Unclaimed: Are you working at Notion?
Notion Reviews: 4.7/5 — Highly Rated
Notion is the all-in-one workspace that combines docs, wikis, and project management. Tens of thousands of teams around the world use it to collaborate, stay informed, and get more done together.
Notion is also often used as Knowledge Base of choice in Venture Capital and Personal Productivity tech stacks.
| Capabilities |
API
|
|---|---|
| Segment |
Small Business
Mid Market
Enterprise
|
| Deployment | Cloud / SaaS / Web-Based, Desktop Mac, Desktop Windows, Mobile Android, Mobile iPad, Mobile iPhone, On-Premise Linux |
| Support | 24/7 (Live rep), Chat, Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support |
| Training | Documentation |
| Languages | English |
Notion Review: Is This Project Manager Right For You?
While a relatively new entry into the project management space, Notion has evolved quite quickly to meet the needs of its users. It’s a platform that is notable for its versatility, and it is a well-known option for individuals and teams who want a reliable tool to organize and manage tasks–from note-taking to in-depth project management.
But does it incorporate the best project management techniques to help you or your team get organized?
Let’s find out.
What is Notion?
Notion is a cloud-based workspace where individuals and small teams can take notes, create documents, track projects and organize and manage tasks all in one place. It’s often referred to as an “all-in-one” workspace because users can collate all of their projects onto a single platform.
Notion’s popularity among professionals and students is credited to its personalization that caters to any workflow. As a user, you’ll have the freedom to customize the layout of your workspace, while still getting helpful guidance and templates to help you get started.
Background on Notion
Founded in 2016, Notion started as a note-taking app but has evolved into a comprehensive project management tool for solopreneurs and small teams. The platform’s mission is to make it possible for people to shape the productivity tool they use every day to match their needs.
Getting Started with Notion
Every feature on Notion is designed to help users be as organized as possible.
The platform is segmented into pages that can be nested or interlinked at your convenience. As soon as you sign up, you’ll be redirected to your Welcome screen containing some tips to get started. This includes linked videos that guide you in creating your first page and setting up your to-do lists and projects.
On the left side, you’ll find a list of default pages, such as ‘Quick Note’, ‘Personal Home’, and ‘Task List’ which you can customize and add. Whenever you create a new page it will show up on the left panel. You can add personalized header images, descriptive comments, and add associated icons to your pages.
Simply click anywhere on a page to add blocks for individual pieces of content such as text, lists, media, links, and sub-pages. You can also just type “/” to bring up a menu of blocks you can add to your new page. 
How Notion Works: Key Features
Although Notion started as a note-taking app, it has become far more than that. The tool has promising features that go beyond creating to-do lists and make it a competent productivity and project management app.
Integrated User Guides
A commendable feature of Notion is that user guides are already embedded in the platform. For example, if you want to create a new document, you’ll find guides on how to get the most out of the preinstalled page.
Of course, this can be a hit or miss. Some users may be grateful for the step-by-step guides, while others may be frustrated with manually deleting pre-installed guide pages to clean up their workspace.
Customizable Pages & Templates
Notion makes it easy for you to create pages and documents in whatever style you want. Pages are like folders where you can store all information related to a particular topic. You can include a range of blocks or items on your pages such as text, toggle lists, to-do lists, images, video links, tables, boards, and maps.
Every change you make to a page or block is automatically saved in Notion. So you can always go back and view the history of a page if there’s something that you want to restore. This is pretty useful for when you make a mistake or just want to experiment with different versions of a page.
Notion is also very generous when it comes to templates. It provides users with a ton of options, whether they’re creating blog posts, articles, event schedules, or product launch plans. Fortunately, all templates are fully customizable so you can modify them to your taste without having to build from scratch. The platform also encourages users to submit their own templates so the library grows to fit a wider range of needs.
Collaborative Workspaces
Users can create different workspaces for different projects, which is useful if you need to manage multiple projects at once. Every workspace will have its own pages so all your information will remain separate and organized.
