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Airtable logo
Airtable
Flexible Database for Teams
4.6
(2,219)
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Airtable Reviews & Product Details

Airtable Overview
What is Airtable?

Airtable is a powerful visual project management platform that synergizes data, workflows, and execution teams on a unified dashboard. Streamlining work streams, the platform provides a synced and up-to-date information database that can be accessed by all stakeholders across different departments. Customization is at the heart of Airtable, allowing teams to create personalized apps and a tailored interface allowing easy access to relevant information and giving clear sightlines to the next steps. While customization is a key benefit, it also offers ready-to-use and pre-loaded industry-agnostic templates while extensive integrations and expandability make it scalable and agile.

Company Formagrid, Inc.
Year founded 2012
Company size 201-500 employees
Headquarters San Francisco, California, United States
Social Media
Managed by:
Axel Grubba
Founder
Airtable Categories on Findstack
Airtable Product Details
Capabilities
API
Segment
Small Business
Mid Market
Enterprise
Deployment Cloud / SaaS / Web-Based, Mobile Android, Mobile iPad, Mobile iPhone
Support 24/7 (Live rep), Chat, Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support
Training Documentation
Languages English
Airtable Features
Agile Methodologies Support
Budget Management
Calendar Integration
Client Portal
Collaboration Tools
Customizable Dashboards
Dependency Tracking
Document Management
File Sharing
Gantt Charts
Integration with Third-Party Apps
Issue Tracking
Kanban Boards
Milestone Tracking
Mobile Access
Notifications and Alerts
Portfolio Management
Progress Tracking
Project Planning
Project Templates
Real-Time Updates
Reporting and Analytics
Resource Management
Risk Management
Role-Based Access Control
Sprints Management
Task Management
Team Communication
Time Tracking
Workflow Automation
Airtable Media
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Airtable Screenshots
Airtable Expert Review

Workflow management is a critical part of any job. It’s what keeps a project moving, and a team motivated to see it through. But, how do you support effective workflow management?

You start with understanding better what tools, platforms, and software are out there that can support your team’s ability to effectively manage workflow and collaborate within their teams and beyond.

To that end, we’ve identified Airtable as a strong market leader in workflow management software. So, let’s dive into Airtable’s features, capabilities, and price points to help you better understand your options.

Airtable homepage

What Is Airtable?

Airtable is a workflow management application with highly customizable database management tools used predominantly for collaborative project management.

The focus on having accessible, easy-to-use software to help with project management is increasing, and Airtable is a top choice. It features a familiar spreadsheet interface, but unlike traditional spreadsheet software that only records data, Airtable can also help you organize, sync, and manage your data and customize exactly how you need it.

For example, let’s say you’re using Airtable to manage vendor management workflow for an event. This would entail designing the database to include fields for:

  • Vendors’ contact details
  • Links to their websites
  • Inputting key information, such as lead times, product availabilities, and prices
  • Uploading order confirmations
  • Uploading invoices
  • Important notes and comments about the vendor

The option to invite collaborators to this database is also critical so individual users can easily update data in real-time. Having all these features in a single platform means users can clearly follow the progression of a particular project and keep everyone in the team up-to-date on their tasks and next steps.

How Much is Airtable

Airtable’s interface is very flexible and is ideal for numerous industries. While it has been marketed to larger corporations, most users who have had hands-on experience with the platform say that it is just as useful for smaller businesses.

This is reflected in Airtable’s pricing, which follows a monthly subscription model. This subscription cost increases depending on the number of features and ‘seats’ you choose to purchase, making it highly scalable depending on your organization’s needs.

Airtable’s features are grouped into four levels, and the price per seat rises accordingly. A breakdown of each level can be found below:

Free

  • Designed for very small teams or individuals
  • Up to 5 editors and unlimited ‘read-only’ users
  • 1200 records per base
  • 2GB of attachments

Plus

$10 per seat – Billed annually

$12 per seat – Billed monthly

  • For small to medium-sized organizations
  • Eliminates information silos within a team by connecting applications
  • More advanced collaboration features
  • 5,000 records per base
  • 5GB of attachments

Pro

$20 per seat – Billed annually

$24 per seat – Billed monthly

  • For medium to large organizations who need to streamline and collaborate on top-priority data
  • More advanced features
  • 50,000 records per base
  • 20 GB of attachments

Enterprise

  • Price is customized to your organization’s needs
  • Enterprise-wide admin panel
  • For organizations who need a scalable product to keep up with workloads
  • Unlimited workspaces per organization
  • 250,000 records per base
  • 1,000 GB of attachments
Airtable Pricing

How Airtable Works

Airtable was built to be as customizable as possible, giving users the ability to display their data in a way that meets their specific needs—whether that means a simple presentation or a more complex one.

Getting started is simple.

