Notion Reviews & Product Details
Notion is the all-in-one workspace that combines docs, wikis, and project management. Tens of thousands of teams around the world use it to collaborate, stay informed, and get more done together.
| Capabilities |
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|---|---|
| Segment |
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| Deployment | Cloud / SaaS / Web-Based, Desktop Mac, Desktop Windows, Mobile Android, Mobile iPad, Mobile iPhone, On-Premise Linux |
| Support | 24/7 (Live rep), Chat, Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support |
| Training | Documentation |
| Languages | English |
Notion Review: Is This Project Manager Right For You?
While a relatively new entry into the project management space, Notion has evolved quite quickly to meet the needs of its users. It’s a platform that is notable for its versatility, and it is a well-known option for individuals and teams who want a reliable tool to organize and manage tasks–from note-taking to in-depth project management.
But does it incorporate the best project management techniques to help you or your team get organized?
Let’s find out.
What is Notion?
Notion is a cloud-based workspace where individuals and small teams can take notes, create documents, track projects and organize and manage tasks all in one place. It’s often referred to as an “all-in-one” workspace because users can collate all of their projects onto a single platform.
Notion’s popularity among professionals and students is credited to its personalization that caters to any workflow. As a user, you’ll have the freedom to customize the layout of your workspace, while still getting helpful guidance and templates to help you get started.
Background on Notion
Founded in 2016, Notion started as a note-taking app but has evolved into a comprehensive project management tool for solopreneurs and small teams. The platform’s mission is to make it possible for people to shape the productivity tool they use every day to match their needs.
Getting Started with Notion
Every feature on Notion is designed to help users be as organized as possible.
The platform is segmented into pages that can be nested or interlinked at your convenience. As soon as you sign up, you’ll be redirected to your Welcome screen containing some tips to get started. This includes linked videos that guide you in creating your first page and setting up your to-do lists and projects.
On the left side, you’ll find a list of default pages, such as ‘Quick Note’, ‘Personal Home’, and ‘Task List’ which you can customize and add. Whenever you create a new page it will show up on the left panel. You can add personalized header images, descriptive comments, and add associated icons to your pages.
Simply click anywhere on a page to add blocks for individual pieces of content such as text, lists, media, links, and sub-pages. You can also just type “/” to bring up a menu of blocks you can add to your new page. 
How Notion Works: Key Features
Although Notion started as a note-taking app, it has become far more than that. The tool has promising features that go beyond creating to-do lists and make it a competent productivity and project management app.
Integrated User Guides
A commendable feature of Notion is that user guides are already embedded in the platform. For example, if you want to create a new document, you’ll find guides on how to get the most out of the preinstalled page.
Of course, this can be a hit or miss. Some users may be grateful for the step-by-step guides, while others may be frustrated with manually deleting pre-installed guide pages to clean up their workspace.
Customizable Pages & Templates
Notion makes it easy for you to create pages and documents in whatever style you want. Pages are like folders where you can store all information related to a particular topic. You can include a range of blocks or items on your pages such as text, toggle lists, to-do lists, images, video links, tables, boards, and maps.
Every change you make to a page or block is automatically saved in Notion. So you can always go back and view the history of a page if there’s something that you want to restore. This is pretty useful for when you make a mistake or just want to experiment with different versions of a page.
Notion is also very generous when it comes to templates. It provides users with a ton of options, whether they’re creating blog posts, articles, event schedules, or product launch plans. Fortunately, all templates are fully customizable so you can modify them to your taste without having to build from scratch. The platform also encourages users to submit their own templates so the library grows to fit a wider range of needs.
Collaborative Workspaces
Users can create different workspaces for different projects, which is useful if you need to manage multiple projects at once. Every workspace will have its own pages so all your information will remain separate and organized.
Notion allows you to invite other people to your workspace so you can collaborate in real time. The limit of guests you can have at a time depends on the plan you choose.
Integrations
As a good workspace should, Notion integrates with a wide range of popular productivity tools so you can easily share information across the platforms you use. These tools include Slack, GitHub, Zoom, Trello, Google Drive, and more.
For instance, you can make use of the Google Drive integration to quickly add and share files from your Google Drive directly to your Notion workspace.
Notion AI
Notion AI is a relatively new feature for workspaces. It’s a connected assistant powered by GPT-3 that’s developed to help boost your creativity and write content faster. Essentially, it eliminates the need to jump between your work and a separate AI-powered tool.
