Extensis Reviews & Product Details

We have been so happy with Portfolio's ability to quickly create asset derivatives and to securely share our assets both internally and externally through the use of NetPublish. We are able to implement this tool across most of the departments in our institution to help to solve asset management, discovery, and access issues. Users are typically quick to learn allowing for easy adoption throughout the organization

We often would like to have a work space or gallery that could be access across all the catalogs, but currently galleries are catalog specific. I would also like there to be a more obvious copyright filter on the previews or in the metadata. If copyright notices could show up in red or if there could be some easy way for individuals to know at a quick glance which images were approved images for publication or reproduction, it would reduce a lot of confusion.

We are organizing, quality checking, and creating all of our derivative for our assets across the institution using this one tool. It has allowed multiple departments to jump on board with learning and using one tool to making it much easier and more streamlined process for employees searching for assets, or providing access for publication.

Portfolio is an easy to use, full featured application that has been around for many years. it is a very good, affordable workgroup solution, and a very good, budget-minded enterprise solution. It has all the basic features you would expect of a DAM without a lot of bells and whistles.

Portfolio recently changed from offering the option of connection to an external database like MySQL or Microsoft SQL Server for their top end solution to an internal only database, which they claim will be as robust and is better optimized. As this is still a new offering I cannot attest to these claims. I will say that the connection to the external database was always a bit of a kludge in my opinion though it worked. It remains to be seen if this new version is trouble-free. Portfolio is not as robust as other enterprise products when it comes to video or user profile settings.

Looking for a good quality, well-supported DAM solution for the workgroup and budget-minded enterprise customers. This does the job.

The browser based UI is very user friendly and no additional software needs to be installed to access it.

The UI from the desktop top version is a little inconstant to the web version. Not sure if it is related to the software, our servers buckles down regularly when the organizing is accessing and downloading images.

Providing access to images and video content across the organizing in a central location with a search engine.

Love the ease of finding images at a glance. The fact that the platform looks the same on Windows as is does on a Mac. I like the keywords and PDF download option which makes things really easy.

I think it's very difficult to figure out at first. If you are unfamiiar with font administration and management, it can be a little overwhelming to use. You must have some understanding of font management in order to fully take advantage of their features.

I managing my digital assets . Extensis all me to access my digital assests in a succinct and organized manner.

You have as many fonts as you want and it won’t drag your computer down because you have to turn them on and off to use them.

It can be hard to find fonts. There are a lot of categories one font could be in.

This program helps to keep your computer running smoothly by not trying to load all your fonts at the same time.

That we can add fonts to it, and team members in other offices have access to the same fonts.

Sometimes it's glitchy when adding new fonts

Cross office collaboration

Easy to upload, download, move files and setting up users and catalogues a breeze. One point access for everything

Currently the media share websites are more work for me. I used to have one url our staff shared with clients. All they needed was a unique password to access their specific files. Leaving all other files hidden, now we have to set up individual sites for each branch. Not friendly for my type of use. The search is not as robust and at times people are telling me its not working... It is making it hard to find what you are looking for, even if images are well tagged.

This is a central location for all our media files across the corporation. This tool is to reduce duplication, help with expiry management and help to ensure we all have access to the best media files available.

the system has full active directory intergration to allow single sign in. it has many features allowing businesses to use it as a great asset server and allow customers to view products being created. for anyone looking for a asset management system with great features i would strongly recommend they try Portfolio

the system is complicated to get setup may features available that you may miss while setting up the system your self. but with assistance from extensis support you will have it up and running in no time.

with the portfolio is allowed us to catalog many thousands of customer images and allow them to get access to view them. it also allows for cross company access to be able to download stored images for use

We recently upgraded to the current version of Extensis and I really enjoy the new look on the user interface. The ability to download and send feedback to the rest of our admins is a helpful feature, especially since we have so many active users who need to access photos. I also enjoy the separation feature for photos, videos and audio clips. It is handy for us since we have a lot of different multimedia files to maintain.

One feature I miss from the old version is the ability to have the list of clickable categories on the left side of the home screen. This was very useful for our users, especially since sometimes the photos were not thoroughly tagged making images difficult to fine by search.

We are solving the problem of photo sharing and storage for our organization. Benefits of Extensis are the tagging efficiency and the ease of batch uploads.

