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Airtable
Flexible Database for Teams
4.6
(2,219)
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Airtable Reviews & Product Details

Airtable Overview
What is Airtable?

Airtable is a powerful visual project management platform that synergizes data, workflows, and execution teams on a unified dashboard. Streamlining work streams, the platform provides a synced and up-to-date information database that can be accessed by all stakeholders across different departments. Customization is at the heart of Airtable, allowing teams to create personalized apps and a tailored interface allowing easy access to relevant information and giving clear sightlines to the next steps. While customization is a key benefit, it also offers ready-to-use and pre-loaded industry-agnostic templates while extensive integrations and expandability make it scalable and agile.

Company Formagrid, Inc.
Year founded 2012
Company size 201-500 employees
Headquarters San Francisco, California, United States
Social Media
Managed by:
Axel Grubba
Founder
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Airtable Product Details
Capabilities
API
Segment
Small Business
Mid Market
Enterprise
Deployment Cloud / SaaS / Web-Based, Mobile Android, Mobile iPad, Mobile iPhone
Support 24/7 (Live rep), Chat, Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support
Training Documentation
Languages English
Airtable Features
Agile Methodologies Support
Budget Management
Calendar Integration
Client Portal
Collaboration Tools
Customizable Dashboards
Dependency Tracking
Document Management
File Sharing
Gantt Charts
Integration with Third-Party Apps
Issue Tracking
Kanban Boards
Milestone Tracking
Mobile Access
Notifications and Alerts
Portfolio Management
Progress Tracking
Project Planning
Project Templates
Real-Time Updates
Reporting and Analytics
Resource Management
Risk Management
Role-Based Access Control
Sprints Management
Task Management
Team Communication
Time Tracking
Workflow Automation
Airtable Media
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Airtable Screenshots
Airtable Expert Review

Workflow management is a critical part of any job. It’s what keeps a project moving, and a team motivated to see it through. But, how do you support effective workflow management?

You start with understanding better what tools, platforms, and software are out there that can support your team’s ability to effectively manage workflow and collaborate within their teams and beyond.

To that end, we’ve identified Airtable as a strong market leader in workflow management software. So, let’s dive into Airtable’s features, capabilities, and price points to help you better understand your options.

Airtable homepage

What Is Airtable?

Airtable is a workflow management application with highly customizable database management tools used predominantly for collaborative project management.

The focus on having accessible, easy-to-use software to help with project management is increasing, and Airtable is a top choice. It features a familiar spreadsheet interface, but unlike traditional spreadsheet software that only records data, Airtable can also help you organize, sync, and manage your data and customize exactly how you need it.

For example, let’s say you’re using Airtable to manage vendor management workflow for an event. This would entail designing the database to include fields for:

  • Vendors’ contact details
  • Links to their websites
  • Inputting key information, such as lead times, product availabilities, and prices
  • Uploading order confirmations
  • Uploading invoices
  • Important notes and comments about the vendor

The option to invite collaborators to this database is also critical so individual users can easily update data in real-time. Having all these features in a single platform means users can clearly follow the progression of a particular project and keep everyone in the team up-to-date on their tasks and next steps.

How Much is Airtable

Airtable’s interface is very flexible and is ideal for numerous industries. While it has been marketed to larger corporations, most users who have had hands-on experience with the platform say that it is just as useful for smaller businesses.

This is reflected in Airtable’s pricing, which follows a monthly subscription model. This subscription cost increases depending on the number of features and ‘seats’ you choose to purchase, making it highly scalable depending on your organization’s needs.

Airtable’s features are grouped into four levels, and the price per seat rises accordingly. A breakdown of each level can be found below:

Free

  • Designed for very small teams or individuals
  • Up to 5 editors and unlimited ‘read-only’ users
  • 1200 records per base
  • 2GB of attachments

Plus

$10 per seat – Billed annually

$12 per seat – Billed monthly

  • For small to medium-sized organizations
  • Eliminates information silos within a team by connecting applications
  • More advanced collaboration features
  • 5,000 records per base
  • 5GB of attachments

Pro

$20 per seat – Billed annually

$24 per seat – Billed monthly

  • For medium to large organizations who need to streamline and collaborate on top-priority data
  • More advanced features
  • 50,000 records per base
  • 20 GB of attachments

Enterprise

  • Price is customized to your organization’s needs
  • Enterprise-wide admin panel
  • For organizations who need a scalable product to keep up with workloads
  • Unlimited workspaces per organization
  • 250,000 records per base
  • 1,000 GB of attachments
Airtable Pricing

How Airtable Works

Airtable was built to be as customizable as possible, giving users the ability to display their data in a way that meets their specific needs—whether that means a simple presentation or a more complex one.

