Notion Reviews: 4.7/5 — Highly Rated

Shortens things well and quickly does it's job

It is really hit and miss and tends to remove important information

Shortening words

The flexibility and possibilities are endless. I can see huge potential with it, it is a great place to create and store business documents and the AI integration is brilliant.

It is a little tricky to use, you need time to get used to it and learn how to use it properly. I am certain I am currently only using about 19% of its capabilities.

It is helping me plan out my business, the templates are brilliant.

great to write logically. I use it to make sure the text has a nice flow of logic

Doesn't summarize tables well. The " make it longer" prompt also doesn't work well

Helps me organize my daily activities and write

Tasks shared with others is great and fast.

unstable and not syncing fast enough. the app on mobile is pretty bad

A team database that everyone cans see access and updates in real time

I used Notion's AI tool to script my last 2 videos. It took less than a second to rewrite my sentences with better words and correct Grammar. Because of that, I was able to script my videos lot quicker. I do believe this will help expedite my video creation process.

Notion AI only rewrites my sentences with better words. Meaning, whatever the AI needs to include in its output must be present in the document before. Though the AI says 'Ask AI', you cant ask anything that is not already written in the document. I thought with the hints and tags I have used in my sentences, AI would look up in the internet and write the sentences for me. But that is not the case. May be I expected too much from the tool. It is still helpful now. Thats why I paid for it.

I use Notion's Kanban board for my video creation process. I also use this for note taking. Now I have started using the AI tool to polish my scripts for YouTube videos.

All-in-one workspace: Notion consolidates various tools like notes, tasks, databases, and collaboration tools into one platform, making it easier to keep track of everything and streamline workflows.

As a startup, I find Notion's initial learning curve a bit steep, which can be daunting for new users. Additionally, the lack of offline access limits productivity during intermittent connectivity. Although Notion offers a versatile workspace, a more user-friendly onboarding process and offline functionality would enhance the overall experience.

Notion is solving problems related to organization, collaboration, and project management for our startup. It streamlines task assignment, document creation, and knowledge sharing in one unified platform. The versatility of Notion's templates and customization options boosts our team's efficiency, fosters clear communication, and ultimately, accelerates our growth.

Notion surprises with a clean, minimalist design

Notion has a bigger learning curve than expected

Copyediting, writing improvement, writing summaries, improving language, grammar, spelling, and accuracy of research/data.

toggle lists table data base blocks saving and displaying bookmarks

commands can be confusing undo button should always be available on screen

Keeping track of everything in the same place with the availability of multiple tools Allowing me to be more productive & avoid losing files some clients that I work with are not willing to adopt Notion

Easy to organize notes and tasks within the app. The Gantt chart tracker for due dates is a cool feature.

Unable to organize notes within project folders.

Centralized repository for project management deliverables and due dates

I am able to organize my deliverables and deadlines using an intuitive UI.

I am not able to save notes in folders and create a filing system.

project management and AI writing assistant

I like that we can easily store important policies and things in one place for anyone at our org to find. We can get creative with the various pages and styles, making it a pretty good one-stop-shop for all things for our remote workforce.

It is norotieousot hard to manage all the info on this page. We wanted to eliminate a list of links, so now every Google doc has to be downloaded, saved to a desktop, and reuploaded to Notion. If the doc changes? Whole process again. Because anyone at the org can edit pieces of notion, we have no idea what is the most accurate or up to date item out there.

We don't currently have an intranet so we're using Notion to fill that gap for now. It's working out okay but is hard to keep track of everything and since no one truly owns it or gatekeeps anything, it can get wild.

I like that Notion provides a great "second brain" data warehouse for my work and ideas. I am currently learning how to use it and have come to appreciate the wide variety of keyboard shortcuts and relative simplicity of the interface. I like that it does not look and feel all shiny polished-up (and iOS-like) the way some alternatives do. Feels more like a blank canvas and less constricted, even though there is still a lot of room for improvement.

One area which drives me nuts are the dismal export capabilities. And I'm not just talking about the lack of ability to copy and paste the entire contents of a page into an externmal editor. I am referring to the compelte inability to even export anything as RTF. This feels intentional and is seriously handicaps the user's ability to integrate Notion into their workflow if they use other apps, like I do. This prevents the user from being able to expoert to or even copy and paste the entire contents of a page into Wordpress, for example. Native Wordpress integration would be FANTASTIC. The Wordpress blocks editor is great - and you can easily copy and paste the contents of a Word doc into it. Not possible from Notion. Frankly, this feels intetntional, and it stinks. The Notion ai is a good start, but it feels very early/underdeveloped and consistently lacks sophistication and accuracy in its responses. Significant errors in the data it pulls in are common. For example, when asking about a movie, it described the movie as "upcoming" and pending release, but the film came out two years ago. This type of mistake is common. The responses lack the sophistication I have seen in other ai products, and literally every single response requires significant massaging with multiple follow-up prompts to be anywhere near useable in copy, and even then they will require deep editing. Notion's AI is best for mining data and doing research. Producing workable copy is not its strong suit - which is a shame, as my application requires lots of good copy. I find myself spending an enormous amount of time editing anything it produces before it can be used in a document or blog post. This feels like an AI in preschool. It needs to grow up and be trained and its "cognitive" abilities need to grow and mature--it really sounds like a child is behind the curtain sometimes. ChatGPT produces responses which can be read without feeling like you are reading something written by an school-aged child doing a research project for the science fair. The constant massaging of responses is tiresome and frustrating--and it never seems to produce a result I am happy with. Lots of work to do here, Notion.