Notion allows you to invite other people to your workspace so you can collaborate in real time. The limit of guests you can have at a time depends on the plan you choose.
Integrations
As a good workspace should, Notion integrates with a wide range of popular productivity tools so you can easily share information across the platforms you use. These tools include Slack, GitHub, Zoom, Trello, Google Drive, and more.
For instance, you can make use of the Google Drive integration to quickly add and share files from your Google Drive directly to your Notion workspace.
Notion AI
Notion AI is a core feature for workspaces. It’s a connected assistant powered by multiple large language models that’s developed to help boost your creativity and write content faster. Essentially, it eliminates the need to jump between your work and a separate AI-powered tool.
The feature can help you generate ideas for blog posts, social media posts, press releases, job descriptions, meeting agendas, and more. You’ll also be able to summarize pieces of content, correct spelling, and grammar, and translate text (English, Spanish, Chinese, and French).
Notion Use Cases
Solopreneurs
Individuals who are working freelance will benefit from an organizational tool like Notion. It can help with a variety of processes such as:
- Documenting and managing career goals
- Organizing projects for different clients
- Managing content creation schedules
Professional teams
Small professional teams can benefit from Notion’s features because it ensures that all team members can collaborate on the same tool for multiple purposes. These purposes include:
- Planning meetings and recording meeting notes
- Setting task lists based on priority
- Drawing up onboarding documentation for recruits
- Brainstorming internal team goals (digital suggestion box)
- Organizing a company roster
Students
Students also make great use of Notion because of its impressive note-taking and organizational capabilities. Students can easily organize their notes by class and keep track of all reading and assignments (by the due date) for each class. The best part is Notion can even allow easier collaboration for group projects since the free plan allows sharing with up to 10 guests.
What makes Notion stand out from other platforms?
Notion stands out in two major ways; it’s very customizable to support any workflow, and it brings all work together in one shared location.
Unlike many productivity tools, Notion doesn’t just focus on solving one problem, such as organization. The way Notion is designed gives users the freedom to mold their workspace in a way that works best for them. On one hand, individuals can use it to keep their notes, to-do lists, calendars, and journals in one accessible platform. Additionally, professional teams can use it to build collaborative docs, product roadmaps, and wikis for their company.
Notion Pricing
Notion has four pricing plans: Free, Plus, Business, and Enterprise. Visit Notion’s pricing page for current rates.
- Personal (Free): The forever-free plan allows users to create unlimited pages and blocks with an allowance of 5MB file uploads. You can also share or collaborate on projects with a maximum of 10 guests, and receive basic page analytics, 7-day page history, and integration with other tools such as Slack or GitHub.
- Plus: The Plus plan is geared towards small professional groups. On this plan, you can invite up to 100 guests for collaboration. You’ll also get unlimited file uploads and 30-day page history.
- Business: This plan is for companies that use Notion to connect many teams and tools and you can invite up to 250 guests. You also get authentication features (SAML + Single Sign On), private team spaces, bulk PDF export, advanced page analytics, and 90-day page history.
- Enterprise: This subscription is targeted toward medium to large businesses and offers more advanced capabilities. You will need to contact the Notion sales team to discuss the pricing plan that fits your business’s complex needs. You can request a trial of this specific plan if you’d rather try it before making any significant investment.
Notion AI is included in all paid plans at no additional cost.
Beyond its core workspace, Notion has expanded its product suite with Notion Calendar, a standalone calendar app that integrates directly with your workspace, and Notion Sites, which lets you publish any Notion page as a polished website.
Notion’s Pros and Cons
Pros
- The customization features are better than most.
- A great solution for note-taking and creating to-do lists.
- You can use Notion to create wiki pages or simple websites with useful information about your business or products.
- Pricing is affordable for solopreneurs and small teams.
- The forever-free plan has sufficient features for solopreneurs.