Getting started is simple.

You start with an empty Airtable, which is essentially your ‘base.’ From here, you just fill it with your data. You can either use a template and bring in data from another source or construct a database from scratch. Whatever the case, you can leverage Airtable’s features to tailor the platform to meet your needs. For example, you can use the Interface Design feature to visually present data in a way that makes the most sense to you and your team.

Familiarizing and understanding all of Airtable’s features and capabilities may require some effort, but the payoff is worth it. Taking the time to learn the platform will ensure users have full control over their data and workflow management.

Features

Access to Airtable’s numerous features will depend on your subscription and, subsequently, the scalability of your projects. However, all subscription options should include:

  • Unlimited bases
  • Sync integrations
  • The ability to add attachments
  • Revision and snapshot history reporting
  • Field and editing permissions
  • Extension add-ons (e.g., data visualization or reporting extensions)

Airtable also provides:

Customizable Views

With a click of a button, this feature gives users the flexibility to switch between different data views. Users can view project timelines via the Timeline View, and easily switch to managing team tasks on the collaborative Kanban View. Other viewing options are also available ensuring that you can customize your viewing experience so you can maximize the platform.

The Timeline View

Airtable Timeline View

The Kanban View

Airtable Kanban View

Automations

Airtable Automations lets users streamline their work processes and boost team efficiency by providing customization options for notifications and creating multi-step workflows. The feature is helpful in terms of tracking project timelines and helping eliminate manual, repetitive tasks. Additionally, it can also minimize the risk of user error.

Syncing

Airtable’s ability to synchronize data means users have a central repository of information that is updated in real-time across all users and departments. It’s a useful tool that promotes seamless collaboration and data integrations, allowing everyone to enjoy a comprehensive understanding of project status or workflows at the speed of need.

Reporting

To enhance your project’s reporting capabilities, Airtable’s powerful reporting tools and extensions let users create highly customized reports that visualize your data in a simple understandable way. You can choose from a variety of charts, graphs, and tables to ensure that information is presented in a way that is easy to understand.

Airtable sample report

Integrations

Airtable offers robust integration that lets you connect the platform to a wide range of software; ensuring that all the project management tools that you use operate seamlessly. Airtable’s integrations mean multiple applications can be streamlined to automatically sync data, share information between different platforms, and automate tasks so workflows can be further improved.

Airtable integrations

Templates

Airtable’s templates can be used to effectively organize every aspect of your project’s workflows. Their pre-designed databases can be used as a great starting point for your projects. Conveniently, Airtable templates are also organized into several categories and industries, which helps you save time and effort from creating a new one from scratch. As always, these pre-populated grids are highly customizable.

Airtable templates

Airtable Pros and Cons

Pros

  • Facilitates easy collaboration between teams with company-wide visibility of plans, calendars, and workflows.
  • Both Google and non-Google users can take advantage of all the features and integrations to support workflow management and collaboration
  • Highly customizable bases and effective reporting features

Cons

  • The platform’s user interface can be complicated for beginners
  • Requires a significant learning curve

Airtable Alternatives

A great way to decide whether Airtable is the right software for you is to compare it to other options in the workflow management space.

Eliminate the hassle of comparing options by choosing from your top choices below. With the ability to review features and relevant information in one place, you can utilize our comprehensive product reviews to gather the necessary data you need to make well-informed decisions.

ClickUp

An all-in-one project management application, Clickup is designed to be used across any industry. From solo users to larger organizations, Clickup focuses on task management to help teams streamline their workflow.

ClickUp offers numerous workflow features and data views, including a built-in Table View to ensure your team always has access to a condensed, actionable snapshot of your projects.

