion?

The mobile app is not as easy to use as the web or desktop app. I would also love the databases to have more features and formulas that can be used.

What problems is Notion solving and how is that benefiting you?

Our team uses it for all of our internal things. We use it for meeting notes, project management, and to track our processes and procedures.

Mid Market (51-1000 emp.)
Sep 12, 2023
 Source
Overall Rating:
5.0
BC
Bruna C.
Founder
Share
"Good experience and team collaboration"
What do you like best about Notion?

Loads of resources to improve task resolution and team organization. Figma integration is also great. Notion is the best one in the market.

What do you dislike about Notion?

Sometimes it's hard to align the text with an image in the same row or a short text, for example. Could be more variety of colours and more customization.

What problems is Notion solving and how is that benefiting you?

Task documentation, so you are able o see what your team is doing and how much time they are spending on some project.

Mid Market (51-1000 emp.)
Sep 12, 2023
 Source
Overall Rating:
5.0
AA
Alexander A.
Founder
Share
"One of the best tool for personal and corporate notes"
What do you like best about Notion?

First it just came like a notes app. Similar to others, probably a bit better from UI perspective, but still notes. Later while you deep dive into Notion's abilities, you understand it is not just another notes app. It helps you to structure your thoughts with simple tips like callout / links / tables / anything. You can easly collaborate with your temmates or family.

What do you dislike about Notion?

If you use Notion as a task tracking, I think it require integrations with more advances systems (Monday, Jira, etc) in order to make more complex reports for improvements. Also need better search capabilities.

What problems is Notion solving and how is that benefiting you?

1. Knowledge base. Notion is simple to use if you want to structure your knowledge. Unfortunatelly only search is a problem here. 2. Note taking and internal project management for family. For example, we plan relocation using Notion, keep tasks and notes in order to make a right choise where to go.

Small Business (50 or fewer emp.)
Sep 10, 2023
 Source
Overall Rating:
5.0
Laura C. avatar
Laura C.
Textile Graphic Designer
Share
"The all-in-one online tool"
What do you like best about Notion?

What I like most about Notion is that it is a very versatile tool that can be used for everything from personal issues to professional organizations. It is very flexible and you can configure it as if it was a blank notebook in which you can add and edit whatever you want. The technical service is great whenever I have had a query they have responded in an effective way to solve my problem.

What do you dislike about Notion?

It has so many possibilities that it can be overwhelming, you always find someone who offers you a good template and I feel like I never have my workspace organized.

What problems is Notion solving and how is that benefiting you?

They are resolving the language issue, since there is a lack of content in Spanish. They are resolving the language issue, since there is a lack of content in Spanish. I have also noticed an improvement in performance and in the MacOs app.

Small Business (50 or fewer emp.)
Sep 01, 2023
 Source
Overall Rating:
5.0
Ankush S. avatar
Ankush S.
Founder
Share
"The best possible product"
What do you like best about Notion?

Notion has been our best investment into products. It has helped us increase our productivity and keep a track of all of our information and tasks. Compared to the competitors it is very nice

What do you dislike about Notion?

There is nothing that I dislike about it, but the product is so extensive that it takes a little bit of time for a new learner to adapt to it and use all it features to its best. That could be a drawback but apart from that it's all very good

What problems is Notion solving and how is that benefiting you?

With the help of notion we can track our task manage them and assign them. We keep a track of all of our data in different folders. Keeping a check on data has increased our productivity.

Small Business (50 or fewer emp.)
Aug 31, 2023
 Source
Overall Rating:
5.0
KD
Kristina D.
Administrative Assistant
Share
"I Use it for everything!"
What do you like best about Notion?

It keeps me organized. Everything is labeled so I am able to keep everything labeled.

What do you dislike about Notion?

I would like it if it was easier to access on the Iphone

What problems is Notion solving and how is that benefiting you?

It helps me come up with creative ideas for social media.

Small Business (50 or fewer emp.)
Aug 31, 2023
 Source
Overall Rating:
5.0
Keith C. avatar
Keith C.
Content Moderator
Share
"Notion - a very helpful platform"
What do you like best about Notion?

What I like about notion is the simplicity of the UI and it is very easy to use. As a team leader for content moderation operations, it is where we collaborate ideas with my team and provide updates for the team to utilize.

What do you dislike about Notion?

For about 6 months of using Notion, I would say that it greatly helps me and the my team. We use it everyday and I cannot think of any downside of the platform.

What problems is Notion solving and how is that benefiting you?

As a content moderation team leader, my primary role is to provide updates to the team whenever there are available and Notion has been very helpful as a platform since it is where I provide updates to the team.