- The structure of folders allows for shortcuts so you can reach your content from multiple places.
- Notion’s tutorials are comprehensive for everyone to understand and the support team is responsive and helpful.
Cons
- Although Notion’s UI is very usable, it can sometimes get cluttered once you start adding multiple projects, which can be overwhelming for newbies.
- Advanced project management features, such as reporting, time tracking, and Gantt charts are lacking.
- Managing multiple projects on Notion can become tedious.
- May not be the best option for those looking for project management software for software development.
Is Notion Right For Your Organizational Needs?
Notion should be commended for its simplicity, familiarity, and affordability. If you need a straightforward entry-level solution for creating content and planning and managing projects then Notion is a great choice.
With that being said, large businesses that have complex needs may not see the platform as comprehensive enough to streamline their project management. However, Notion is a tool that keeps evolving and works hard to improve its capabilities to fit businesses of all sizes.
If you want to keep checking other project management software that may suit you better, Findstack has more helpful reviews and insights that you can take a look at. Our goal is to help you find the right tool for your needs.
Compare Notion with other popular tools in the same category.
It's super user-friendly. I use it for everything; personal, to-do lists, keeping partnerships organized, future planning, etc. I love the AI feature for caption writing, idea generation, and blog writing.
Little things here and there like sometimes I accidentally erase things and forget how to undo, formatting an outline (lines move and the formatted gets off). I also don't feel like it's easily integrated into my calendar/my iPhone. I use it separately, so sometimes I forget deadlines/mis notifications.
Brainstorming, organization, helps me work faster, keeps everything in one spot. I feel more productive overall using Notion and am able to work with my brand manager so seamlessly/manage partnerships.
You can create different formats within one document
I am missing some more integrations to automate processes.
Wiki creation, progress tracking, social media planning, mentoring program programming
I like all the customization you can do to tailor all your needs. The AI features are beneficial too.
There isn't anything I particularly dislike about it. It would be nice to have a heading-level tree overview.
It helps me keep an organized collection of notes that vary in look/purpose.
I love the ability of Notion to create pages within pages and have all kinds of information in one place. In addition, the writing assistant has been quite useful, as it saves me a lot of time when facing repetitive tasks.
One thing I don't like about Notion is that sometimes its AI service fails. I also think it could improve with some kind of image editor or space for freehand writing, which could help to take notes more freely and creatively.
Notion has helped me write emails, documents, and lesson plans. Additionally, I organize many events for which I need everyone to work together and have all the information centralized and transparent.
The way it organizes information, how it's simple and clean, I can use it on my pc, tablet and phone easily and notetaking can be way more productive
You can't really see notion potential until a few weeks using it, you can't make graphs and charts without plugins.
Notion helps me brainstorm and organize information very quickly and it's AI assistant can make my day a lot more efficient and productive.
I've used Google Docs and Confluence and ended up giving up on both of them. I now use Notion for all work documentation and also personal documentation. On the hold I'll keep using Notion
I feel confluence beats Notion when it comes to to document navigation. Also I still think some improvements could come with handling databases like importing data via CSV
I have to write a lot of run books for my team and documentation around onboarding developers I love how easy it is to write documentation. I love how diverse it is and can create so many different types of docs
The ability to create unlimited pages and link them however I like. Also, the database system is excellent for creating documents and an online intranet.
I would like to have the ability to send messages to other workspace members to communicate more effectively. Also I would like to be able to link the workspace to a custom domain.
Ideas, projects and tasks organization primarily
Notion has done a great job creating a very intuitive user interface for using AI in a product.
We still use Monday for task management.
We organize our tasks on Notion. We write up the details of the task and what is needed to do on a granular level.
Basically everything's helpful with Notion. I can manage all my tasks with easy, easily collaborate with other people for my school projects, and last but not least; Notion AI is a killer! Definitely the best AI-tool I've used so far.
I actually don't dislike anything! From the moment that I downloaded Notion, everything has worked smoothly and just as expected.