Notion

Designed for smaller teams or individuals, Notion is an all-in-one SaaS note-taking app and database for streamlined project management. Some features include:

  • A web clipper so you can easily save images and sites
  • A real-time messenger feature
  • Allows for category and page hierarchy organization

Hive

With a focus on automation tools, Hive aims to simplify overly complicated work processes through email and task automation. Boasting a user-friendly dashboard, Hive aims to help teams of all sizes automate time-consuming work tasks to give time back to a project’s creation and growth.

A Final Findstack Opinion

Overall, Airtable is a highly comprehensive and customizable workflow management application.

Airtable’s app offers flexibility by allowing you to switch views and integrate reporting extensions, ensuring your data is suitable for various applications. Additionally, its extensive list of integrations enables you to consolidate all your preferred tools and their data in one convenient location.

It’s important to keep in mind, however, that these features are only useful for those willing to take the time to learn them. Airtable’s interface can be quite overwhelming for new users so our advice is to scale to higher subscription packages only after you’ve taken the time to learn the app’s features and familiarize yourself with them.

Disclaimer
Our research is curated from diverse authoritative sources and meant to offer general advice. We don’t guarantee that our suggestions will work best for each use-case, so consider your unique needs when choosing products and services. Feel free to share your feedback.
Last updated: July 12, 2024
Airtable Logo
2,219 Airtable Reviews
4.6 out of 5
Mid Market (51-1000 emp.)
Dec 12, 2022
 Source
Overall Rating:
5.0
MR
Muhammad R.
Senior Group Head
Share
"Handling chores any way we see fit"
What do you like best about Airtable?

Compared to other database systems I've used, Airtable is (for the most part) quite forgiving when working with data. The intricacy of supports while remaining logical and extremely fast impresses me.

What do you dislike about Airtable?

Certain decisions made by API are odd. The main drawback is that you have to use the actual column name when referencing a column instead of using an internal ID, which is particularly error-prone for large teams. The ability to quickly search for a record using a field value is also lacking.

What problems is Airtable solving and how is that benefiting you?

As an alternative to SalesForce as our CRM, we adopted AirTable. It was simpler to adapt fields for our particular applications and the interface was friendlier overall.

Small Business (50 or fewer emp.)
Dec 09, 2022
 Source
Overall Rating:
5.0
Jennifer G. H. avatar
Jennifer G. H.
Copywriter And Content Specialist
Share
"An Amazing Project Tracker"
What do you like best about Airtable?

Airtable is a great way to organize your tasks and projects and keep track of what has been completed and what still needs to be done.

What do you dislike about Airtable?

If you sort the table it affects everyone so you have to set up a unique view and switch back and forth between them. Also the boxes are small so if there is a lot of text in one you have to double click it to expand the field.

What problems is Airtable solving and how is that benefiting you?

Airtable helps me communicate with my managers to show how much of a project has been completed so far. I can also leave notes if I have any issues completing something.

Small Business (50 or fewer emp.)
Dec 08, 2022
 Source
Overall Rating:
5.0
Jess P. avatar
Jess P.
Design, Communications & Marketing
Share
"Airtable is such a great resource"
What do you like best about Airtable?

Airtable is easy to use and great to customise however you would like to.

What do you dislike about Airtable?

It was a little bit tricky to use in the beginning but after a little learning curve it became much easier.

What problems is Airtable solving and how is that benefiting you?

It helped me to create a list of different types of content that our team can refer to.

Small Business (50 or fewer emp.)
Dec 06, 2022
 Source
Overall Rating:
5.0
JW
Jack W.
Freelancer
Share
"Best Simple Database and First Step with No-Code Tools"
What do you like best about Airtable?

Airtable is useful when you need more than a simple spreadsheet. It acts as a database with entries, values, and relationships. Built in sort/filter tools help find the information I need.

What do you dislike about Airtable?

The mobile app is not very useful. The design on desktop and mobile is too rigid. I would love to see Airtable act as a real website backend with an API generation tool.

What problems is Airtable solving and how is that benefiting you?

I need to organize information like a list of places with details like address/phone, categories, and connected people (from another table). Works great as a CRM or task manager too.

Mid Market (51-1000 emp.)
Dec 02, 2022
 Source
Overall Rating:
5.0
Evan L. avatar
Evan L.
Escrow Assistant
Share
"Airtable is a versatile, powerful tool"
What do you like best about Airtable?

There's so much you can do with Airtable. At the most basic level, it's a database, but has such a variety of ways you can organize and view data.