You start with an empty Airtable, which is essentially your ‘base.’ From here, you just fill it with your data. You can either use a template and bring in data from another source or construct a database from scratch. Whatever the case, you can leverage Airtable’s features to tailor the platform to meet your needs. For example, you can use the Interface Design feature to visually present data in a way that makes the most sense to you and your team.

Familiarizing and understanding all of Airtable’s features and capabilities may require some effort, but the payoff is worth it. Taking the time to learn the platform will ensure users have full control over their data and workflow management.

Features

Access to Airtable’s numerous features will depend on your subscription and, subsequently, the scalability of your projects. However, all subscription options should include:

  • Unlimited bases
  • Sync integrations
  • The ability to add attachments
  • Revision and snapshot history reporting
  • Field and editing permissions
  • Extension add-ons (e.g., data visualization or reporting extensions)

Airtable also provides:

Customizable Views

With a click of a button, this feature gives users the flexibility to switch between different data views. Users can view project timelines via the Timeline View, and easily switch to managing team tasks on the collaborative Kanban View. Other viewing options are also available ensuring that you can customize your viewing experience so you can maximize the platform.

The Timeline View

Airtable Timeline View

The Kanban View

Airtable Kanban View

Automations

Airtable Automations lets users streamline their work processes and boost team efficiency by providing customization options for notifications and creating multi-step workflows. The feature is helpful in terms of tracking project timelines and helping eliminate manual, repetitive tasks. Additionally, it can also minimize the risk of user error.

Syncing

Airtable’s ability to synchronize data means users have a central repository of information that is updated in real-time across all users and departments. It’s a useful tool that promotes seamless collaboration and data integrations, allowing everyone to enjoy a comprehensive understanding of project status or workflows at the speed of need.

Reporting

To enhance your project’s reporting capabilities, Airtable’s powerful reporting tools and extensions let users create highly customized reports that visualize your data in a simple understandable way. You can choose from a variety of charts, graphs, and tables to ensure that information is presented in a way that is easy to understand.

Airtable sample report

Integrations

Airtable offers robust integration that lets you connect the platform to a wide range of software; ensuring that all the project management tools that you use operate seamlessly. Airtable’s integrations mean multiple applications can be streamlined to automatically sync data, share information between different platforms, and automate tasks so workflows can be further improved.

Airtable integrations

Templates

Airtable’s templates can be used to effectively organize every aspect of your project’s workflows. Their pre-designed databases can be used as a great starting point for your projects. Conveniently, Airtable templates are also organized into several categories and industries, which helps you save time and effort from creating a new one from scratch. As always, these pre-populated grids are highly customizable.

Airtable templates

Airtable Pros and Cons

Pros

  • Facilitates easy collaboration between teams with company-wide visibility of plans, calendars, and workflows.
  • Both Google and non-Google users can take advantage of all the features and integrations to support workflow management and collaboration
  • Highly customizable bases and effective reporting features

Cons

  • The platform’s user interface can be complicated for beginners
  • Requires a significant learning curve

Airtable Alternatives

A great way to decide whether Airtable is the right software for you is to compare it to other options in the workflow management space.

Eliminate the hassle of comparing options by choosing from your top choices below. With the ability to review features and relevant information in one place, you can utilize our comprehensive product reviews to gather the necessary data you need to make well-informed decisions.

ClickUp

An all-in-one project management application, Clickup is designed to be used across any industry. From solo users to larger organizations, Clickup focuses on task management to help teams streamline their workflow.

ClickUp offers numerous workflow features and data views, including a built-in Table View to ensure your team always has access to a condensed, actionable snapshot of your projects.

Notion

Designed for smaller teams or individuals, Notion is an all-in-one SaaS note-taking app and database for streamlined project management. Some features include:

  • A web clipper so you can easily save images and sites
  • A real-time messenger feature
  • Allows for category and page hierarchy organization

Hive

With a focus on automation tools, Hive aims to simplify overly complicated work processes through email and task automation. Boasting a user-friendly dashboard, Hive aims to help teams of all sizes automate time-consuming work tasks to give time back to a project’s creation and growth.

A Final Findstack Opinion

Overall, Airtable is a highly comprehensive and customizable workflow management application.

Airtable’s app offers flexibility by allowing you to switch views and integrate reporting extensions, ensuring your data is suitable for various applications. Additionally, its extensive list of integrations enables you to consolidate all your preferred tools and their data in one convenient location.

It’s important to keep in mind, however, that these features are only useful for those willing to take the time to learn them. Airtable’s interface can be quite overwhelming for new users so our advice is to scale to higher subscription packages only after you’ve taken the time to learn the app’s features and familiarize yourself with them.

