Notion Reviews & Product Details
Notion is the all-in-one workspace that combines docs, wikis, and project management. Tens of thousands of teams around the world use it to collaborate, stay informed, and get more done together.
Notion is also often used as Knowledge Base of choice in Venture Capital and Personal Productivity tech stacks.
| Capabilities |
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|---|---|
| Segment |
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| Deployment | Cloud / SaaS / Web-Based, Desktop Mac, Desktop Windows, Mobile Android, Mobile iPad, Mobile iPhone, On-Premise Linux |
| Support | 24/7 (Live rep), Chat, Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support |
| Training | Documentation |
| Languages | English |
Notion Review: Is This Project Manager Right For You?
While a relatively new entry into the project management space, Notion has evolved quite quickly to meet the needs of its users. It’s a platform that is notable for its versatility, and it is a well-known option for individuals and teams who want a reliable tool to organize and manage tasks–from note-taking to in-depth project management.
But does it incorporate the best project management techniques to help you or your team get organized?
Let’s find out.
What is Notion?
Notion is a cloud-based workspace where individuals and small teams can take notes, create documents, track projects and organize and manage tasks all in one place. It’s often referred to as an “all-in-one” workspace because users can collate all of their projects onto a single platform.
Notion’s popularity among professionals and students is credited to its personalization that caters to any workflow. As a user, you’ll have the freedom to customize the layout of your workspace, while still getting helpful guidance and templates to help you get started.
Background on Notion
Founded in 2016, Notion started as a note-taking app but has evolved into a comprehensive project management tool for solopreneurs and small teams. The platform’s mission is to make it possible for people to shape the productivity tool they use every day to match their needs.
Getting Started with Notion
Every feature on Notion is designed to help users be as organized as possible.
The platform is segmented into pages that can be nested or interlinked at your convenience. As soon as you sign up, you’ll be redirected to your Welcome screen containing some tips to get started. This includes linked videos that guide you in creating your first page and setting up your to-do lists and projects.
On the left side, you’ll find a list of default pages, such as ‘Quick Note’, ‘Personal Home’, and ‘Task List’ which you can customize and add. Whenever you create a new page it will show up on the left panel. You can add personalized header images, descriptive comments, and add associated icons to your pages.
Simply click anywhere on a page to add blocks for individual pieces of content such as text, lists, media, links, and sub-pages. You can also just type “/” to bring up a menu of blocks you can add to your new page. 
How Notion Works: Key Features
Although Notion started as a note-taking app, it has become far more than that. The tool has promising features that go beyond creating to-do lists and make it a competent productivity and project management app.
Integrated User Guides
A commendable feature of Notion is that user guides are already embedded in the platform. For example, if you want to create a new document, you’ll find guides on how to get the most out of the preinstalled page.
Of course, this can be a hit or miss. Some users may be grateful for the step-by-step guides, while others may be frustrated with manually deleting pre-installed guide pages to clean up their workspace.
Customizable Pages & Templates
Notion makes it easy for you to create pages and documents in whatever style you want. Pages are like folders where you can store all information related to a particular topic. You can include a range of blocks or items on your pages such as text, toggle lists, to-do lists, images, video links, tables, boards, and maps.
Every change you make to a page or block is automatically saved in Notion. So you can always go back and view the history of a page if there’s something that you want to restore. This is pretty useful for when you make a mistake or just want to experiment with different versions of a page.
Notion is also very generous when it comes to templates. It provides users with a ton of options, whether they’re creating blog posts, articles, event schedules, or product launch plans. Fortunately, all templates are fully customizable so you can modify them to your taste without having to build from scratch. The platform also encourages users to submit their own templates so the library grows to fit a wider range of needs.
Collaborative Workspaces
Users can create different workspaces for different projects, which is useful if you need to manage multiple projects at once. Every workspace will have its own pages so all your information will remain separate and organized.