What do you dislike about Airtable?

I don't think Airtable is great about explaining itself. I had to figure out much of its functionality just by playing with it and experimenting.

What problems is Airtable solving and how is that benefiting you?

With Airtable, we were able to move off of a clunky, hard-to-organize or update Google Sheet. Using Airtable instead has allowed us to not only track our files, but actually work with data to understand how we are functioning and where we could improve.

Small Business (50 or fewer emp.)
Nov 29, 2022
 Source
Overall Rating:
5.0
BD
Brittany D.
Webmaster
Share
"Outstanding No-Code database"
What do you like best about Airtable?

I love that Airtable integrates with so many different apps. It has been a game changer for our business organization and website creation with Softr. Automations are super helpful and shave so much time off tasks that we were doing by hand.

What do you dislike about Airtable?

I dislike that the Airtable branding can't be removed from interfaces and emails sent by Airtable. The interface design is not very good either, with not many customization options. We could be utilizing Airtable for more if it wasn't for that.

What problems is Airtable solving and how is that benefiting you?

Airtable keeps all of our data in one place to be used with other integrations. Having so much control over how our data is viewed and what fields are utilized makes Airtable limitless for what we need. We are able to send automated emails to our customers throughout each critical step of their service. Without Airtable, we would not have been able to build a dynamic website that our customers and employees can use. It has dramatically impacted our ability to create a much better experience for everyone involved.

Small Business (50 or fewer emp.)
Nov 29, 2022
 Source
Overall Rating:
5.0
CS
Carla S.
Director Of Finance And Operations
Share
"I love AirTable. AirTable has made our team's work easier; from tracking hiring and social media."
What do you like best about Airtable?

Being an "Excel" on steroids! The capability of tracking different things, not just text, on a single database is very useful!

What do you dislike about Airtable?

Some of the calculations are not easy to make.

What problems is Airtable solving and how is that benefiting you?

It has changed our hiring format. Before, we had multiple sheets and attachments on drives. AirTable makes it easier to have it all in the same place.

Small Business (50 or fewer emp.)
Nov 28, 2022
 Source
Overall Rating:
5.0
Stacey B. avatar
Stacey B.
Digital Media Consultant
Share
"Airtable is a game changer!"
What do you like best about Airtable?

I love how flexible and powerful Airtable is with the unlimited ways it can be used for both personal and business. I use it for everything in my business and recommend it to everyone.

What do you dislike about Airtable?

For beginners or first-timers, the learning curve can be a bit steep, but once you get it - there's absolutely no going back and you'll want to use it for everything!

What problems is Airtable solving and how is that benefiting you?

I have eliminated the need for accounting software and have automated 95% of my accounting. I use it for clients to track their entire business including a fully automated KPI dashboard that automatically pulls and sends a report every Monday on key metrics. I set up one of my clients who is using it as an inventory tracker for their art gallery. It's a brilliant CRM as well.

Small Business (50 or fewer emp.)
Nov 27, 2022
 Source
Overall Rating:
5.0
Christopher C. avatar
Christopher C.
Chief Executive Officer
Share
"Swiss army knife of record keeping. So much better than a spreadsheet"
What do you like best about Airtable?

I love how easy it is to set up a base to build and organize your records. The app makes it easy to capture info on the go. It's like having a custom app built for your exact needs.

What do you dislike about Airtable?

Airtable does a great job of taking a robust feature set and presenting it via a simple interface. Still, some parts of the UI can be a little tricky (like navigating views).

What problems is Airtable solving and how is that benefiting you?

I use Airtable as a CRM and to organize my hobbies (wine collection, nature sites, reading list, etc).

Mid Market (51-1000 emp.)
Nov 26, 2022
 Source
Overall Rating:
5.0
Nia S. avatar
Nia S.
Media Planner
Share
"A significant improvement for our project management, it is really good"
What do you like best about Airtable?

I like Airtable and all that we can do through its use; visually, it is attractive and is relatively quite easy to learn and use; on the other hand, in terms of functionalities, it is excellent for tracking projects on any timeline (past, current and incoming), monitoring who is working on projects at any time you want, adding details to project statuses, setting deadlines for accomplishing activities and much more. Airtable has many capabilities to exploit once users become accustomed to using the tool; it has proven to be a handy resource within our organization.