Notion basically solves all of my essay-related problems. I've almost only used Notion for it's AI feature, and I can most definitely say that it had brought me some good grades (and saved me a lot of time in a lot of stressful moments).
I like that it is based on blocks. It helps me work the way that I do. Would love to see more blocks coming to see what kind of ideas are there.
It would be great to be able to move the tabs around. It would also be helpful to see two notes at the same time in one view. I also wish that AI was cheaper or free for already paying users.
Note taking Project planning Coordination with my team
Notion is hands down the best app I've used for note-taking and data organizing. There are very few things I cannot achieve using it. I currently use it for Projects, Ongoing tasks, and Personal knowledge base. With the addition of the AI I have also used it to simplify and clarify complex instruction sets before sending them off.
Copy and paste from Notion into platforms like Microsoft Outlook leave much to be desired. When an export won't do I am left manually reformatting my tables and data to the like components in Microsoft applications.
Notion helps me track ongoing issues by giving me the tools and components to organize my workflow. It also helps me track my day-to-day operations and allows me to set reminders on things moving forward. Beyond this, it allows me to share my work with authorized users, or publically without additional fees. Their support has also been excellent and professional, even when the issue was clearly my own lack of knowledge or understanding.
Notion is an overall amazing tool, but the AI is the most helpful tool, as it can make my writing sound more professional and also more understandable.
The Membership and Guest Function is a bit complex to manage.
Iam using it as a general Information Base for my Gaming Startup with it i can create an easy to read wiki for the Game Design for our current project and later on also use it to help with the project Management
I like the ability to tag people and have shared notes while also the ability to have different templates
I wish there was a easier to way to organize. Maybe notion AI could do that for you? sometimes i have too many notes in personal
Cross functional visbility, project tracking, personal notes
Lo mejor de Notion es poder crear de 0 lo que tu necesites para tu día a día, es decir, puedes hacer un calendario, o una hoja para llevar las finanzas, o crear una hoja para la programación de Plataformas Digitales, así como organizar y dar rienda e imaginación!
que no me gusta? creo que por los momentos, todo me ha gustado.. sobre todo la capacidad que tiene la Inteligencia Artificial para ayudarte a crear, rellenar e inspirar
me ha ayudado a organizarme, a tener todo listo y preparado, por ejemplo, con el calendario, puedo organizar las publicaciones, y puedo compartilas con mis usuarios, clientes o amigos para así realizar una retroalimentación y sacar la mejor publicación
It syncs so efficiently between devices and platfoms. I use the AI tool frequently and have found it to be a very useful and effective way of improving productivity.
Nothing comes to mind in the first instance. Possibly the only downside is the side menu bar and tree can get cluttered but i have probably not used it enough yet to make it work more efficiently.
Notion allows me to do many things simultaneously while allowing me to keep my mind clear to focus on particular projects or tasks. In particular, the integration of AI allows me to quickly create material to speed up my work flows.
Notion is an excellent site, I can take notes wherever I want to, and the AI assistant has been a really meaningful experience to my work as a content creator and my everyday life too.
Maybe it would be really helpful if the AI could create not only text but images too, it can be an exceptional experience for the users using this function for work.
As a content creator Notion AI has helped me a lot to improve my scripts, my content strategy and even create a calendar for my publications, it is very enjoyable to work with this tool.
NOTION OFFERS YOU THE BLANK PAGE, READY TO BE FILLED EASILY - NO WORRIES ABOUT ORDERING YOUR CONTENT, AS THAT CAN EASILY HAPPEN AFTERWARDS: REORDER YOUR BLOCKS OF TEXT, YOUR PAGES, CHANGE THE NATURE OF YOUR BLOCKS, OR MAKE THEM ITEMS IN DATABASES - IT'S ABOUT THE SPEED OF CREATING CONTENT. ONCE YOU HAVE DISCOVERED REPEATING PATTERNS, USE THESE IN TEMPLATES TO HAVE YOUR CONTENT FORMED IN PREDEFINED STRUCTURES. EASILY COLLABORATE WITH TEAM MEMBERS, AND EASILY INVOLVE PEOPLE FROM OUTSIDE THROUGH SHARING ONLY THIS PAGE TO THEM.
