Notion Reviews & Product Details
Notion is the all-in-one workspace that combines docs, wikis, and project management. Tens of thousands of teams around the world use it to collaborate, stay informed, and get more done together.
Notion is also often used as Knowledge Base of choice in Venture Capital and Personal Productivity tech stacks.
| Capabilities |
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|---|---|
| Segment |
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| Deployment | Cloud / SaaS / Web-Based, Desktop Mac, Desktop Windows, Mobile Android, Mobile iPad, Mobile iPhone, On-Premise Linux |
| Support | 24/7 (Live rep), Chat, Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support |
| Training | Documentation |
| Languages | English |
Notion Review: Is This Project Manager Right For You?
While a relatively new entry into the project management space, Notion has evolved quite quickly to meet the needs of its users. It’s a platform that is notable for its versatility, and it is a well-known option for individuals and teams who want a reliable tool to organize and manage tasks–from note-taking to in-depth project management.
But does it incorporate the best project management techniques to help you or your team get organized?
Let’s find out.
What is Notion?
Notion is a cloud-based workspace where individuals and small teams can take notes, create documents, track projects and organize and manage tasks all in one place. It’s often referred to as an “all-in-one” workspace because users can collate all of their projects onto a single platform.
Notion’s popularity among professionals and students is credited to its personalization that caters to any workflow. As a user, you’ll have the freedom to customize the layout of your workspace, while still getting helpful guidance and templates to help you get started.
Background on Notion
Founded in 2016, Notion started as a note-taking app but has evolved into a comprehensive project management tool for solopreneurs and small teams. The platform’s mission is to make it possible for people to shape the productivity tool they use every day to match their needs.
Getting Started with Notion
Every feature on Notion is designed to help users be as organized as possible.
The platform is segmented into pages that can be nested or interlinked at your convenience. As soon as you sign up, you’ll be redirected to your Welcome screen containing some tips to get started. This includes linked videos that guide you in creating your first page and setting up your to-do lists and projects.
On the left side, you’ll find a list of default pages, such as ‘Quick Note’, ‘Personal Home’, and ‘Task List’ which you can customize and add. Whenever you create a new page it will show up on the left panel. You can add personalized header images, descriptive comments, and add associated icons to your pages.
Simply click anywhere on a page to add blocks for individual pieces of content such as text, lists, media, links, and sub-pages. You can also just type “/” to bring up a menu of blocks you can add to your new page. 
How Notion Works: Key Features
Although Notion started as a note-taking app, it has become far more than that. The tool has promising features that go beyond creating to-do lists and make it a competent productivity and project management app.
Integrated User Guides
A commendable feature of Notion is that user guides are already embedded in the platform. For example, if you want to create a new document, you’ll find guides on how to get the most out of the preinstalled page.
Of course, this can be a hit or miss. Some users may be grateful for the step-by-step guides, while others may be frustrated with manually deleting pre-installed guide pages to clean up their workspace.
Customizable Pages & Templates
Notion makes it easy for you to create pages and documents in whatever style you want. Pages are like folders where you can store all information related to a particular topic. You can include a range of blocks or items on your pages such as text, toggle lists, to-do lists, images, video links, tables, boards, and maps.
Every change you make to a page or block is automatically saved in Notion. So you can always go back and view the history of a page if there’s something that you want to restore. This is pretty useful for when you make a mistake or just want to experiment with different versions of a page.
Notion is also very generous when it comes to templates. It provides users with a ton of options, whether they’re creating blog posts, articles, event schedules, or product launch plans. Fortunately, all templates are fully customizable so you can modify them to your taste without having to build from scratch. The platform also encourages users to submit their own templates so the library grows to fit a wider range of needs.
Collaborative Workspaces
Users can create different workspaces for different projects, which is useful if you need to manage multiple projects at once. Every workspace will have its own pages so all your information will remain separate and organized.
Notion allows you to invite other people to your workspace so you can collaborate in real time. The limit of guests you can have at a time depends on the plan you choose.