What do you dislike about Airtable?

The charting application is very little customizable, and the automation is still a bit clunky; taking those two details out, I have no complaints about this product.

What problems is Airtable solving and how is that benefiting you?

Airtable is a daily use tool within my organization due to the versatility, power and functionalities that enhance the management of our projects. Since using it, we have noticed a better workflow and better organization, planning and management of our projects; moreover, it is possible to track the progress of projects in real-time and make edits or add details to projects on the fly, which is something we had not enjoyed with other management tools used previously. It is a relief to have such a valuable tool like Airtable.

Mid Market (51-1000 emp.)
Nov 24, 2022
 Source
Overall Rating:
5.0
Lars S. avatar
Lars S.
Team Lead
Share
"Managing tasks in any way we want to"
What do you like best about Airtable?

We are able to customize pretty much everything, which allows us to do things the way that best fits our workflows. And with the automations, we're able to save a ton of time and integrate our task management with the other tools we use.

What do you dislike about Airtable?

It took us a long time to really make use of the more advanced features like calculated fields and automations in general, so we didn't get the full value from day 1. But once we did start exploring these things, we've only gotten more and more value out of using it.

What problems is Airtable solving and how is that benefiting you?

We use Airtable for task management for the different teams in our Marketing department. And with the ability to have multiple tables with different settings, we can make sure that each team can use it the way that best fits them. Also, by being able to link records and use automations to connect it across, we're able to link tasks together across teams within the tool. Lastly, we've found the forms feature extremely helpful when we get tasks from other teams in the company. All they have to do is fill out a few fields and we will automatically get the tasks created and assigned properly in the tool we use, so we don't have to handle multiple task management tools or processes.

Small Business (50 or fewer emp.)
Nov 23, 2022
 Source
Overall Rating:
5.0
Ansley P. avatar
Ansley P.
Social Media And Email Strategist, Copywriter
Share
"The best organizational tool"
What do you like best about Airtable?

Airtable is beautiful and functional. I love the new Interface software and use it to show clients my work in an easy-to-understand way.

What do you dislike about Airtable?

It can be difficult to start using Airtable — but it's overall very easy, once you get the hang of it.

What problems is Airtable solving and how is that benefiting you?

Airtable allows me to create less decks, and instead put information into a more accessible, easier-to-manipulate platform. I can't say enough good things.

Mid Market (51-1000 emp.)
Nov 22, 2022
 Source
Overall Rating:
5.0
PJ
Philipe J.
Coo
Share
"Airtable Review"
What do you like best about Airtable?

The easiest way to build processes you need without having to code. Also like the ability to have all the employees seeing the same data in different ways

What do you dislike about Airtable?

Some automation controls and the lack of chart management like in excel for instance.

What problems is Airtable solving and how is that benefiting you?

I basically run my company area in airtable, managing bugs, product roadmap, CRM and cancel requests.

Small Business (50 or fewer emp.)
Nov 22, 2022
 Source
Overall Rating:
5.0
Maxime P. avatar
Maxime P.
Advisor
Share
"Amazing Experience"
What do you like best about Airtable?

Views and automations are amazing. Filters and group by features also

What do you dislike about Airtable?

no connection between the databases, no possibilities to hide empty fields on galery views like notion

What problems is Airtable solving and how is that benefiting you?

data centralization, which allows to save a lot of time

Small Business (50 or fewer emp.)
Nov 22, 2022
 Source
Overall Rating:
5.0
YekSoon L. avatar
Yek Soon L.
Chief Operating Officer
Share
"Airtable jump-start our venture operations from zero to one in the first 100 days"
What do you like best about Airtable?

We like how Airtable has templates that allow us to jump-start our venture operations. For example, Investor Deal Flow and investor Portfolio Companies are used initially.

What do you dislike about Airtable?

I would prefer that the views in Airtable be more flexible. For example, in Gird View, I can't have the row height automatically increase based on the amount of data entered.

What problems is Airtable solving and how is that benefiting you?

Airtable allows us to hit the ground in managing our operations without external help. We can customise the templates or bases as our needs grow. 3 things are crucial in managing our venture operations. Apart from email services, the team rely on Airtable to track and manage our deal flow and portfolio.

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