Unclaimed: Are you working at Notion?
Notion Reviews: 4.7/5 — Highly Rated
Notion is the all-in-one workspace that combines docs, wikis, and project management. Tens of thousands of teams around the world use it to collaborate, stay informed, and get more done together.
Notion is also often used as Knowledge Base of choice in Venture Capital and Personal Productivity tech stacks.
| Capabilities |
API
|
|---|---|
| Segment |
Small Business
Mid Market
Enterprise
|
| Deployment | Cloud / SaaS / Web-Based, Desktop Mac, Desktop Windows, Mobile Android, Mobile iPad, Mobile iPhone, On-Premise Linux |
| Support | 24/7 (Live rep), Chat, Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support |
| Training | Documentation |
| Languages | English |
Notion Review: Is This Project Manager Right For You?
While a relatively new entry into the project management space, Notion has evolved quite quickly to meet the needs of its users. It’s a platform that is notable for its versatility, and it is a well-known option for individuals and teams who want a reliable tool to organize and manage tasks–from note-taking to in-depth project management.
But does it incorporate the best project management techniques to help you or your team get organized?
Let’s find out.
What is Notion?
Notion is a cloud-based workspace where individuals and small teams can take notes, create documents, track projects and organize and manage tasks all in one place. It’s often referred to as an “all-in-one” workspace because users can collate all of their projects onto a single platform.
Notion’s popularity among professionals and students is credited to its personalization that caters to any workflow. As a user, you’ll have the freedom to customize the layout of your workspace, while still getting helpful guidance and templates to help you get started.
Background on Notion
Founded in 2016, Notion started as a note-taking app but has evolved into a comprehensive project management tool for solopreneurs and small teams. The platform’s mission is to make it possible for people to shape the productivity tool they use every day to match their needs.
Getting Started with Notion
Every feature on Notion is designed to help users be as organized as possible.
The platform is segmented into pages that can be nested or interlinked at your convenience. As soon as you sign up, you’ll be redirected to your Welcome screen containing some tips to get started. This includes linked videos that guide you in creating your first page and setting up your to-do lists and projects.
On the left side, you’ll find a list of default pages, such as ‘Quick Note’, ‘Personal Home’, and ‘Task List’ which you can customize and add. Whenever you create a new page it will show up on the left panel. You can add personalized header images, descriptive comments, and add associated icons to your pages.
Simply click anywhere on a page to add blocks for individual pieces of content such as text, lists, media, links, and sub-pages. You can also just type “/” to bring up a menu of blocks you can add to your new page. 
How Notion Works: Key Features
Although Notion started as a note-taking app, it has become far more than that. The tool has promising features that go beyond creating to-do lists and make it a competent productivity and project management app.
Integrated User Guides
A commendable feature of Notion is that user guides are already embedded in the platform. For example, if you want to create a new document, you’ll find guides on how to get the most out of the preinstalled page.
Of course, this can be a hit or miss. Some users may be grateful for the step-by-step guides, while others may be frustrated with manually deleting pre-installed guide pages to clean up their workspace.
Customizable Pages & Templates
Notion makes it easy for you to create pages and documents in whatever style you want. Pages are like folders where you can store all information related to a particular topic. You can include a range of blocks or items on your pages such as text, toggle lists, to-do lists, images, video links, tables, boards, and maps.
Every change you make to a page or block is automatically saved in Notion. So you can always go back and view the history of a page if there’s something that you want to restore. This is pretty useful for when you make a mistake or just want to experiment with different versions of a page.
Notion is also very generous when it comes to templates. It provides users with a ton of options, whether they’re creating blog posts, articles, event schedules, or product launch plans. Fortunately, all templates are fully customizable so you can modify them to your taste without having to build from scratch. The platform also encourages users to submit their own templates so the library grows to fit a wider range of needs.
Collaborative Workspaces
Users can create different workspaces for different projects, which is useful if you need to manage multiple projects at once. Every workspace will have its own pages so all your information will remain separate and organized.
Notion allows you to invite other people to your workspace so you can collaborate in real time. The limit of guests you can have at a time depends on the plan you choose.
Integrations
As a good workspace should, Notion integrates with a wide range of popular productivity tools so you can easily share information across the platforms you use. These tools include Slack, GitHub, Zoom, Trello, Google Drive, and more.
For instance, you can make use of the Google Drive integration to quickly add and share files from your Google Drive directly to your Notion workspace.