Integrations
As a good workspace should, Notion integrates with a wide range of popular productivity tools so you can easily share information across the platforms you use. These tools include Slack, GitHub, Zoom, Trello, Google Drive, and more.
For instance, you can make use of the Google Drive integration to quickly add and share files from your Google Drive directly to your Notion workspace.
Notion AI
Notion AI is a relatively new feature for workspaces. It’s a connected assistant powered by GPT-3 that’s developed to help boost your creativity and write content faster. Essentially, it eliminates the need to jump between your work and a separate AI-powered tool.
The feature can help you generate ideas for blog posts, social media posts, press releases, job descriptions, meeting agendas, and more. You’ll also be able to summarize pieces of content, correct spelling, and grammar, and translate text (English, Spanish, Chinese, and French).
Notion Use Cases
Solopreneurs
Individuals who are working freelance will benefit from an organizational tool like Notion. It can help with a variety of processes such as:
- Documenting and managing career goals
- Organizing projects for different clients
- Managing content creation schedules
Professional teams
Small professional teams can benefit from Notion’s features because it ensures that all team members can collaborate on the same tool for multiple purposes. These purposes include:
- Planning meetings and recording meeting notes
- Setting task lists based on priority
- Drawing up onboarding documentation for recruits
- Brainstorming internal team goals (digital suggestion box)
- Organizing a company roster
Students
Students also make great use of Notion because of its impressive note-taking and organizational capabilities. Students can easily organize their notes by class and keep track of all reading and assignments (by the due date) for each class. The best part is Notion can even allow easier collaboration for group projects since the free plan allows sharing with up to 10 guests.
What makes Notion stand out from other platforms?
Notion stands out in two major ways; it’s very customizable to support any workflow, and it brings all work together in one shared location.
Unlike many productivity tools, Notion doesn’t just focus on solving one problem, such as organization. The way Notion is designed gives users the freedom to mold their workspace in a way that works best for them. On one hand, individuals can use it to keep their notes, to-do lists, calendars, and journals in one accessible platform. Additionally, professional teams can use it to build collaborative docs, product roadmaps, and wikis for their company.
Notion Pricing
Notion has four pricing plans: Free, Plus, Business, and Enterprise.
- Personal (Free): The forever-free plan allows users to create unlimited pages and blocks with an allowance of 5MB file uploads. You can also share or collaborate on projects with a maximum of 10 guests, and receive basic page analytics, 7-day page history, and integration with other tools such as Slack or GitHub.
- Plus ($8/month per user): The Plus plan is geared towards small professional groups. On this plan, you can invite up to 100 guests for collaboration. You’ll also get unlimited file uploads and 30-day page history.
- Business ($15/month per user): This plan is for companies that use Notion to connect many teams and tools and you can invite up to 250 guests. You also get authentication features (SAML + Single Sign On), private team spaces, bulk PDF export, advanced page analytics, and 90-day page history.
- Enterprise: This subscription is targeted toward medium to large businesses and offers more advanced capabilities. You will need to contact the Notion sales team to discuss the pricing plan that fits your business’s complex needs. You can request a trial of this specific plan if you’d rather try it before making any significant investment.
Unfortunately, none of the plans come with Notion AI because it’s an optional add-on. It costs $8/month per member and is billed annually at $96. If you’d rather pay monthly, it’ll set you back $10/per month per member.
Notion’s Pros and Cons
Pros
- The customization features are better than most.
- A great solution for note-taking and creating to-do lists.
- You can use Notion to create wiki pages or simple websites with useful information about your business or products.
- Pricing is affordable for solopreneurs and small teams.
- The forever-free plan has sufficient features for solopreneurs.
- The structure of folders allows for shortcuts so you can reach your content from multiple places.
- Notion’s tutorials are comprehensive for everyone to understand and the support team is responsive and helpful.
Cons
- Although Notion’s UI is very usable, it can sometimes get cluttered once you start adding multiple projects, which can be overwhelming for newbies.