Disclaimer
Our research is curated from diverse authoritative sources and meant to offer general advice. We don’t guarantee that our suggestions will work best for each use-case, so consider your unique needs when choosing products and services. Feel free to share your feedback.
Last updated: June 14, 2024
Airtable logo
2,219 Airtable Reviews
4.6 out of 5
Mid Market (51-1000 emp.)
Feb 07, 2024
 Source
Overall Rating:
5.0
BG
Ben G.
Head Of Commercial (Origination) Project Development
Share
"Flexible, and brilliant"
What do you like best about Airtable?

It's ability to manage complexity plus simplicity. Very easy to use in a basic way, plus lots of connections to build out for different use cases. We use it for pipeline management and due diligence.

What do you dislike about Airtable?

Each row is a bit too inter dependant to each other. The interfaces are good build still quite basic Vs powerbi or other platforms.

What problems is Airtable solving and how is that benefiting you?

Managing a big pipeline and moving away from Excel

Enterprise (> 1000 emp.)
Feb 01, 2024
 Source
Overall Rating:
5.0
CR
Charlie R.
General Manager Of Facilities Use
Share
"The database that is easy and extendable."
What do you like best about Airtable?

Airtable is so easy that you'll have your database up in no time. Then you can make different views to share with anyone! I'm starting to love Interface Builder too.

What do you dislike about Airtable?

Making calculated field content permanent requires scripting. Using a button to initiate the script is a good workaround. If Airtable had a field type that would take a calculated field as input and use the output just once, that would be helpful.

What problems is Airtable solving and how is that benefiting you?

Our data is managed in a system that was developed ten years ago. Using an Airtable extension, Data Fetcher, we can automatically import a JSON file from that old system. Airtable allows us to present the information how we want it to appear. We are also able to add additional custom information. Then I share different Airtable views with each of our schools.

Small Business (50 or fewer emp.)
Jan 23, 2024
 Source
Overall Rating:
5.0
RR
Rebecca R.
Vp Of Client Relations
Share
"My favorite software we use"
What do you like best about Airtable?

Airtable is visually appealing with strong integrations. We use it everyday and share content with clients easily.

What do you dislike about Airtable?

Honestly, just the price for a full team to utilize.

What problems is Airtable solving and how is that benefiting you?

Airtable allows us to track invoicing and create and share content with a simplified approval and revision process.

Small Business (50 or fewer emp.)
Dec 28, 2023
 Source
Overall Rating:
5.0
AG
Abraham G.
Projects & Traffic Manager
Share
"Flexible, User-friendly way to collaborate, manage and organize data via customizable tables"
What do you like best about Airtable?

I like this outstanding database and cloud collaboration platform. Its easy-to-implement, got lots of wonderful features good for project management, coordination, teamwork and delivery. Have found it integrates well with productivity tools like Asana and Slack. Which greatly simplifies workflow. Looks like a solution we will be using frequently for sure.

What do you dislike about Airtable?

At first was a challenge to get about it. Steep learning curve and all. But user support has always been there to guide us. So no real complaints. It's good enough.

What problems is Airtable solving and how is that benefiting you?

Basically it solves the challenge of task and project management, collaboration and coordination, teamwork and workflow management for us. Through connection platforms that simplify processes, streamline operations.

Small Business (50 or fewer emp.)
Dec 25, 2023
 Source
Overall Rating:
5.0
AK
Abraham K.
Business Officer Supervisor
Share
"Am Happy client when using Airtable"
What do you like best about Airtable?

Airtable is easy to use and has all the functionality or excel and a database. We use it for many different things . Onboarding staffs right through to actual end user software we provide.

What do you dislike about Airtable?

It's not really designed for mass scale/ real time solutions. Overall it's a great tool with limits.

What problems is Airtable solving and how is that benefiting you?

Best but i need sometimes to learn more about it

Small Business (50 or fewer emp.)
Dec 24, 2023
 Source
Overall Rating:
5.0
Manish S. avatar
Manish S.
Growth Marketer
Share
"All in One Interface"
What do you like best about Airtable?

It is highly customizable and easy to use. I use it as a form, CRM, and task manager and it's damn easy to implement and track the output. It supports integration with all the major business tools with helpful resources and good support.

What do you dislike about Airtable?

As far as disliking, I am quite satisfied with Airtable and found nothing to disappoint with.

What problems is Airtable solving and how is that benefiting you?

It helps me manage the internal database along with tracking tasks efficiently. Sometimes it also works as a data source on our website.

Small Business (50 or fewer emp.)
Dec 20, 2023
 Source
Overall Rating:
5.0
PD
Peter D.
Software Technician
Share
"Peter has great experience for Airtable since 2020"
What do you like best about Airtable?

The ability to transform to the database to an app Customizable, alot of templates to choose and increases productivity in our workload Airtable experience is very user-friendly interface and navigation is easy

What do you dislike about Airtable?