The feature can help you generate ideas for blog posts, social media posts, press releases, job descriptions, meeting agendas, and more. You’ll also be able to summarize pieces of content, correct spelling, and grammar, and translate text (English, Spanish, Chinese, and French).
Notion Use Cases
Solopreneurs
Individuals who are working freelance will benefit from an organizational tool like Notion. It can help with a variety of processes such as:
- Documenting and managing career goals
- Organizing projects for different clients
- Managing content creation schedules
Professional teams
Small professional teams can benefit from Notion’s features because it ensures that all team members can collaborate on the same tool for multiple purposes. These purposes include:
- Planning meetings and recording meeting notes
- Setting task lists based on priority
- Drawing up onboarding documentation for recruits
- Brainstorming internal team goals (digital suggestion box)
- Organizing a company roster
Students
Students also make great use of Notion because of its impressive note-taking and organizational capabilities. Students can easily organize their notes by class and keep track of all reading and assignments (by the due date) for each class. The best part is Notion can even allow easier collaboration for group projects since the free plan allows sharing with up to 10 guests.
What makes Notion stand out from other platforms?
Notion stands out in two major ways; it’s very customizable to support any workflow, and it brings all work together in one shared location.
Unlike many productivity tools, Notion doesn’t just focus on solving one problem, such as organization. The way Notion is designed gives users the freedom to mold their workspace in a way that works best for them. On one hand, individuals can use it to keep their notes, to-do lists, calendars, and journals in one accessible platform. Additionally, professional teams can use it to build collaborative docs, product roadmaps, and wikis for their company.
Notion Pricing
Notion has four pricing plans: Free, Plus, Business, and Enterprise.
- Personal (Free): The forever-free plan allows users to create unlimited pages and blocks with an allowance of 5MB file uploads. You can also share or collaborate on projects with a maximum of 10 guests, and receive basic page analytics, 7-day page history, and integration with other tools such as Slack or GitHub.
- Plus ($8/month per user): The Plus plan is geared towards small professional groups. On this plan, you can invite up to 100 guests for collaboration. You’ll also get unlimited file uploads and 30-day page history.
- Business ($15/month per user): This plan is for companies that use Notion to connect many teams and tools and you can invite up to 250 guests. You also get authentication features (SAML + Single Sign On), private team spaces, bulk PDF export, advanced page analytics, and 90-day page history.
- Enterprise: This subscription is targeted toward medium to large businesses and offers more advanced capabilities. You will need to contact the Notion sales team to discuss the pricing plan that fits your business’s complex needs. You can request a trial of this specific plan if you’d rather try it before making any significant investment.
Unfortunately, none of the plans come with Notion AI because it’s an optional add-on. It costs $8/month per member and is billed annually at $96. If you’d rather pay monthly, it’ll set you back $10/per month per member.
Notion’s Pros and Cons
Pros
- The customization features are better than most.
- A great solution for note-taking and creating to-do lists.
- You can use Notion to create wiki pages or simple websites with useful information about your business or products.
- Pricing is affordable for solopreneurs and small teams.
- The forever-free plan has sufficient features for solopreneurs.
- The structure of folders allows for shortcuts so you can reach your content from multiple places.
- Notion’s tutorials are comprehensive for everyone to understand and the support team is responsive and helpful.
Cons
- Although Notion’s UI is very usable, it can sometimes get cluttered once you start adding multiple projects, which can be overwhelming for newbies.
- Advanced project management features, such as reporting, time tracking, and Gantt charts are lacking.
- Managing multiple projects on Notion can become tedious.
- Security features are lacking, as basic features like two-factor authentication are not available, even for paid plans.
- Notion AI is billed separately as an add-on.
- May not be the best option for those looking for project management software for software development.
Is Notion Right For Your Organizational Needs?
Notion should be commended for its simplicity, familiarity, and affordability. If you need a straightforward entry-level solution for creating content and planning and managing projects then Notion is a great choice.
With that being said, large businesses that have complex needs may not see the platform as comprehensive enough to streamline their project management. However, Notion is a tool that keeps evolving and works hard to improve its capabilities to fit businesses of all sizes.
If you want to keep checking other project management software that may suit you better, Findstack has more helpful reviews and insights that you can take a look at. Our goal is to help you find the right tool for your needs.