- Advanced project management features, such as reporting, time tracking, and Gantt charts are lacking.
- Managing multiple projects on Notion can become tedious.
- Security features are lacking, as basic features like two-factor authentication are not available, even for paid plans.
- Notion AI is billed separately as an add-on.
- May not be the best option for those looking for project management software for software development.
Is Notion Right For Your Organizational Needs?
Notion should be commended for its simplicity, familiarity, and affordability. If you need a straightforward entry-level solution for creating content and planning and managing projects then Notion is a great choice.
With that being said, large businesses that have complex needs may not see the platform as comprehensive enough to streamline their project management. However, Notion is a tool that keeps evolving and works hard to improve its capabilities to fit businesses of all sizes.
If you want to keep checking other project management software that may suit you better, Findstack has more helpful reviews and insights that you can take a look at. Our goal is to help you find the right tool for your needs.
É muito fácil de organizar a vida inteira e armazenar informações. Consigo organizar minhas finanças e manter repositório de informações.
As funções ainda são um pouco limitadas.
Estou organizando todas as áreas da minha vida. Organizando minhas tarefas, anotações e planejamento. Além de unir tudo num só lugar.
the fact that you can publish great text with great u/X and awesome AI features
nothing, its a great tool for teamwork and collaboration
coordinate all our content as a knowledge management tool. it enables version interaction
Choosing Notion as the main platform for many of my projects was my absolutely best decision - it has really simplified our work in so many ways, every time I open it I feel lucky to use it!
Probably the only thing I'm not so happy about - not having started to use Notion earlier!
We use Notion to keep all the projects' detail in one place, manage them and also we use the AI tool everyday - it has really changed the way we work and the speed of our work too!
I like the ability to upload documents to the site. This is especially helpful when I need a summary statement of my work or someone else's.
I dislike the price. Maybe 5 dollars would be a better option. Or some sort of student or government discount.
Notion helps summarize long papers I have written into concise and well formulated blurbs
I love the AI i use it daily for everything i donat work or at home, it helped me develop a game by myself and also make research easier. Also the Price is low compared to some other AI !
I wish i could have something to lock a page with a password so only if i use this password i Can access it. I would be a great addition for more private pages! :)
It helps me get more creative, and i Can explore things that i Never knew before. Also it make Internet research easier i only have thé answer for what i asked !
Notions helps me to outline my writing gather research in a plethora of topics. Notion also help me to organize my deadlines as well as organize things like my workout routine and meal plan.
I dislike that I can't move images like I would be able to in google docs or slides. The images all need to be in a certain place in the notion page and makes my notes look a bit disorganized.
Notion allows me to keep track of all my notes as well as any tasks that I need to get done. Notion AI also helps to make me more productive by using the "continue writing" feature which allows me to not lose focus of what I am doing.
We can create everything we want, easily!
Nothing, I'm probably not yet using all possibilities
To be able to find everything at the same place / It replaces a few previous tool
Notion.so is an incredibly versatile and user-friendly tool for organizing and collaborating on projects. The platform allows for seamless integration of various types of content, including text, images, videos, and more. Additionally, creating custom templates and databases is incredibly useful for streamlining workflows and keeping track of important information.
Sometimes have experienced performance issues when working with massive databases or complex pages. One active limitation for Iranian users working with Notion is that due to economic sanctions, some features of the platform may not be available.
The notion is to solve the problem of information overload and disorganization in project management by providing a versatile platform for organizing and collaborating on projects. This allows me to streamline workflows, keep track of important information, and collaborate more effectively with team members. Additionally, creating custom templates and databases makes standardizing and automating specific processes easier, saving time and reducing errors.
I love its versatile character, I can handle everything exactly how I want and need it.
I would like to have a fully functional API, the current one is a little restricted
I can have all my organization stuff, knowledge, Data etc. kept in one Place. I can connect and separate as I need it without the need having separate tools
basic functions, creativity, linked databases, views, ai. honestly everything. i literally use it for everything,
sometimes the interface is clunky or you get someone's template that sucks...would love to see an automatic way to clean up workspace w ai. quick capture not so hot. tags and comments for to dos showing up in master task tracker.
keeping organized. crm. team projects. internal wiki. blog posts. workspace. personal life mgmt.
