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Airtable logo
Airtable
Flexible Database for Teams
4.6
(2,219)
by Formagrid, Inc.
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Airtable Reviews & Product Details

Airtable Overview
What is Airtable?

Airtable is a powerful visual project management platform that synergizes data, workflows, and execution teams on a unified dashboard. Streamlining work streams, the platform provides a synced and up-to-date information database that can be accessed by all stakeholders across different departments. Customization is at the heart of Airtable, allowing teams to create personalized apps and a tailored interface allowing easy access to relevant information and giving clear sightlines to the next steps. While customization is a key benefit, it also offers ready-to-use and pre-loaded industry-agnostic templates while extensive integrations and expandability make it scalable and agile.

Company Formagrid, Inc.
Year founded 2012
Company size 201-500 employees
Headquarters San Francisco, California, United States
Social Media
Airtable Categories on Findstack
Airtable Product Details
Capabilities
API
Segment
Small Business
Mid Market
Enterprise
Deployment Cloud / SaaS / Web-Based, Mobile Android, Mobile iPad, Mobile iPhone
Support 24/7 (Live rep), Chat, Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support
Training Documentation
Languages English
Airtable Features
Templates
Creation & Assignment
To-Do Lists
Due Dates
Task Prioritization
Drag & Drop
Planning
Views
Project Map
Calendar View
Dashboards
Airtable Media
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Airtable 1
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Airtable Screenshots
Airtable Expert Review

Workflow management is a critical part of any job. It’s what keeps a project moving, and a team motivated to see it through. But, how do you support effective workflow management?

You start with understanding better what tools, platforms, and software are out there that can support your team’s ability to effectively manage workflow and collaborate within their teams and beyond.

To that end, we’ve identified Airtable as a strong market leader in workflow management software. So, let’s dive into Airtable’s features, capabilities, and price points to help you better understand your options.

Airtable homepage

What Is Airtable?

Airtable is a workflow management application with highly customizable database management tools used predominantly for collaborative project management.

The focus on having accessible, easy-to-use software to help with project management is increasing, and Airtable is a top choice. It features a familiar spreadsheet interface, but unlike traditional spreadsheet software that only records data, Airtable can also help you organize, sync, and manage your data and customize exactly how you need it.

For example, let’s say you’re using Airtable to manage vendor management workflow for an event. This would entail designing the database to include fields for:

  • Vendors’ contact details
  • Links to their websites
  • Inputting key information, such as lead times, product availabilities, and prices
  • Uploading order confirmations
  • Uploading invoices
  • Important notes and comments about the vendor

The option to invite collaborators to this database is also critical so individual users can easily update data in real-time. Having all these features in a single platform means users can clearly follow the progression of a particular project and keep everyone in the team up-to-date on their tasks and next steps.

How Much is Airtable

Airtable’s interface is very flexible and is ideal for numerous industries. While it has been marketed to larger corporations, most users who have had hands-on experience with the platform say that it is just as useful for smaller businesses.

This is reflected in Airtable’s pricing, which follows a monthly subscription model. This subscription cost increases depending on the number of features and ‘seats’ you choose to purchase, making it highly scalable depending on your organization’s needs.

Airtable’s features are grouped into four levels, and the price per seat rises accordingly. A breakdown of each level can be found below:

Free

  • Designed for very small teams or individuals
  • Up to 5 editors and unlimited ‘read-only’ users
  • 1200 records per base
  • 2GB of attachments

Plus

$10 per seat – Billed annually

$12 per seat – Billed monthly

  • For small to medium-sized organizations
  • Eliminates information silos within a team by connecting applications
  • More advanced collaboration features
  • 5,000 records per base
  • 5GB of attachments

Pro

$20 per seat – Billed annually

$24 per seat – Billed monthly

  • For medium to large organizations who need to streamline and collaborate on top-priority data
  • More advanced features
  • 50,000 records per base
  • 20 GB of attachments

Enterprise

  • Price is customized to your organization’s needs
  • Enterprise-wide admin panel
  • For organizations who need a scalable product to keep up with workloads
  • Unlimited workspaces per organization
  • 250,000 records per base
  • 1,000 GB of attachments
Airtable Pricing

How Airtable Works

Airtable was built to be as customizable as possible, giving users the ability to display their data in a way that meets their specific needs—whether that means a simple presentation or a more complex one.