Notion allows you to invite other people to your workspace so you can collaborate in real time. The limit of guests you can have at a time depends on the plan you choose.
Integrations
As a good workspace should, Notion integrates with a wide range of popular productivity tools so you can easily share information across the platforms you use. These tools include Slack, GitHub, Zoom, Trello, Google Drive, and more.
For instance, you can make use of the Google Drive integration to quickly add and share files from your Google Drive directly to your Notion workspace.
Notion AI
Notion AI is a relatively new feature for workspaces. It’s a connected assistant powered by GPT-3 that’s developed to help boost your creativity and write content faster. Essentially, it eliminates the need to jump between your work and a separate AI-powered tool.
The feature can help you generate ideas for blog posts, social media posts, press releases, job descriptions, meeting agendas, and more. You’ll also be able to summarize pieces of content, correct spelling, and grammar, and translate text (English, Spanish, Chinese, and French).
Notion Use Cases
Solopreneurs
Individuals who are working freelance will benefit from an organizational tool like Notion. It can help with a variety of processes such as:
- Documenting and managing career goals
- Organizing projects for different clients
- Managing content creation schedules
Professional teams
Small professional teams can benefit from Notion’s features because it ensures that all team members can collaborate on the same tool for multiple purposes. These purposes include:
- Planning meetings and recording meeting notes
- Setting task lists based on priority
- Drawing up onboarding documentation for recruits
- Brainstorming internal team goals (digital suggestion box)
- Organizing a company roster
Students
Students also make great use of Notion because of its impressive note-taking and organizational capabilities. Students can easily organize their notes by class and keep track of all reading and assignments (by the due date) for each class. The best part is Notion can even allow easier collaboration for group projects since the free plan allows sharing with up to 10 guests.
What makes Notion stand out from other platforms?
Notion stands out in two major ways; it’s very customizable to support any workflow, and it brings all work together in one shared location.
Unlike many productivity tools, Notion doesn’t just focus on solving one problem, such as organization. The way Notion is designed gives users the freedom to mold their workspace in a way that works best for them. On one hand, individuals can use it to keep their notes, to-do lists, calendars, and journals in one accessible platform. Additionally, professional teams can use it to build collaborative docs, product roadmaps, and wikis for their company.
Notion Pricing
Notion has four pricing plans: Free, Plus, Business, and Enterprise.
- Personal (Free): The forever-free plan allows users to create unlimited pages and blocks with an allowance of 5MB file uploads. You can also share or collaborate on projects with a maximum of 10 guests, and receive basic page analytics, 7-day page history, and integration with other tools such as Slack or GitHub.
- Plus ($8/month per user): The Plus plan is geared towards small professional groups. On this plan, you can invite up to 100 guests for collaboration. You’ll also get unlimited file uploads and 30-day page history.
- Business ($15/month per user): This plan is for companies that use Notion to connect many teams and tools and you can invite up to 250 guests. You also get authentication features (SAML + Single Sign On), private team spaces, bulk PDF export, advanced page analytics, and 90-day page history.
- Enterprise: This subscription is targeted toward medium to large businesses and offers more advanced capabilities. You will need to contact the Notion sales team to discuss the pricing plan that fits your business’s complex needs. You can request a trial of this specific plan if you’d rather try it before making any significant investment.
Unfortunately, none of the plans come with Notion AI because it’s an optional add-on. It costs $8/month per member and is billed annually at $96. If you’d rather pay monthly, it’ll set you back $10/per month per member.
Notion’s Pros and Cons
Pros
- The customization features are better than most.
- A great solution for note-taking and creating to-do lists.
- You can use Notion to create wiki pages or simple websites with useful information about your business or products.
- Pricing is affordable for solopreneurs and small teams.
- The forever-free plan has sufficient features for solopreneurs.
- The structure of folders allows for shortcuts so you can reach your content from multiple places.
- Notion’s tutorials are comprehensive for everyone to understand and the support team is responsive and helpful.