Notion AI
Notion AI is a core feature for workspaces. It’s a connected assistant powered by multiple large language models that’s developed to help boost your creativity and write content faster. Essentially, it eliminates the need to jump between your work and a separate AI-powered tool.
The feature can help you generate ideas for blog posts, social media posts, press releases, job descriptions, meeting agendas, and more. You’ll also be able to summarize pieces of content, correct spelling, and grammar, and translate text (English, Spanish, Chinese, and French).
Notion Use Cases
Solopreneurs
Individuals who are working freelance will benefit from an organizational tool like Notion. It can help with a variety of processes such as:
- Documenting and managing career goals
- Organizing projects for different clients
- Managing content creation schedules
Professional teams
Small professional teams can benefit from Notion’s features because it ensures that all team members can collaborate on the same tool for multiple purposes. These purposes include:
- Planning meetings and recording meeting notes
- Setting task lists based on priority
- Drawing up onboarding documentation for recruits
- Brainstorming internal team goals (digital suggestion box)
- Organizing a company roster
Students
Students also make great use of Notion because of its impressive note-taking and organizational capabilities. Students can easily organize their notes by class and keep track of all reading and assignments (by the due date) for each class. The best part is Notion can even allow easier collaboration for group projects since the free plan allows sharing with up to 10 guests.
What makes Notion stand out from other platforms?
Notion stands out in two major ways; it’s very customizable to support any workflow, and it brings all work together in one shared location.
Unlike many productivity tools, Notion doesn’t just focus on solving one problem, such as organization. The way Notion is designed gives users the freedom to mold their workspace in a way that works best for them. On one hand, individuals can use it to keep their notes, to-do lists, calendars, and journals in one accessible platform. Additionally, professional teams can use it to build collaborative docs, product roadmaps, and wikis for their company.
Notion Pricing
Notion has four pricing plans: Free, Plus, Business, and Enterprise. Visit Notion’s pricing page for current rates.
- Personal (Free): The forever-free plan allows users to create unlimited pages and blocks with an allowance of 5MB file uploads. You can also share or collaborate on projects with a maximum of 10 guests, and receive basic page analytics, 7-day page history, and integration with other tools such as Slack or GitHub.
- Plus: The Plus plan is geared towards small professional groups. On this plan, you can invite up to 100 guests for collaboration. You’ll also get unlimited file uploads and 30-day page history.
- Business: This plan is for companies that use Notion to connect many teams and tools and you can invite up to 250 guests. You also get authentication features (SAML + Single Sign On), private team spaces, bulk PDF export, advanced page analytics, and 90-day page history.
- Enterprise: This subscription is targeted toward medium to large businesses and offers more advanced capabilities. You will need to contact the Notion sales team to discuss the pricing plan that fits your business’s complex needs. You can request a trial of this specific plan if you’d rather try it before making any significant investment.
Notion AI is included in all paid plans at no additional cost.
Beyond its core workspace, Notion has expanded its product suite with Notion Calendar, a standalone calendar app that integrates directly with your workspace, and Notion Sites, which lets you publish any Notion page as a polished website.
Notion’s Pros and Cons
Pros
- The customization features are better than most.
- A great solution for note-taking and creating to-do lists.
- You can use Notion to create wiki pages or simple websites with useful information about your business or products.
- Pricing is affordable for solopreneurs and small teams.
- The forever-free plan has sufficient features for solopreneurs.
- The structure of folders allows for shortcuts so you can reach your content from multiple places.
- Notion’s tutorials are comprehensive for everyone to understand and the support team is responsive and helpful.
Cons
- Although Notion’s UI is very usable, it can sometimes get cluttered once you start adding multiple projects, which can be overwhelming for newbies.
- Advanced project management features, such as reporting, time tracking, and Gantt charts are lacking.
- Managing multiple projects on Notion can become tedious.
- May not be the best option for those looking for project management software for software development.
Is Notion Right For Your Organizational Needs?
Notion should be commended for its simplicity, familiarity, and affordability. If you need a straightforward entry-level solution for creating content and planning and managing projects then Notion is a great choice.
With that being said, large businesses that have complex needs may not see the platform as comprehensive enough to streamline their project management. However, Notion is a tool that keeps evolving and works hard to improve its capabilities to fit businesses of all sizes.