Getting started is simple.

You start with an empty Airtable, which is essentially your ‘base.’ From here, you just fill it with your data. You can either use a template and bring in data from another source or construct a database from scratch. Whatever the case, you can leverage Airtable’s features to tailor the platform to meet your needs. For example, you can use the Interface Design feature to visually present data in a way that makes the most sense to you and your team.

Familiarizing and understanding all of Airtable’s features and capabilities may require some effort, but the payoff is worth it. Taking the time to learn the platform will ensure users have full control over their data and workflow management.

Features

Access to Airtable’s numerous features will depend on your subscription and, subsequently, the scalability of your projects. However, all subscription options should include:

  • Unlimited bases
  • Sync integrations
  • The ability to add attachments
  • Revision and snapshot history reporting
  • Field and editing permissions
  • Extension add-ons (e.g., data visualization or reporting extensions)

Airtable also provides:

Customizable Views

With a click of a button, this feature gives users the flexibility to switch between different data views. Users can view project timelines via the Timeline View, and easily switch to managing team tasks on the collaborative Kanban View. Other viewing options are also available ensuring that you can customize your viewing experience so you can maximize the platform.

The Timeline View

Airtable Timeline View

The Kanban View

Airtable Kanban View

Automations

Airtable Automations lets users streamline their work processes and boost team efficiency by providing customization options for notifications and creating multi-step workflows. The feature is helpful in terms of tracking project timelines and helping eliminate manual, repetitive tasks. Additionally, it can also minimize the risk of user error.

Syncing

Airtable’s ability to synchronize data means users have a central repository of information that is updated in real-time across all users and departments. It’s a useful tool that promotes seamless collaboration and data integrations, allowing everyone to enjoy a comprehensive understanding of project status or workflows at the speed of need.

Reporting

To enhance your project’s reporting capabilities, Airtable’s powerful reporting tools and extensions let users create highly customized reports that visualize your data in a simple understandable way. You can choose from a variety of charts, graphs, and tables to ensure that information is presented in a way that is easy to understand.

Airtable sample report

Integrations

Airtable offers robust integration that lets you connect the platform to a wide range of software; ensuring that all the project management tools that you use operate seamlessly. Airtable’s integrations mean multiple applications can be streamlined to automatically sync data, share information between different platforms, and automate tasks so workflows can be further improved.

Airtable integrations

Templates

Airtable’s templates can be used to effectively organize every aspect of your project’s workflows. Their pre-designed databases can be used as a great starting point for your projects. Conveniently, Airtable templates are also organized into several categories and industries, which helps you save time and effort from creating a new one from scratch. As always, these pre-populated grids are highly customizable.

Airtable templates

Airtable Pros and Cons

Pros

  • Facilitates easy collaboration between teams with company-wide visibility of plans, calendars, and workflows.
  • Both Google and non-Google users can take advantage of all the features and integrations to support workflow management and collaboration
  • Highly customizable bases and effective reporting features

Cons

  • The platform’s user interface can be complicated for beginners
  • Requires a significant learning curve

Airtable Alternatives

A great way to decide whether Airtable is the right software for you is to compare it to other options in the workflow management space.

Eliminate the hassle of comparing options by choosing from your top choices below. With the ability to review features and relevant information in one place, you can utilize our comprehensive product reviews to gather the necessary data you need to make well-informed decisions.

ClickUp

An all-in-one project management application, Clickup is designed to be used across any industry. From solo users to larger organizations, Clickup focuses on task management to help teams streamline their workflow.

ClickUp offers numerous workflow features and data views, including a built-in Table View to ensure your team always has access to a condensed, actionable snapshot of your projects.

Notion

Designed for smaller teams or individuals, Notion is an all-in-one SaaS note-taking app and database for streamlined project management. Some features include:

  • A web clipper so you can easily save images and sites
  • A real-time messenger feature
  • Allows for category and page hierarchy organization

Hive

With a focus on automation tools, Hive aims to simplify overly complicated work processes through email and task automation. Boasting a user-friendly dashboard, Hive aims to help teams of all sizes automate time-consuming work tasks to give time back to a project’s creation and growth.