It's pratical, easy to use. Mutiple functions. Fast. You can write easily emails in another language. You can improve your write and in this way it's more cool to learn.
Sometimes the "improve text" do not correspont to the original intention in the text. They change the sens of the sentence.
As have a lot of tools you can easily adapt to your needs, your personal organisation and the way that you adapt the best.
I love how intuitive it is when it comes to improving the writing of scientific texts
There is nothing in particular that I don't like, I think the app is great in everything
It is helping me a lot with my academic writing
The flexibility and ability to fully customize the template based on a broad ranges of ready-to-use templates.
Export to Word/GDoc can be cumbersome sometimes.
The efficiency and automation of recurring tasks.
Notion is easy to understand, easy to use, and we have models on which we can base our own ideas or simply use them. There are regular updates with useful new features such as AI integration.
The number of models is limited, which can sometimes be restrictive. Very often, the editing tools don't appear, I can't bold or highlight, forcing me to close Notion and reopen it.
Notion is a platform on which I can manage all my business and personal activities, I can switch very quickly and it saves me precious time.
The best experience I've had is with Notion's AI. There is still room for improvement, such as if I ask the AI the same thing 2 or 3 times, it continues to give me the same response as the 2nd or 3rd time. It would be helpful to have a sort of chat with NOTION AI, to ask something quickly. Notion AI is the main reason why I use Notion.
Every now and then Notion runs slow, especially when there is a lot of text. I don't like that there is no option to create tables with functions or formulas like in Excel or Google Sheets. Also, when I try to export text to PDF, I would like to be able to export only the selected text, instead of the entire page. Not being able to create or modify the export layout is frustrating to me.
Notion solves my problem of having an AI that understands what I'm talking about, since it analyzes all the text on the page, it helps me write, review and correct texts, emails, contracts, etc.
Arrange to do list and all in one ......
Little Complicated, need to learn but not problem for me
Note and present my idea with a overview
It a powefull tool, and i like that i can create all workspace with a beautifil design and work with my partners.
Recently, i have experience many bugs. Other think, There are some basic functions that so far do not implement, like voting, funtions with people propierity and more automations
Basily i can management all my activities and organize my taks and see my progress
Notion has many feature that note application want and also for team collaboration. Note application with power of AI that can help me draft, translate or fix the grammar. It's very useful.
Sometimes I'm feeling need other spreadsheet application instead of Notion. Because it's easier to use. It would be better If Notion has a actual spreadsheet template.
Helping keep notes, knowledge that I learned and AI to help about drafting emails, messages or inspire the ideas when I don't know what to start. also can check and verify the English grammar.
I no longer have to keep switching between chatgpt and my note taking app, with notion AI i can just use one app and pull the most out of the power of AI, i love it and find it very useful.
it become expensive when adding a lot of memebrs to your team
The traditional project management apps doesn't allow for musch flexibility to create your own workspace and adapt to your changing needs
One of the most remarkable features of Notion's AI is its ability to understand and interpret the context of the inputted information. It can recognize various types of data, such as text, tables, images, and even code, and act accordingly. This ability allows Notion's AI to automatically organize and structure information, providing a solid foundation for highly customizable databases and project management systems.
Learning Curve and User Training: While Notion's AI aims to be intuitive, some users may find a learning curve associated with understanding and utilizing its features effectively. Improved user training resources and tutorials could help users fully leverage the AI's capabilities.
Storing and organizing knowledge effectively is crucial for individuals and teams. Notion acts as a comprehensive knowledge management tool, allowing users to create a centralized knowledge base. With features like cross-linking, tags, and powerful search functionality, Notion makes it easy to find and retrieve relevant information quickly. This improves knowledge sharing, reduces duplication of efforts, and enhances overall efficiency.