Cons
- Although Notion’s UI is very usable, it can sometimes get cluttered once you start adding multiple projects, which can be overwhelming for newbies.
- Advanced project management features, such as reporting, time tracking, and Gantt charts are lacking.
- Managing multiple projects on Notion can become tedious.
- Security features are lacking, as basic features like two-factor authentication are not available, even for paid plans.
- Notion AI is billed separately as an add-on.
- May not be the best option for those looking for project management software for software development.
Is Notion Right For Your Organizational Needs?
Notion should be commended for its simplicity, familiarity, and affordability. If you need a straightforward entry-level solution for creating content and planning and managing projects then Notion is a great choice.
With that being said, large businesses that have complex needs may not see the platform as comprehensive enough to streamline their project management. However, Notion is a tool that keeps evolving and works hard to improve its capabilities to fit businesses of all sizes.
If you want to keep checking other project management software that may suit you better, Findstack has more helpful reviews and insights that you can take a look at. Our goal is to help you find the right tool for your needs.
AI in notion help me easily look up information about my project. I also use Notion to keep track of tasks and organize my day as well
If we can intergrate chat GPT to read pdf file and answer questions it will be good
Unorganized Take a long time to look up information
What I like most about Notion is that I can customize the entire space to what works for me
My only issue with Notion is that you cannot create recurring tasks on a calendar
Creates a space to manage all of my projects and tasks
I switched from Evernote and LaTEX notetaking to Notion and it has allowed for more creative expression in note taking skills. One big advantage is incorporating code into my notes, more specifically seamlessly incorporate LaTex equation into my notes.
I dislike that you cannot import packages into Notion such as ChemDraw which allows me use LaTex to create molecules. Aditionally the AI tool is in its early stages so telling it convert data to a table is difficult to do or telling to create a cornell note style set is difficult. Rather than create two columns for cornell notes, it creates 2 rows where the questions are on top and the notes are at the bottom.
I can highlight information and tell it to summarize the information for me in a few sentences. Lets say I am taking notes and stumble upon new diction, I can simply highlight the word and ask the AI to define it for me and it would do so below the sentence. It has also made note sharing much easier as I can simply share a link to my notes which will update as I go whereas in other applications I must convert to a PDF file to share to my peers.
Versatile tool, seamless collaboration, intuitive design.
Steep learning curve, but incredibly powerful once mastered.
Notion is solving the problem of scattered information and disjointed team collaboration. It provides a unified platform where we can create, share, and manage all our work - from documents and tasks to databases and notes. This has greatly streamlined our workflows, improved team coordination, and boosted overall productivity. The flexibility of Notion also allows us to customize our workspace to fit our specific needs, making it an indispensable tool in our daily operations.
The interface is really easy to use, takes a bit of time to learn in the beginning but once you know how you can create so much out of it.
More shortcuts on the keyboard to create different formats, for example, to create a checkbox from /c instead of / and clicking to the bottom.
I use it for my content planning/writing, I like how after planning I don't need to go to another site to proof it again. The tone in Notion is also more casual (more human-like) than Chat GBT.
Notion AI is a very easy-to-use assistant. I've used it to write emails, comment code, schedule my week, and it has improved my life significantly. That's what I like best.
It sometimes times out, and you're unable to use it. However, that is often solved very quickly.
I'm currently learning to code, and Notion has made the process significantly easier. Why? Because it lets me have all my lessons, reviews, and coding prompts organized. Besides, Notion AI helps me understand my lessons better.
Ergonomics and ease of navigation. The nesting of pages and the ability to create a space architecture in several different ways are a powerful asset for Notion.
It lacks the inline "Formula" system found in Coda. A library of assets should also be available.
the centralization of my entire digital life. From my professional life to my private life and my sides projects.
The AI is really helpful and I love how there are templates which makes everything easy and simple to use. I also love how nice everything looks and it is one of the best websites I have ever used.