THE NOTION WORKPLACE IS HIGHLY DYNAMIC - YOU NEED TO GET USED TO THAT. AND FURTHER TO THAT: OF COURSE YOU BUMP INTO THINGS THAT SHOULD BE DESIGNED BETTER, BUT THEN YOU ARE QUITE OFTEN SURPRISED BY HOW FAST NOTION EVOLVES AND ADDS NEW FEATURES AND BETTER ERGONOMICS.
NOTION HELPS TEAMS TO EASILY COLLABORATE THROUGH EXISTING AND NEWLY TO BE MADE CONTENT; IT OFFERS A REALM OF PREDEFINED STRUCTURES TO DO THIS. TEAM KNOWLEDGE WORK IS ALL ABOUT 'DESIGNING' INFORMATION -- THAT'S NOTION'S NATURE. As the AI assistant has been added since begin 2023, it really got some superpowers. It helps me translating, documenting, writing letters, summarizing, explaining... I even use it as a kind of coach and co-sensemaker!
Arrange to do list and all in one ......
Little Complicated, need to learn but not problem for me
Note and present my idea with a overview
The best experience I've had is with Notion's AI. There is still room for improvement, such as if I ask the AI the same thing 2 or 3 times, it continues to give me the same response as the 2nd or 3rd time. It would be helpful to have a sort of chat with NOTION AI, to ask something quickly. Notion AI is the main reason why I use Notion.
Every now and then Notion runs slow, especially when there is a lot of text. I don't like that there is no option to create tables with functions or formulas like in Excel or Google Sheets. Also, when I try to export text to PDF, I would like to be able to export only the selected text, instead of the entire page. Not being able to create or modify the export layout is frustrating to me.
Notion solves my problem of having an AI that understands what I'm talking about, since it analyzes all the text on the page, it helps me write, review and correct texts, emails, contracts, etc.
- Easy Collaboration - Single source of truth - Customizable - Fits many use cases - Notion AI saves time
New users may face a steep learning curve while using the more advanced features.
Easy collaboration Customizable templates AI saves time
It's incredible for getting the ball rolling. Sometimes I have a really hard time getting started writing with a blank page in front of me but this has been so incredibly helpful with outlines, brainstorming, etc. Even if I don't use what the AI writes, it helps me find a starting point.
I wish the integration with other notion features was a little more smooth (I know that's being worked on though) for example I wish you could use notion AI in tables, or have it finish populating a table rather than starting a whole new section or just doing bullets to insert below. I think that the AI's ability to match formatting and stuff could use some work.
It's allowed us to keep client content and project management way more organized than before when we were using google drive. Its a lot easier to navigate through to different clients, projects, docs, etc. Especially with the ability to mention/link to other pages
One of the most remarkable features of Notion's AI is its ability to understand and interpret the context of the inputted information. It can recognize various types of data, such as text, tables, images, and even code, and act accordingly. This ability allows Notion's AI to automatically organize and structure information, providing a solid foundation for highly customizable databases and project management systems.
Learning Curve and User Training: While Notion's AI aims to be intuitive, some users may find a learning curve associated with understanding and utilizing its features effectively. Improved user training resources and tutorials could help users fully leverage the AI's capabilities.
Storing and organizing knowledge effectively is crucial for individuals and teams. Notion acts as a comprehensive knowledge management tool, allowing users to create a centralized knowledge base. With features like cross-linking, tags, and powerful search functionality, Notion makes it easy to find and retrieve relevant information quickly. This improves knowledge sharing, reduces duplication of efforts, and enhances overall efficiency.