As a product manager in a small team, I find Notion to be an incredibly useful tool. It makes managing a project easier by providing a single platform for all of the team's tasks, notes, documents, and databases. The ability to create custom workspaces for specific projects helps keep everything organized and makes it easy to keep track of progress. The easy-to-use interface and intuitive design make it simple to get started, and the collaboration features enable us to quickly share ideas, documents, and tasks. Notion also provides a wide range of customization options to tailor the platform to our specific needs. It helps us stay organized, stay on top of our tasks, and collaborate more efficiently. Highly recommended!
Sometimes it's glitchy. The notification can be a bit annoying sometimes. Some team members need guidance to use Notion. So sometimes the process is slightly slowed down until they get enough knowledge.
I started using Notion in my team as a product manager and CTO, and I'm already seeing the benefits it brings to our team. Notion is a great tool for centralizing all of our information and documents. It helps us stay organized and keep track of our progress on projects. With Notion, everyone on the team is able to easily access the information they need, and collaborate efficiently. We can also easily track our progress on tasks, and make sure everyone is on the same page. Notion also makes it easier for us to share documents with each other, and store and access important information quickly. All in all, Notion helps us stay organized and efficient, which is invaluable for us as a remote team.
Es una herramienta increíblemente útil para organizar y gestionar proyectos, tareas y notas. Pero lo que más me ha impresionado es la capacidad de su IA increíblemente útil e intuitiva
Su plan por defecto no es realmente tan amplio como para darse una idea de toda la capacidad que puede tener este Todo en uno.
Resuelve el problema de la organización y gestión de proyectos y tareas en un "Todo en uno" en constante evolución, que se integra fácilmente con otras herramientas y aplicaciones, mejorando el flujo de trabajo y aumentando mi productividad.
Everything :) , the way to use it the way that is open to community to improve it the AI that realy help to rewrite and cvreate content , the databases
the relation and roolup in database maybe it's my lack of knowledge but making a relation then a roolup consume 2 column, can it be improved ?
scheduling, database with relation between them without a dabase server needed, presentations and so much, this is all one toolbox.
I love how customizable notion is. I can format it and store and link back to pages and organize the way my brain functions. I have every business idea, every job I've applied to, my monthly and yearly goals all in one place. Now with the integration of AI, I don't get writers block and it helps me get things done. It has been a life changer for me, I'm more confident in my writing and have gotten a business off the ground with the help of AI.
The only thing I do dislike about Notion, the creation of tasks, like task took such as Asana. Because Notion is more advanced in coding and creating, it becomes difficult for someone who lacks such knowledge to create it on my own. Therefore, I still use Asana from much of my tasks and to dos.
Notion is helping me put all my ideas and goals into one place. The way I set them up and view them is so productive for me. Not with the add of AI writing, wow game changer for me especially since I struggle with writing even though I have all the ideas, it was very hard to put them into writing. When I would put the writing myself, it wasn't cohesive and I'll spend hours to perfect it, only to discard the writing and not complete the work I intended to do. With Ai, I was able to create the copy for my website, apply for many jobs and create detailed cover letters based off the job description and create a business plan.
you can build anything. You can create a custom app that can address really specific needs. The design is simple and each updates is really well though and always answer something interesting. We feel the team behind it is passionate.
Sometimes it's a bit difficult to explain it to others. It can be hard to understand how it works and the full portential.
It helps me writing and correcting content. I sometimes paste my email into notion to help me write them better. it help us organizing the whole company, from the wiki to the projects and tasks. We also use it to create external webpages.
Customisable; powerful; integrated AI is excellent for content generation. Excellent for coordinating activities across the team.
Steep learning curve for advanced features.
Coordinating the team effort. Easy-to-navigate repository for research instead of it being all over the place. Excellent for beginning the process of content generation when I am stuck!
I love it because it is the best way for me to organize my brand without having to make it extremely complicated. It is really a great tool to keep me organized.
Nothing that I dislike, but if there is anything that can be added, that would be freezing tabs when you use the tables because if you create a lot of data, scrolling it right through the end is a big pain.
It solves a lot of things such us putting all my creatives in one place and having the opportunity to collaborate with my team members. That is why for me, it is an awesome tool.
the ability to organise all my class notes is so easy and neat. can literally do anything I need
when they suggest a spelling error and u click the correction it doesn't change until the 3rd try
the ability to use notion ai to help give me a push when I have writers block
The flexibility of the tool and the design. Also is amazing that they keep updating the product regularly.
The AI works better while using English, it would be amazing if they improve the AI for other languages.
It is a key tool for all my work. I am a NoCode maker and notion is amazing for all my project' documentation and management.