What I dislike about Notion is that the AI can't really talk about a topic if you don't put a title to it. You have to set a page on a specific topic so the AI can understand the questions better.
Notion is solving questions on cyber security that I don't understand. Notion helps make everything simple and can break down difficult topics into easier wordings.
Great for structuring work, project management, tasks, AI support and knowledgebase. The new AI supports in writing content quickly and improving overall quality
Dataprivacy not up to european standards and requirements
General company knowledge base and individual project / task management.
Notion allows me to create an organized environment for all my classes and projects! It also haves AI Writing Assistant that helps me with my work and improves my productivity. I'm in love with notion.
I have no problems with notion. Is what I was looking for. I can use it in my computer or my iPad, it's really fast and easy to use. Maybe I would implement more stickers
Notion is helping me with my classes organization and my workpapers for the university. Improves a lot my productivity and also helps me with my schedules and how to deal with medicine and work.
Notion AI has completely changed my workflow. As a student, I have started to use AI tools like Chat GPT. When Notion released its AI feature, I have started using it right away and fell in love immediately. It has saved me so much time and offers many features to streamline my workflows.
It is hard to get used to in the beginning, as Notion offers so many features so that you have to get used to its way of working. After getting familiar with the setup, it is very easy to use!
Organizing my personal and student life, note taking for university, budgeting & financial planning, list keeping, keeping track of different projects, job applications, etc.
I love that I have different options of spreadsheets that I may need and plan my projects, my day to day, organize purchases, etc
That has few languages available That you have forms that must be purchased
I think notion has a lot of potential and I think it could be enhanced in companies, offer an exclusive project for companies
the template and plugin make it best as a structuring tool.
Sometimmes it becomes difficult to devise your own template amongst complicated plugins avaialable already.
Notion provides a streamlined and structured plugin platform for the management of notes and projects. Community inclusion is also an interesting feature.
Cada vez melhor, e agora, com a utilização de IA para nos ajudar, ficou ainda mais prático de trabalhor com praticamente tudo que é necessário dentro do Notion. Cada vez menos preciso trocar de produtos para gerir o dia e produzir.
Nada em particular, porém, como em qualquer coisa na vida, sempre pode melhorar.
Centralização de conteúdo, atividades, projetos, listas de To Do, e agora, criação de conteúdo e agenda de publicação. Também estou utilizando para partilhar uma base de conhecimento online com outros colegas.
How easy it is to create fun, organized content for my company's internal knowledge base. I really love the new AI feature that helps me get over my writer's block!
The search feature is easy to use but the results are not ever what I'm looking for. Finding the page I want from the search always seems to be more challenging than I'd expect.
AI helps me improve my writing, summarize meeting notes, and unblock my writer's block to make me more productive when writing bi-weekly Release Notes. Notion has become my company's central, internal knowledge base.
Notion keeps me and my team highly organized. I love the ability to create pages that reference one another, connecting the business in a truly efficient way.
Nothing. Notion is great and continues getting better and better with every product update.
Notion is helping me stay organized in a fully remote and cross-functional work environment. Couldn't work without it.
Notion is a productivity and collaboration tool used for personal and professional purposes. It allows users to create and manage notes, tasks, and projects in a variety of formats, including lists, tables, and calendars. Notion also supports team collaboration and communication, with features such as comments, mentions, and shared workspaces. It can be accessed through its web and mobile applications.
Nothing. Notion nailed it with AI. Whenever I need something in Notion, I got what I need!
I'm a developer, and Notion helps me with the code parts and insights about how to do some tasks. Furthermore, I never research on Google again because the first place I study is here!
I really like the flexibility of the tool to create nearly anything I want. I have been storing everything on google for a while now and notion allows the freedom for full customization I need to arrange my thoughts and ideas.