If you want to keep checking other project management software that may suit you better, Findstack has more helpful reviews and insights that you can take a look at. Our goal is to help you find the right tool for your needs.
Compare Notion with other popular tools in the same category.
AI is integrated really well into the site, making it not only user friendly but able to be used in conjunction with other things
AI sometimes references things that are real but this is easy enough to fact check
It is helping me plan my essays, brainstorming ideas with references. It is also helping me create detailed lesson plans for my students
I'm obsessed with Notion. I like the flexibility in page layouts, the customization of the text that is being written, the easy keyboard shortcuts, and obviously the new AI tool. It's helped me do everything from improve my grammar to summaries entire interview transcriptions into a few bullets, to find ways to say what I want to say in emails and sound friendly and professional instead of aggressive.
I still struggle a bit with creating tables/ layouts in the middle of a page. I'm sure there are tutorials on it, but I'd love in Notion could take a page from Webflow's book and make some engaging tutorials to follow and understand how to optimize page use rather than just written articles. I'd love a more engaging experience.
Notion acts as my planner, notebook, and sticky notes, all wrapped into one. With AI, I no longer need to use Grammarly, since I can check the grammar quite easily. It helps me copy write, brainstorm ideas, and fit text into smaller allotted spaces when writing for a website or app. What's more is that I can use it from my desktop, so there is no fear of accidently pressing enter and posting something before I feel that it is publish-worthy.
For me, as a non-native English user, it is an amazing help in writing anything. The grammar, spelling correction, and translation are excellent. Notion AI has helped me find other ways to present my thoughts.
Notion is a little bit pricy for me. I wish I could buy only access to AI feature withoit upgrading to paid plan of Notion.
Notion let me keep my notes organized.
The versatility of Notion. I love that I can do so much with simple and complex tasks.
I dislike my own inexperience with Notion. Understanding the best way to use the platform with more complex tasks is sometimes challenging.
Notion helps me keep track of tasks, notes, CRM, and also functions as a supplemental digital journal.
It allows me to write, brainstorm, and manage my writing and files all in one place.
Maybe more customized for publised pages
Allowing me to organize all my academic file in one place
What I appreciate most about this tool is the ability to access all necessary information without having to switch between different browsers. I can conveniently take notes and locate information on the same page. Notably, as someone who frequently writes for business, I used to jot down rough notes in Notion and then transfer them to another application for editing. Now, I find that using this tool helps me to refine my language right here in the same place.
I don't see many downsides to it, but it would certainly be beneficial if you could make it a bit more presentable. Keeping it all white can be quite dull. Moreover, I personally would appreciate the addition of a whiteboard feature within the same application. This would enable me to brainstorm with my team and map out various ideas more effectively.
As I previously mentioned, this tool enables me to consolidate all of my work in one convenient location, making it much easier to manage. I find myself utilizing the AI feature frequently for writing tasks due to the convenience it provides in comparison to other applications.
Notion is the most helpful and powerful production/organisation app on the market. This is incredibly full of functionalities, and very easy to use once you get familiar with it. Having so many options for creating pages, projects, timelines, calendars, mood boards, and clients portal... this is simply a designer dream come true! I am using it every day, for everything in my life and career, and I couldn't live without.
Nothing, so far, I have loved every feature and functionality. But it could be a bit daunting at first and I have some clients that are not willing to use it for project management. Maybe a first notion for beginners could be useful, and then you can upgrade for free to a level 2 users when you get familiar with it.
Organising a busy life with 3 businesses - 1 design and 2 photography careers! It also helps me write more professional emails and social media posts for my marketing. As I am not a native English speaker, my sentences are not as well formulated or professional as I would like. I use AI to improve my writing and to make it sound more professional. That gives me a lot of confidence when I exchange emails with my clients.
I love organizing my to do lists and creating case studies that look good, then posting them to web with fruition.
That I have to use external tools (fruition, cloudfare) to host my notion doc as a proper website, I would pay for this feature to be intergrated.
Notion allows me to write documentation rapidly and to organize my life, solving the problem of being a slow writer.
Notion has core features that allow us to custom-design efficient information sharing and workflow systems across multiple projects with our small team.
One use case that would help us manage external partnerships we cannot do currently because we cannot limit external user access to specific records in a shared database.