Notion provides a centralized warehouse of ideas and simple project plans. For example, notion is great at keeping track of things in simple databases. Most of what I am using Notion four consists of relatively flat, databases and research projects. I have attempted to use it for project management, but found its p.m. tools lacking. I feel like Notion is very early stage, and for it to be an effective p.m. tool, someone at Notion needs to go play with Microsoft project and Asana for a while. Also, some thing I would love to see in Notion would be native mind maps. Free, floating bubbles connected to each other would be wonderful. The blank canvas look of Notion is an illusion. Everything must snap to grid, and it would be great is we truly had free reight over each page's workspace, perhaops with the ability to turn a "snap to grid" feature on and off.

It really is a great place to house technical documents. It allows all users to log in and access any documents they need. It also allows you to customize the groupings in which you place items.

With the customization aspect, it gets really hard to navigate unless you know which folder it lives in or the name of the document to perform a search. If you have multiple people creating things, it can get a little disorganized.

A place to house all the technical documents, so all users have a way to access them and also update them. You can share document links to give outside access to others in your organization that do not need normal access.

Easy to organise, contribute and access documentation in a live manner. In this it is better than platforms such as Google Drive that has similar features but as friendly as Notion.

Compared with Google Drive, the security visibility and usage auditing of Notion is, unfortunately, remarkably lacking in lower/mid-range packages. To be on par with Google Drive, we would need to use the most expensive of plans on Notion which results in us doing a lot of work in Google instead. Might even be changing company policy to use Google drive instead of Notion because of this.

Documentation and collaboration of business processes. Notion is currently our primary document repository. We are also using it to share a few pages publicly but moving away from that feature due to security risks.

- the amount of customisations, immense - different layout templates - UI is nice - better than Confluence when it comes to page building and customisation options

- no out of box ability to display all my tasks across different projects and boards - difficult to manage complex projects and keep visibility across multiple project streams resulting in chaos - unable to share one task between multiple projects - customisations are great but it takes a really long time to build relational databases to get a solid project board (it should be quick and straightforward, think Asana)

Notion solves the issue of transparency within an organisation bringing knowledge and projects under the same hood. It helps the team with visibility and handovers, but more work needs to be done to consider Notion a serious project management tool.

Notion is like legos for project and task management. It is incredibly versatile and useful in keeping ideas, tasks, etc organized. Combines the best of things like Evernote and Asana into one platform.

Notion is super daunting when you are just getting into it. Templates help for sure, but the shear amount you can do with it, makes novice users, like I was initially, more apprehensive to just dive right in.

With Notion I am able to tackle multiple different tasks and projects with different templates and can build and compile all of my ideas into any shape or form to fit the project.

I like Notion's many templates for common types of files—meeting notes, task lists, even journaling and reading lists—and the fact that you can access them all in one place. I also love how visually customizable it is, using all sorts of color-coding and emoji. I really like how the various pages can be linked to one another, so you can keep all the information about a project in the same place without having multiple windows open.

So much is covered by this platform, it's hard to get others to switch from multiple other organization systems to Notion—it's a bit overwhelming. Yet the platform would be even more useful if my entire work team used it, so we could more easily share docs and notes. As it stands, the lack of pickup from colleagues means Notion is mainly good for personal use for me.

Instead of creating a miles-long Google doc for weekly meeting notes, my colleague and I can have an agenda for each meeting, all easily accessible within a folder in our sidebar. It may sound minor, but it was important to me! We were also able to customize monthly editorial calendars, and create training docs that are easy to follow for contractors.

The customizability of the platform and the versatility of its features

Sometimes there is too much information displayed or things have trouble loading

We are able to organize files and share them across the team without having to have a billion folders

It's a powerful tool that allows creating a self-service knowledge base for the employees.

Some features do not work well, and the platform doesn't feel seamless sometimes.

Organizing the whole content and thus creating a centralized self-service knowledge base for the company.

The community is excellent for Notion. A lot of online guides and videos are available to help to customize and set it up as per the needs. The concept of blocks is innovative and expands on the possible use cases that are possible from a note-taking application.

Notion does not have a native offline mode. It's pretty challenging to use when the use case demands the application to be entirely offline as Notion needs internet access to sync data.