Spell checking doesn't seem to autocorrect and sharing information can be confusing as to the level of access provided to others. Having shortcut keys a bit easier to access would be helpful to quickly navigate around the app.
It's making information easier to store, and organize into categories that allow that can be fully personalized. I find while it takes a little getting used to, it does provide a really great range of capabilities to capture the much needed thuughts of the company for all facets of the team.
I preferred Notion over any other application because of its interface, which is very easy to navigate. I love how you can organize documents and the variety of available visualizations that are very useful. Additionally, if you have trouble structuring information, there are many helpful templates. I initially started using this software solely for personal use, such as taking daily notes, saving relevant information, or creating task lists, etc. However, I found the application so comprehensive that without realizing it, I began integrating many work-related aspects into it. Eventually, I decided to implement this application as an additional tool for my entire team, and to this day, I believe it has been an excellent decision. Another aspect that I love is the ease of use on any device. I can quickly access my documents from my laptop or cellphone, and any changes are updated swiftly if I'm using both devices simultaneously.
Sometimes I use the app to create work logs or notes for certain projects, so I often add photos to my documents. I usually take the pictures within the application, but it can be quite tedious. Many times, the app becomes very slow when doing this, which is something I dislike the most. Moreover, I don't like that I can't rotate my photos. Sometimes, they are displayed incorrectly, and it's quite inconvenient to view them that way. Another aspect is that when the new AI feature was implemented, I started testing this new tool. However, the free attempts were very limited, not enough to evaluate whether I wanted to purchase the subscription or not.
This app is an all-in-one solution. I can create tables, lists, hold meetings, and write documents. The most incredible feature is that I can add code, and it respects the syntax correctly, that's the most valuable aspect for me. I can include any type of information, including photos and audio. I appreciate the high level of customization it offers, I can easily highlight text and if I want to move a paragraph within a document, I don't need to copy and paste, just dragging it is enough. In my work, Notion has made collaboration very easy, being able to create documents that can contain such a variety of information has allowed us to consolidate all our documentation in one place. The updates are reflected instantly, and it has also helped us to organize ourselves better.
Una de las características destacadas de Notion es su espacio de trabajo personalizable. Puedo crear bases de datos, plantillas y paneles personalizados según mis necesidades específicas como psicólogo. Ya sea configurando una base de datos para perfiles de clientes, creando un seguimiento de tareas para citas y plazos, o construyendo una base de conocimientos sobre técnicas terapéuticas, Notion se adapta perfectamente a mi flujo de trabajo. La colaboración es sencilla con Notion. Puedo invitar a colegas o clientes a colaborar en proyectos específicos, asegurando un enfoque fluido en el trabajo en equipo. Las funciones de edición y comentarios en tiempo real facilitan brindar retroalimentación, compartir ideas y mantener a todos en la misma página.
Notion cuenta con un sistema de AI integrado que intenta facilitar y agilizar algunas tareas, como la clasificación automática de archivos y la sugerencia de etiquetas. Si bien esta función puede ser útil en muchos casos, he experimentado algunos problemas con su precisión y rendimiento. En ocasiones, el sistema de AI de Notion puede cometer errores al clasificar archivos, lo que resulta en una organización incorrecta de la información. Además, he notado que las etiquetas sugeridas pueden no ser siempre relevantes o precisas, lo que requiere una revisión y corrección manual por mi parte. Aunque aprecio la incorporación de inteligencia artificial en Notion como una característica prometedora, espero que sigan mejorándola para garantizar una mayor precisión y eficacia en el futuro.
Como psicóloga, solía tener problemas para que mi información importante estuviera dispersa en diferentes plataformas y herramientas. Fue entonces cuando descubrí Notion, y ha sido un cambio de juego completo para mí. Notion se ha convertido en mi solución preferida para consolidar todas mis notas, documentos y recursos en una ubicación centralizada. Ha eliminado la molestia de cambiar entre múltiples aplicaciones y buscar información en varios lugares.