We use Notion to manage our projects a wide range of projects, including events, grantmaking, and resource development. Integration via Zapier to Google Forms/Sheets, Stripe, and EventCreate makes Notion a one-stop tool for our whole team. We have virtually eliminated email as the primary communication vehicle for our staff. Comments in Notion are context-specific, taking the recipient to the exact spot on a page or database entry where they can review and respond.
Notion AI has been huge in helping write content. As someone who is constantly sending emails and writing blog content it's been a huge help in proof reading and even improving my writing.
I wouldn't say I dislike much about Notion much, from organizing my projects to AI helping my writing. I have not tried it yet, but soon I'll be using the AI to help write excel macros, so the jury is still out on how well it can do that.
Notion helps me keep all of my projects organized, helps me write better blog content, and helps me stay productive and on track.
I love how organised it makes makes my notes, it makes them look so good visually and its super easy to learn how to use it.
Not being able to move images to wherever I like annoys me slightly, but not a big deal
its so fun and easy to use it literally makes me want to write notes cause they look so good
One of the best things about Notion is how customisable it is. You can create your own templates, customise the layout of your pages, and even create your own databases. I am happy with their BETA version of AI and this has improved my grammar and dictionary and helped me create contents.
None. All of the features in Notion are the best!
As someone who used to struggle with inefficient note-taking practices, I found Notion to be a game-changer. Before Notion, I used to take notes in multiple notebooks and had no clear system for organising them. This made it difficult to find what I needed when I needed it and often resulted in wasted time searching for information. However, since using Notion's flexible note-taking system, I've been able to create pages, sub-pages, and databases to organise my notes in a way that makes sense to me. This has allowed me to quickly and easily find the information I need, saving me time and increasing my productivity. Plus, the ability to customise the system to fit my specific needs has been incredibly helpful, as I can create templates and structures that work best for me. Overall, Notion's note-taking system has been a huge benefit to me and has greatly improved my workflow.
The level of customisation sets it miles apart from any competing product I've used. It uses a clear, uniform format and effortlessly integrates with our tech stack. Notion AI is also a fantastic tool which has been very helpful.
No downsides to report as of yet; the only minor thing I can think of is that it would be very useful to be able to colour-code events in calendar views. We use it as a PTO tracker, a colour-coding functionality would be helpful for at-a-glance views.
Consolidating all our training, on-boarding, customer info, deal files, etc. into one place. Streamlining multiple internal processes, allowing us to focus on the work that matters.
The formatting of Notions pages and the system as a whole is extremely satisfying and ensures pages always feel organised.
There is a relatively steep learning curve when coming from other note-taking software such as OneNote.
It ensures my wide range of notes is not only extremely well organised but, accessible and neat.
The ai feature helps with writing a lot.
The ai feature tends to recycle sentences
Creating drafts for paragraph and essay writing
Using notion AI to improve my writing and their reading lists to stay on track
It can be confusing to use at first and there are many pages and templates to use
Notion has been helping me change the way I write and keeping my thoughts organised
The AI writing assistant is amazing! It's super easy to use and help brainstorm new idea. It's also really great for generating summaries of text.
I have found that the AI writing assistant does not work all of the time. I'll lag after a while.
I am not a business.
The ability to collect and organize my data. And then reorganize it is great. The UI for this is awesome.
On my Mac I am using the site as a PWA. Which is good, but I wish there was a real desktop app with an offline mode like the mobile app has.
I'm using the AI heavily now to put rough draft a and template content into documents. This is really speeding me up. I'm still learning some of the ways I can use it.
It organized everything well, I can easily access to what I need in no time. And the notion AI is fantastic to help me do some summaries. It saves me a lot of time
One thing I am not satisfied is that notion AI do not have an automatic local backup option and encryption option. Nowadays, data is important that everything else. So I hope the notion team can add auto local backup and encryption option in the future
It helps me do some CRM, and continues help me summarize some long articles. It is also a very good database to storage all my knowledge and daily memos. It makes my life more convenient
I really enjoy how it translates to all platforms and is so easy to customize. I also love the way you can add any form of attachment on any level. It's the best app I've used.
There are no downsides except maybe I wish the AI was a bit cheaper every month. Maybe an annual pay that is a bit lower.
The AI assistant is a game changer. It helps me instantly make lists and tables saving me a lot of time. It also is wonderful as an alternative to Grammarly when drafting emails.
Love it it's saved me so much time and it's so effiecent. I will be a life time customer :).
I like it all honestly there's nothing I would change at this point.