A Final Findstack Opinion

Overall, Airtable is a highly comprehensive and customizable workflow management application.

Airtable’s app offers flexibility by allowing you to switch views and integrate reporting extensions, ensuring your data is suitable for various applications. Additionally, its extensive list of integrations enables you to consolidate all your preferred tools and their data in one convenient location.

It’s important to keep in mind, however, that these features are only useful for those willing to take the time to learn them. Airtable’s interface can be quite overwhelming for new users so our advice is to scale to higher subscription packages only after you’ve taken the time to learn the app’s features and familiarize yourself with them.

Disclaimer
Our research is curated from diverse authoritative sources and meant to offer general advice. We don’t guarantee that our suggestions will work best for each use-case, so consider your unique needs when choosing products and services. Feel free to share your feedback.
Last updated: May 25, 2024
Airtable logo
2,219 Airtable Reviews
4.6 out of 5
Small Business (50 or fewer emp.)
May 15, 2023
 Source
Overall Rating:
5.0
AB
Alexa B.
Director, Enterprise Operations
Share
"Airtable is a Robust Tool and a Total Game Changer for My Team"
What do you like best about Airtable?

Airtable is flexible and has integrations with just about any tool/API you can think of. I'm not being facetious when I say my team has been able to build every workflow we've envisioned and then some.

What do you dislike about Airtable?

Barrier to entry is pretty high. My entire team uses Airtable daily now but when we started adoption there was a lot of hesitation/confusion/anxiety over how much there was to learn.

What problems is Airtable solving and how is that benefiting you?

Airtable is solving many manual touchpoints for my team that works exclusively with creating and delivering content at high volumes. We've saved a ton of time and found ways to implement automated QA and pass/fail checks that have also increased the happiness of our clients.

Small Business (50 or fewer emp.)
Apr 13, 2023
 Source
Overall Rating:
5.0
TJ
Teresa J.
Business Operations Coordinator
Share
"The Best Data Organizer"
What do you like best about Airtable?

It streamlines workflows so efficiently. We use Airtable to keep track of our financial requests. We have had fewer errors than ever before.

What do you dislike about Airtable?

Can do a better job at calculations, it would be nice to have excel-type capabilities.

What problems is Airtable solving and how is that benefiting you?

Streamlining and keeping track of tasks in the office.

Enterprise (> 1000 emp.)
Mar 31, 2023
 Source
Overall Rating:
5.0
LF
Luis F.
Share
"Great way to sync the information across the Team!"
What do you like best about Airtable?

Versatility and flexibility, so it makes easy to organize and manage the team's information in a customizable way. Spreadsheets and databases of any type of data. Also used for individuals project because it's a very powerful tool!

What do you dislike about Airtable?

Sometimes there is a limitation in the way the tool sorts and filters some options. Also, with large amounts of data, along with a lack of detailed control access on some scenarios for Team collaboration.

What problems is Airtable solving and how is that benefiting you?

It helps in the better form of organization and data manage, also, it's easy to track Team projects and tasks, define who will perform specific workflows and also develop a collaborative way of work with other team members!

Small Business (50 or fewer emp.)
Mar 31, 2023
 Source
Overall Rating:
5.0
Vu L. avatar
Vu L.
Ota Sale Consultant
Share
"Best for sme, easy setup and deploying"
What do you like best about Airtable?

Airtable is an exceptional tool for small and medium-sized enterprises looking to store and manage their databases. With its intuitive user interface and powerful features, Airtable makes it easy to organize your data and gain valuable insights into your business operations. One of the standout features of Airtable is its flexibility. Users can customize their databases to fit their specific needs, whether they're tracking sales data, managing inventory, or organizing client information. Airtable's templates also provide a great starting point for businesses that may not know where to begin with their data management. Airtable's collaboration tools are also top-notch. Multiple users can work on the same database simultaneously, making it easy to share information and collaborate on projects. Plus, Airtable's commenting and notification system keeps everyone in the loop and ensures that nothing falls through the cracks. Another great feature of Airtable is its ability to integrate with other apps and tools. From project management software to marketing automation tools, Airtable can be connected to just about anything, making it an even more powerful tool for businesses. Overall, Airtable is a game-changer for SMEs looking to streamline their database management processes. With its flexibility, collaboration tools, and integrations, it's no wonder why so many businesses are turning to Airtable for their data management needs. Highly recommended!