Ive used it for a while, and it's nice to have a place to access from multiple devices and types. I like to also just do my homework in there, and export it once i'm done.
i wish i could make it look less minimal, design wise.
allows my teams to have acess to all the same content, as well as the planning and scheduling as well
It is easily accessible to all my devices. I can share different pages to my classmates and asily organized my notes. AI really helps a lot in summarizing various topics.
I hope there would be a feature to justify the text. The ability to zoom in is also not applicable. For AI, I hope it can also make questions using toggles based on my notes. There should also be a feature to write notes using a pen in a infinite canvas if possible.
It can easily summarize texts. It can also help me understand topics by making the sentences simple. Checking my grammar, spelling, and the ability to give outlines is great for writing.
Support over different devices, notion AI, various levels of complexity to choose from. Multiple learning resources online in terms of YouTube tutorials.
A lot of the newer fancy functionality is difficult to use without a user tutorial. I wish notion AI could work with instructions and guiding to generate template as desired
Extensive medical knowledge resource. Personal activity tracker and information management system. Notion AI helps interact with the large data more efficiently put
Le système et l'organisation des informations Les structures de données configurables Les modèles de données Et maintenant l'outil d'IA Une solution tellement complète qui met loin derrière Evernote et autre outil de prise de note
Le partage de documents pas toujours simple ou compréhensible pour une personne qui ne connait pas Notion. Le première prise en main de la solution. Il faut être créatif pour l'appréhender
Notion m'aide à centraliser l'ensemble de mes prises de notes : perso, pro et l'ensemble des missions sur lesquelles je travaille. La solution d'AI Writing vient complèter une solution déjà indispensable dans mon quotidien professionnel.
Notion can provide a simple and powerful way to empower your team knowledge base. You can quickly create a comprehensive set of pages that serve multiple purposes, helping your team scale and making information available to all of the members at the same time.
Notion could have more integrations with GitHub to integrate it better in workflows. It could also provide a visual network on how your page relations are created, much like other tools like Obsydian.
It solved a couple of problems for our organization: - We needed a transparent, organization-wide knowledge base for all our members to be up to date with the information about the organization. - Project management tracking for different teams. - Records of meetings available for all the members.
I suppose the Way you may organize everything in your own ideal way. You may use it for any stuff you wish, work, study, notes, projects, etc.
I can not say that there is something I really dislike about notion. Maybe the fact that some templates are difficult to change to fit your goals
It helps me to study better. I have all my notes organised in Notion and AI helps me with generating ideas or doing tasks
The flexibility and connectivity between the pages. I use it to organise my knowledge, classes, journal and podcast/book notes; Notion provides enough tools to handle all of these different topics properly
Its connectivity with other apps. I have been able to connect with Snipd for my podcast notes, but still need to import manually Quora threads. Also, automatization programs, like Zapier, can't link to Notion
The main problem Notion solves is organization. I can easily connect and adapt the format of the information I need at any given time. For AI writing, it saves time summarising long parragraphs where only key details are needed
What I like most about notion is the freedom of operation. I have a chaotic mind so being able to pour my ideas as I wish and being able to create my own rules is a real asset for me Not to mention of course the AI addition which is just indispensable
Even if I love notion and also use it for my private, I also use a lot the AI of notion it is also its biggest weak point today I'm looking forward to the next evolutions that will be implemented on the LLM side (in particular more freedom on the use of the prompt)
I have a very bad rigor and trials bother me a lot more I have a very bad spelling Notion answers all this is problem
Notion combines personal note taking, shared documents and databases into a single platform. If your team/organization can only choose one tool that can do it all (for budget or tool proliferation reasons), Notion is a very good candidate. Be prepared for a messy start and lots of time spent tweaking databases to fit your processes, though.
People trying it for the first time often get overwhealmed by too many options to customize it. Also, search could be better (especially, when trying to mention pages).
Our team wanted to have a place to keep all the project, product and process documentation. Previously, the information was scattered in the private documents and many people were not aware that we even had those docs. We also started using Notion for planning roadmaps and personal note taking.
I love the new AI integration. I've saved so much time and effort using this feature.
I would say the only downfall of notion would be the lack of UI customization. But that's a very small con.
I've always found it hard to write. But with Notion AI I can jot down my ideas and have them turned into usable words. I've used it to write my case studies.
It has been my best experiences working with Notion, it helps me organized
I think the Table function can be more powerful . Notion AI also gave me errors
Well organized, store notes