Small Business (50 or fewer emp.)
Aug 29, 2023
 Source
Overall Rating:
5.0
DB
Diego B.
Founder
Share
"Awesome tool!"
What do you like best about Notion?

It helps me organize my tasks and share campaign plans with my team. Best organization tool out there!

What do you dislike about Notion?

It takes a bit of time to get used to the "blocks" system but once you do it helps keep everything on site.

What problems is Notion solving and how is that benefiting you?

Breaking down big projects into organized plans that are easily shareable and collaborative.

Small Business (50 or fewer emp.)
Aug 25, 2023
 Source
Overall Rating:
5.0
Eric  E. avatar
Eric E.
Physician
Share
"Truly a godsend"
What do you like best about Notion?

A truly incredible software that allows for website creation as well as communication between team members

What do you dislike about Notion?

When we surpassed a certain amount of data we needed to supplement with airtable, but I still find this product to be incredible and highly recommend it.

What problems is Notion solving and how is that benefiting you?

Product management has been great and we have been able to replace asana with Notion. Also able to design our website inside notion and deliver lightning fast media.

Small Business (50 or fewer emp.)
Aug 22, 2023
 Source
Overall Rating:
5.0
HM
Hiroyuki M.
Founder
Share
"Don't miss the fine clue of idea"
What do you like best about Notion?

You can keep records about what is important for your business and your daly life; anytime, anywhere, during the work, on the way home, while you are taking a walk.

What do you dislike about Notion?

The structure is based on "mark-up" method; I would strongly prefer the way of "mind map" where I could connect my ideas and which I think would be a great help for the kind of tool.

What problems is Notion solving and how is that benefiting you?

While I have a lot of things to think, Notion helps me re-arrange what is important and what is categorized as daily life and not in the center of business. I became more concentrated on what is linked to the business benefit.

Small Business (50 or fewer emp.)
Aug 22, 2023
 Source
Overall Rating:
5.0
YW
Yi W.
Founder
Share
"Tidy your notes by using notion"
What do you like best about Notion?

Notion can help you organize your thoughts and create beautiful documents.

What do you dislike about Notion?

Notion can only support limited formatting typos.

What problems is Notion solving and how is that benefiting you?

The notion's AI knowledge base is shorter than ChatGPT.

Small Business (50 or fewer emp.)
Aug 22, 2023
 Source
Overall Rating:
5.0
Rama K. avatar
Rama K.
Founder
Share
"Notion workspace review"
What do you like best about Notion?

All my tasks are organised in one place.

What do you dislike about Notion?

Only no scrolling pages in full page view.

What problems is Notion solving and how is that benefiting you?

I used multiple apps for my note taking but Notion database layout is best.

Small Business (50 or fewer emp.)
Aug 14, 2023
 Source
Overall Rating:
5.0
JG
Josafat G.
Founder
Share
"There's nothing else like it"
What do you like best about Notion?

Notion has a unique approach to note-taking, striking a perfect balance between depth and ease of use.

What do you dislike about Notion?

Sometimes the simplicity of Notion holds you back when you need that extra inch of customization, for instance changing the font on a block of text.

What problems is Notion solving and how is that benefiting you?

Databases tend to be very inflexible in their structure. Notion adds that flexibility without adding complexity.

Mid Market (51-1000 emp.)
Aug 14, 2023
 Source
Overall Rating:
5.0
OG
Onno G.
Founder
Share
"I use it for everything!"
What do you like best about Notion?

It has so many possibilities to store information and data, Ans I love that it is so simple in its UX. I use it for my work and my private life, from planning for the day to line out a full strategy.

What do you dislike about Notion?

to be honest I do not have many things I dislike, using it would be something they don't (yet) have. I do sometimes get confused about how linked data bases ae working together. but that mainly on myself.

What problems is Notion solving and how is that benefiting you?

For us, it really helped to share information. have one source of truth. and being able to communicate important matter in such a simple format that is easy to understand for all.

Small Business (50 or fewer emp.)
Aug 14, 2023
 Source
Overall Rating:
5.0
MM
Maïa Simone M.
Founder
Share
"So customizable and practical !"
What do you like best about Notion?

I love how customizable it is, with templates, pictures, colors, etc. I also like that you can do so much with the free version ! It's the only planner/app that offers that much, and it's really nice for students!

What do you dislike about Notion?

I feel like you have to search a lot on other platforms, like Youtube/Google, to understand how to start and how it works. There's a lot of options, buttons that we wouldn't see or understand how to make function at first.

What problems is Notion solving and how is that benefiting you?

I can finally be organized and have all my things in one place. My goals, objectives, projects, day notes are all on Notion not on different platforms like before where I would forget where I wrote something.

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