What do you dislike about Airtable?

Nothing much. I was able to fulfill all my need.

What problems is Airtable solving and how is that benefiting you?

I need a better version of Excel with cloud access, easy filtering and mapping.

Small Business (50 or fewer emp.)
Mar 28, 2023
 Source
Overall Rating:
5.0
José B. avatar
José B.
Consultor De Sostenibilidad
Share
"LA MEJOR SOLUCIÓN PARA AUTOMATIZAR TUS PROCESOS DE VENTAS"
What do you like best about Airtable?

La facilidad de poder integrarse con otras plataformas y la función de tener su propio formulario

What do you dislike about Airtable?

de momento no tengo nada negativo que comentar

What problems is Airtable solving and how is that benefiting you?

la automatización de procesos como creación de una base de dato rellenado directamnete desde un formulario

Small Business (50 or fewer emp.)
Mar 16, 2023
 Source
Overall Rating:
5.0
Catherine G. avatar
Catherine G.
Manager, Web Experience | Marketing & Brand Management Office
Share
"Fun way to visualize and customize large sets of data"
What do you like best about Airtable?

The many ways you can customize views and sort the data is extremely helpful, I use this for a variety of work-related spreadsheets, my personal budget and regular expenses, my mortgage and home ownership info, and travel info!

What do you dislike about Airtable?

Having to sign up to see a view can be frustrating for users, especially if they don't use the tool for anything other than the spreadsheet someone shared with them.

What problems is Airtable solving and how is that benefiting you?

Organzing large sets of data or links out to shared documents, I use this to organize all of the user-testing reports, findings, dates launched and project owners in Airtable. Adding custom scripts is also super helpful for budget and finance related spreadsheets

Small Business (50 or fewer emp.)
Feb 28, 2023
 Source
Overall Rating:
5.0
Macie M. avatar
Macie M.
Content Marketing Coordinator At Cca Global Partners
Share
"Great for Content Calendars and Team Organization"
What do you like best about Airtable?

Airtable makes it easy for my team to know what projects they're assigned, when they're due, and the details of the project that they need to know. Airtable allows you to get specific too in terms of SEO, with their dropdowns for SEO Status, Target Keywords, and MSV.

What do you dislike about Airtable?

There isn't anything I currently dislike about Airtable. I think it has all of the features I need to manage my content for my team effortlessly. I don't think there's much to complain about.

What problems is Airtable solving and how is that benefiting you?

Airtable allows my team and I to know what projects we're assigned, when they're due, and the details of the project effortlessly. It makes it easy to manage tasks and projects.

Small Business (50 or fewer emp.)
Feb 16, 2023
 Source
Overall Rating:
5.0
Ahmed T. avatar
Ahmed T.
Senior Graphic Designer
Share
"It's good enough to handle work"
What do you like best about Airtable?

Making my work easier and handle my portfolio and it was qualified to make example for work

What do you dislike about Airtable?

All good but need more tutorial and short reels about new functions

What problems is Airtable solving and how is that benefiting you?

Making tasks management and it was good for handle work

Small Business (50 or fewer emp.)
Feb 10, 2023
 Source
Overall Rating:
5.0
KP
Kevin P.
Collaborator
Share
"Life-saver"
What do you like best about Airtable?

Flexibility is the main reason why we use Airtable. Their interface is simple yet strikingly powerful. We are able to store information and run complex automation in the same platform. It's a huge time saver and a real lifesaver.

What do you dislike about Airtable?

Prices are aligned with competitors, but they should consider further discounts for small teams. Overrall, I wouldn't say I dislike anything about Airtable.

What problems is Airtable solving and how is that benefiting you?

Storing, automation, invoices.