Extensis Portfolio allows users to upload files and documents and manage the accessibility using permissions for both internal teams and clients.

No dislikes, the product is really good.

We use Extensis Portfolio to upload and manage content data. The metadata functionality allows the users to understand the origination of the document and how/where it is used.

Simple user interface that isn't confusing

Sometimes a bit bulky and not as intuitive as I was hoping it would be

Reduction in time that we spend looking for specific users. This is an essential tool for us as we have multiple users adding assets to the database.

I have used the Extensis Portfolio for font management. Specifically Suitcase Fusion 7. It's a good software to share fonts within a network.

The software can be a bit glitchy sometimes. It has the tendency to stop working if there has been a Microsoft Automatic Update.

Using Extensis Portfolio has allowed my company to amalgamate fonts into a shared network folder and access the ones we want to use without installing an entire database of fonts. Makes it easier in terms of using fonts for design.

Ease of use, NetPublish portion that allows unlimited users

Extensis support and service, new versions are not sufficiently tested before release. Customers then become beta testers which is not good

managing marketing assets for global company

It holds all the photos and design files we need. It helps make them accessible to the whole team as we take on new projects and pick up on older projects. The interface to access the folders it straightforwards and it's not too difficult to find and open the folders you've set up.

The search functionality is very difficult and frustrating. It's really important in a large database of files to be able to find what you need. There's multiple ways to search - a generic search and a more advanced search. The generic search doesn't seem to work at all. I literally have thought I was missing files, only to discover them using the same search but in the advanced tab (even without setting any fancy settings). I also really dislike how the application will attempt to autoload a library of images as soon as you login. I often don't need access to the main library but I still need to wait for it to load before I can use the navigation to find and open my folders I'm looking for.

It does it's basic job well - holding and storing all the photos we need on a server that can be accessed by my team.

Ease of use, interface is clean and clear and customizeable

Archaic processes, slow, discontinued support for small user options, no video player option but QT which is insecure on PC

Search and Distribution of documents

Ease of use. Simplified look and feel. The solution has the basic core functionality that makes it great for managing large numbers of image assets, especially in a photography heavy environment. The newest features have enhanced the product to compete with other vendors in the space.

The modular approach is great for companies looking to phase their approach to implementing a DAM. Some of the features would be better served as core to the product versus add-ons.

Managing and trafficking large numbers of image assets to a fast paced production team. The mobile tools help to get approvals instantly. Creative approval used to take days and with instant access decisions and changes can be made quickly and streamlined to the appropriate teams in a timely manner.

Extensis is very easy to use and provides many of the basics that a small company might be looking for such as tagging, image organization, and embedding metadata. For a small amount of images that you need help managing, it is a step above Lightroom or Adobe Bridge because of the galleries feature and ability to web publish.

For libraries and archives, it truly is not robust enough. It is not OAIS compliant nor does it allow for preservation-level metadata (the search becomes slow). We also had a strange time upgrading to 9.5 in which data was probably deleted, we were told different things by different people, and it took several weeks. We did this update to use SQL based catalogs and now are being told we have to revert back because the native databases have improved. I'm not sure that makes sense.

We use Portfolio to keep track of our digitized items. It is helpful to manage digital objects through a basic DAMS, especially with so many digitized-on-demand jobs.

I like that it's accessible via a web browser

That the version we use (web Version 2.5.3) is made in Flash. This is going the way of the dinosaur, and it doesn't inspire confidence that a program we depend on is based on a platform that is being sunsetted by its owners (Adobe).

We're managing our digital assets.

The ability to find images reasonably speedily with the necessary attached information.

In comparison to the old desktop version, to load and tag images it is slower, not as efficient, and not so easily adaptable to the variations of individual end-users. It is also more limited in terms of asset management. The software (maybe our internal setup within our organisation I accept) doesn't always function as it should when embedding metadata during the importing and exporting of images. For people who are not regular users, it not as intuitive as it should be. Colleagues seem to avoid using it which negates one of the major principles of using Portfolio in terms of distribution.

Used mainly as a library format, i.e. the identification/tagging and long-term and short-term storage of images. The efficient and fast retrieval of images with associated information. We have not used the system as a direct workflow system.

The ability to create multiple searches.

If assets are tagged incorrectly, you will not find what you need.

Tracking and cataloging over 250,000 digital assets