Sending emails, closing deals, building new partnerships and doing laborious admin tasks
The flexibility of Notion is the best part. I feel like I can build anything.
A bit of a learning curve, but it's well worth the effort.
I use notion in my startup accelerator to keep track of my knowledge base, and processes, and collaborate with founders more effectively. Our productivity as a team has increased drastically.
I love notion because it gives me a beautiful set of tools to organize, plan, create and coordinate thoughts and ideas. There's not many tools that compare to notion. With Notion AI it makes my life even better.
The biggest thing I dislike about notion is the fact that the immense power of it isn't clear enough to people.
The biggest problem i had before Notion was essentially having a centralized knowledgebase of information that connected with our systems.
The endless possibilities are truly endless. What makes Notion so great is how personally you can create your account from the different pages to even how each page is constructed.
To my knowledge, there is no downsides to having Notion in your corner. It's a tool that is widely dependent on how the user uses said tool. The occasionaly bugs are annoying but every app has quirks and kinks so you can't blame the app for that.
Notion solves the disorganization of my work. I can organize all my pages how I want them to be organized. Then whenever I need help, my AI is there to help me throughout my creative process.
The UI is by far the most intuitive and best part of notion, unlike other websites and softwares where setting documents, tables, calendars, etc is tedious, Notion very simply allows you to craft a page according to how you see fit.
Some of the non flexibility in design. Though the design language is very nice, I feel as though parts of say the table implementation or spreadsheet implementation leaves much to be desired by way of customer input and customizability.
By far the biggest problem Notion solves for me is laying out large projects in palatable manners. Research papers are far easier to monitor in terms of progress with simplified headings and to do list options, questions on what is included in the paper are answered simply through the AI, and more.
Upscale my writing, ability to review notes ,articles and organize resources. I like to use Notion for collaboration to make sure the project meets the timeline.
Creating excel form is not easy to use, adding emoji in the writing section is limited, I wish I can organize my file by the date it's created, sore by projects.
Notion is solving the problem of file management and establish process for the team.
I love that I can import templates and create pages that work specifically for me! All of the features, such as different graphs and cosmetic options, are exactly what I need to stay on top of my two jobs, college and life.
I wish that I could customize the colors with specific hex codes, and wish there was a way to import or have more options for fonts - specficially for headers and such!
Notion solves wanting all of my tasks in one accessible place, while still giving the customization and elements that I would like to be most efficient for myself.
So far, I've really enjoyed using Notion AI, it's really helped with my writing for project work and also personal life when creating plans for my upcoming travels.
Downsides? That's a hard question! I think the only downside to any GPT based products currently available is that they aren't connected to the internet so it's totally upto date.
Notion AI has really helped with my project work surrounding the cost of living crisis in the UK and also many other parts of day to day life such as interviewing and also quarterly reviews.
the design and aestetic of Notion makes it easier for me to develop my ideas especially woth Notion AI which is insanely good. I love the personalication tou can do with it.
Honestly nothing- maybe the fact that AI feature is limited to the information that is in rhe tab and not actually is able to Add new information if u Ask it to.
I am able to have a one stop place for all my notes and Also design all thr Pages into ak unique looking thing specific for the course or whatever i am taking notes for.
We have found the AI tool to be an incredible asset for our website. Its ability to assist in writing emails and blogs has been invaluable. We use it frequently and it has become a staple in our content creation process. The tool has greatly improved our efficiency and productivity, allowing us to focus on other important tasks. We highly recommend it to anyone looking to streamline their content creation process and improve the quality of their writing.
Although Notion lacks a vast array of templates, it is a highly customizable tool for creating and organizing databases. However, the good news is that the more people who use Notion, the more templates will become available. Notion is an excellent tool for streamlining your workflow and personalizing your workspace. It offers numerous features and functionalities that allow you to create a database that is tailored to your specific needs. Whether you're managing a project, keeping track of your daily tasks, or organizing your notes, Notion is a powerful tool that can help you do it all.
Our architectural company relies on Notion as our go-to tool for project management. With its powerful features and intuitive interface, Notion enables us to streamline our workflow and stay organized. From tracking project timelines and deadlines to collaborating with team members and clients, Notion has proven to be an indispensable tool for us. Its flexibility allows us to customize our workspace to fit our specific needs, ensuring that we have everything we need in one centralized location. With Notion, we are able to stay on top of our projects, deliver exceptional results, and exceed our clients' expectations.