I no longer have to keep switching between chatgpt and my note taking app, with notion AI i can just use one app and pull the most out of the power of AI, i love it and find it very useful.
it become expensive when adding a lot of memebrs to your team
The traditional project management apps doesn't allow for musch flexibility to create your own workspace and adapt to your changing needs
Notion has many feature that note application want and also for team collaboration. Note application with power of AI that can help me draft, translate or fix the grammar. It's very useful.
Sometimes I'm feeling need other spreadsheet application instead of Notion. Because it's easier to use. It would be better If Notion has a actual spreadsheet template.
Helping keep notes, knowledge that I learned and AI to help about drafting emails, messages or inspire the ideas when I don't know what to start. also can check and verify the English grammar.
I like the concept of using blocks of content. It's pretty easy to add a lot of different resources to it, move them, and then use databases to organize it is very useful.
One thing is maybe how we can share a page on the web, and the access is not very easy for others not registered on notion. I had several cases where people didn't reach my content, even with all the proper settings.
It's where I keep my notes, then databases let me organize them, and AI notion allows me to rewrite my ideas and helps me share them with others. Where before, I took several days to think and review my stuff. Now I feel supercharged.
It a powefull tool, and i like that i can create all workspace with a beautifil design and work with my partners.
Recently, i have experience many bugs. Other think, There are some basic functions that so far do not implement, like voting, funtions with people propierity and more automations
Basily i can management all my activities and organize my taks and see my progress
It's really easy to organize all the information from different parts of my life in one place in an intuitive way. I like the fact that you are always updating and improving the platform to meet user demand. I am also delighted that there is no storage limit to my files. I am a loyal customer and will be for a long time haha.
The AI really needs to improve a lot, a recommendation would be to have your database connected to the internet to access all kinds of information in real time, as if it were GPT Chat. At the moment, I stopped paying the AI due to its limitations, but I would certainly access the service when the use improves
I use Notion to organize literally every area of my life, from my academic life to my personal life (like habits). It is very practical and intuitive, especially when we start to better manage all functions and filters.
Notion is a collaborative workspace that combines powerful tools such as databases, spreadsheets, wikis, calendars, notes, and more in a single platform. It allows users to create and customize their own workflows, and it is highly flexible and adaptable to different needs. Some of the features that users appreciate the most about Notion are its versatility, ease of use, and beautiful design. Notion also provides a wide range of templates and integrations that help users to streamline their work and increase their productivity. Overall, Notion is a great tool for organizing and managing information, team projects, and personal tasks. It is a versatile and powerful workspace that can adapt to different use cases and preferences.
I'm as notion user have reported disliking the software's steep learning curve, limited formatting options, occasional glitches, lack of customization options and integrations, and expensive pricing model. It's important to evaluate personal needs and preferences before committing to using Notion.
Notion AI addresses several problems for its users, including information overload, lack of personalization, inefficient communication, and data overload. It helps users organize and prioritize information, provides personalized recommendations, improves communication efficiency, and analyzes data to provide valuable insights for business decisions.
Notion is clean and focussed and has a great user interface which helps you concentrate on the job. Copy pasting text in markdown is very practical to interact with other tools. Sharing is working great as well. A game changing feature for me is the direct implementation of AI assistance into my work process.
I would like to have a bit stronger control of the AI implementation. It would be nice if I could work on segments of the test while still having the whole page as context. Better even if I could include other pages and files or databases as well.
Writing articles, working on them with AI support, sharing early work with colleagues organising my thoughts. Also to keep track and summarise meetings and other large bodies of text.
I like that notion is designed for functionality and everyday use for high productivity. This helps me as a student to stay organised and on top of many things i handle.
It can get very crowded in my notion, as i have too many things open and organising them is not always an easy process. it could be clearer if i had a filing system.
Notion AI is incredibly useful compared to competitors. i like that i does not prioritise personality or the spectacle of AI but rather offers a functional objective writing assistant, that is like a third brain really.