The platform has limitations and restrictions

What problems is Airtable solving and how is that benefiting you?

User interface is so clean

Small Business (50 or fewer emp.)
Dec 19, 2023
 Source
Overall Rating:
5.0
PH
Patrick H.
Regulatory Complaint Report Software
Share
"Best Featured Project Management Platform"
What do you like best about Airtable?

Airtable has many futures to meet our services. The features are well presented and designed making it easier to operate. Airtable is mach flexible, shifting place to place thus saves time.

What do you dislike about Airtable?

In use for two years, we have not yet discovered any dislike, Airtable has been a platform to have for our Project Management.

What problems is Airtable solving and how is that benefiting you?

Airtable has made it easy to manage our project and task.

Mid Market (51-1000 emp.)
Dec 15, 2023
 Source
Overall Rating:
5.0
SG
Samuel G.
Managing Director
Share
"Great database for all purpose"
What do you like best about Airtable?

Customizable, alot of templates to choose and increase productivity in our workload. It has great features ie document management, database and data workflow. User-friendly interface

What do you dislike about Airtable?

for me i have great experience since last year cause it has been serving me better

What problems is Airtable solving and how is that benefiting you?

I love how user interface is clean

Small Business (50 or fewer emp.)
Nov 30, 2023
 Source
Overall Rating:
5.0
LA
Luís A.
Founder
Share
"Amazing"
What do you like best about Airtable?

Much better than Excel, very graphic and colorfull.

What do you dislike about Airtable?

Nothing, it as lots of features and is easy to integrate and implement.

What problems is Airtable solving and how is that benefiting you?

Is helping me organize and view my inventory in multiple ways.

Mid Market (51-1000 emp.)
Nov 30, 2023
 Source
Overall Rating:
5.0
BZ
Bryan Z.
Founder
Share
"All in one!"
What do you like best about Airtable?

Air table is a great tool to follow up on my projects. Creating noneditable views for my customers avoids many questions, since they can see all changes in real time.

What do you dislike about Airtable?

I have been using AirTable for a year and as of now, I have nothing negative to say about it. The longer you use it the most indispensable it becomes for your business.

What problems is Airtable solving and how is that benefiting you?

It has been a year since Im using Airtable and it helps in several ways, the most notable thing about air table in my business is the way it helps to organize and manage data. The AirTable is very versatile since you can create customs tables with fields. The charts are also very useful for data analysis.

Mid Market (51-1000 emp.)
Nov 29, 2023
 Source
Overall Rating:
5.0
AS
Akash S.
Team Leader
Share
"Project Management Platform for Team"
What do you like best about Airtable?

It assist me to manage my project and I monitoring every single detail, as keeping track of different work at a time in a list. I really like filter feature. Very easy to use interface and ease of integration. I almost daily use to keep my work on track.

What do you dislike about Airtable?

Pricing is a factor for disliking, There are lots of modification capabilities are in limited.

What problems is Airtable solving and how is that benefiting you?

I choose airtable because it offers me lots of organizing choices that allow me to keep track of my every single project on my fingers. I've been able to centralize my data, strealime projects management and team collaboration.

Mid Market (51-1000 emp.)
Nov 23, 2023
 Source
Overall Rating:
5.0
Rupesh K. avatar
Rupesh K.
Sr. Executive Digital Marketing
Share
"Best Tool for data evaluation and optimization"
What do you like best about Airtable?

In this we can have view of different ways for the same data

What do you dislike about Airtable?

Best tool which does not have any dislike

What problems is Airtable solving and how is that benefiting you?

We were using roadmap for our marketing team data in google sheet but now we are using this and it is good

Mid Market (51-1000 emp.)
Nov 21, 2023
 Source
Overall Rating:
5.0
RB
Ryan B.
Founder
Share
"Airtable review"
What do you like best about Airtable?

Allows teams to collaborate and manage project workflows

What do you dislike about Airtable?

Can be a little overwhelming when you first start using it. It's only as good as your or your team make it

What problems is Airtable solving and how is that benefiting you?

Allows colleagues from different teams to collaborate across workflows

Small Business (50 or fewer emp.)
Nov 15, 2023
 Source
Overall Rating:
5.0
KS
Kat S.
Founder/Owner/Ceo
Share
"Airtable is flexible and useful to track and manage a wide variety of business information"
What do you like best about Airtable?

I love Airtable's flexibility. It's easy to learn to use for basic database construction and as an information hub, yet capable of complex relationships.

What do you dislike about Airtable?

I still struggle at times with Airtable assuming I understand certain jargon or how it names or refers to things.

What problems is Airtable solving and how is that benefiting you?

Airtable is helping me and my team keep a lot of info and links organized and handy to copy/paste or just click to access a URL.

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