We are trying out Notion as a team collaboration application to be used when we have multiple people working on a project. The template feature is one of the most used functions of the application.

Notion has been extremely helpful in ramping our new sales reps, especially since we're a remote organization. We use the system as an internal wiki, which makes it easy for new team members to get up and running on the team's collective knowledge.

The search functionality isn't great, and many times I find myself downloading content or bookmarking so that I can more easily find what I'm looking for and avoid using the search bar.

1. Onboarding 2. Store marketing content 3. Document Repository

I like that anyone at the company can create their own wiki and that the use of emojis is encouraged.

It's hard to make the pages look like the nice examples/samples they show. Not as easy as Google Docs. Lots of confusing formatting and page layering. Without a SFDC integration it ends up being just another place with notes/data that isn't getting back into a source of truth.

Sharing resources, aggregating documents

I really like how everything is in one place and can be linked to things within the app. it's great to not have to have a bunch of google docs open in lots of tabs slowing down my computer. now I can work on all of it in one place and switch fast and find referencing docs easy. also, it is nice that it is stored centrally so I can see everything and be reminded right in the app and on my phone. I can look things up if I'm on the go and can't remember something.

sometimes it is not intuitive to format things exactly how you want them. I would likethe ability to minimize inline tables, and in general just more customization. sometimes it feels like a chore to make what I want happen. it could be more intuitive in that way, or just allow for creative people to create customizations rather than be restained by how they choose to do formatting.

organization mostly. I am working on things with a lot of documents and I need to reference information from one doc in another, Notion allows me to create a hierarchy of docs all in one place. it takes the stress off of my browser which I usually have a lot of tabs open in for research etc. now that runs faster and half the tabs I used to have in there of docs are in Notion. it will be very helpful for sharing team data and projects etc when my team expands and organization becomes even more critical.

Notion is a helpful tool for tracking notes and written information across many people. Think of it like a Google Doc within many Google Docs, so that you can bucket by client or project, allowing you to be able manage Docs as needed.

The design is bland and the UX is tight yet still too much. This is because if you need Notion, you have many clients/projects to manage, and high numbers of files or subfiles creates a convoluted process for finding exactly what you need.

Traditionally, notes and anything written were spread out across many platforms or personal computers. Notion streamlines this, making communication and collaboration easier.

Its nice to have the flexibility to create pages and add whatever information needs to be tracked. The icons add a little fun and interest. Pages can be shared with clients without complete access to the database. We are able to add links with ease.

It could be easy to layer tons of pages and make it difficult to find things if the users are not careful

Single Source of information for our 35 person company. Less time is spent tracking down information and documentation.

There are a lot of things I appreciate about notion, but the most I liked is that You can rearrange the tasks in any sequence or heirachy much easily.

I think if you are looking for a simple notes app notion is not the go-to choice for every individual. When you install the mobile app, it requires signin, then after that you enter Getting started on Mobile Private page and You have no clue that you are not on the homescreen and then when you press back you realize you were inside a page and now you are on homescreen of the app. I think as a first time user homescreen should open directly, allow users to navigate your app and be familiar rather than asking for signin immediately just incase he installed the app to take simple notes.

As I am exploring notion it allows me to categorize my ideas and also collaboration is possible, saving more time than sharing the tasks through other messenger apps.

I like how Notion became free and it's easy to use when you need to collaborate on complicated things

it became too complicated with time, to many features to my taste

Deciding next steps and choosing priorities in the projects

I like the simplicity of Notion, it has proven a simple and clean way to keep up with projects and check on statuses. Notion makes things fun in the same manor as Slack does, encouraging emojis and color. These aren't essential but help promote a positive and fun culture as opposed to Jira. We have enjoyed it, but it's time to try a new product.

I dislike the lack of customization and intricacy that something like Jira provides. Jira allows for a lot of automation and classification while Notion limits this process.

Notion is helping us track our weekly work. We run on weekly sprints, allowing Notion to track this projects. We recently switched to Jira, looking for a more sprint-based and complex product. I am submitting a screenshot from their homepage because I am getting flagged as an AI for some reason.

The "Ask AI" feature is nice. I've using it a lot.

Jumping out of an inline code block is difficult for me. I know there's a keyboard shortcut, but it conflicts with my other app's global shortcut. I'm hoping that we can customize the keyboard shortcut or provide an easier way to jump out.

It helps us with team collaboration. Additionally, AI writing assistant is very handy that I can use to improve my writing and correct grammar or spelling mistakes.

Easy to store, organize & share content within team members Good project management features (tagging, comments, kanban / gantt view etc.), for roadmaps & visualizations Strong UX for visualizations / User friendly / easy to adopt / Flexible Allows external sharing

Info cannot be shared with everyone that easily when not active users Not intuitive The management of private/not-private pages within deepkies team members is not at all clear

We manage our projects (store, manage and centralize our deocuments) with Notion and we can share our results externally, which is super important. Furthermore it´s userfriendly and easy to adapt.