Enterprise (> 1000 emp.)
Jan 16, 2023
 Source
Overall Rating:
5.0
Justin R. avatar
Justin R.
Senior Application Developer
Share
"Airtable Review"
What do you like best about Airtable?

Airtable is easy to use and it's a user-friendly I like that it has great customer support and many features inside

What do you dislike about Airtable?

I have no dislike about it since it works best for me

What problems is Airtable solving and how is that benefiting you?

Tasks Management

Small Business (50 or fewer emp.)
Dec 27, 2022
 Source
Overall Rating:
5.0
Corinne A. avatar
Corinne A.
Development Manager
Share
"Airtable is a visually appealing way to stay organized"
What do you like best about Airtable?

Airtable is so visually appealing. I find that I'm more likely to check my Airtables and stay on top of my projects and deadlines simply because it's enjoyable to look at and use. It's fantastic for us at our small nonprofit, especially because the free version has a lot of functionality. We are able to do a lot just with the free version. The templates are also really helpful for getting started and finding new ways to use it. In my last role, we occasionally used it to set up forms, too, which was very helpful. It's one of those platforms that have so much functionality that I'm sure I'm not even using some of the best parts of it!

What do you dislike about Airtable?

I wish there were an easier way to integrate Airtable with my other work platforms. It seems like there is a way to do it, but it requires a level of knowledge and skill that I simply don't have. I am okay with technology but pretty much stick with the user-friendly features, of which there are plenty. I do wish they had a non-profit discount because it's really hard to spend money on software like this at a non-profit where every penny is pinched. Honestly, though, I just don't have a lot of complaints!

What problems is Airtable solving and how is that benefiting you?

Airtable has helped me stay organized with bigger, longer term projects. I can map out all of the components of a campaign with deadlines for each task, and I can assign tasks to teammates. I've been able to stay on track much more easily. It's also been super helpful as a collaboration tool. I can tag my teammates on tasks and use the "share view" to share with board members and others who only need viewing privileges. And this is all with the free version. I'm sure the premium version is even better!

Enterprise (> 1000 emp.)
Dec 25, 2022
 Source
Overall Rating:
5.0
SS
Supriya S.
Assistant Officer
Share
"All What we need is Airtable, I just love using it"
What do you like best about Airtable?

Easy to use,flexible Filters and groups features Automation Good learning curves

What do you dislike about Airtable?

I have no dislike about it since it works best for me

What problems is Airtable solving and how is that benefiting you?

All database can be solved with airtable

Small Business (50 or fewer emp.)
Dec 23, 2022
 Source
Overall Rating:
5.0
MH
Marianne H.
Founder
Share
"Versatile tools for entrepreneurs"
What do you like best about Airtable?

I love how easy it is to create linked records. I organize so many thoughts and ideas with Airtable. I've used it for business, YouTube channel planning, and product ideas for online retail.

What do you dislike about Airtable?

So far, so good. I haven't really found anything that doesn't work as it should, both on desktop and mobile. They just announced new features coming in 2022 so I'm expecting even more versatility.

What problems is Airtable solving and how is that benefiting you?

As a multipreneur I'm often gathering ideas for different future projects. You can compartmentalize your ideas as much or as little as you want. It's easy to switch bases and add an idea quickly from my phone. Perfect when you are on the go.

Enterprise (> 1000 emp.)
Dec 22, 2022
 Source
Overall Rating:
5.0
DP
Dan P.
Chief Executive Officer
Share
"Airtable Review 2022"
What do you like best about Airtable?

Easy to use, has a lot of features and data types being supported. You can do almost anythinh you want. Automation.

What do you dislike about Airtable?

For more than 2yrs i haven't experienced any dislikes about it since it offers our services.

What problems is Airtable solving and how is that benefiting you?

Tracking orders and keeping me updated to the status of the business.

Small Business (50 or fewer emp.)
Dec 16, 2022
 Source
Overall Rating:
5.0
SM
Sophie M.
Consultant
Share
"My new tool to manage data (wedding event, shopping ideas, health reimbursment...)"
What do you like best about Airtable?

easy to use, many options available. replace spreadsheet and complexe filtering. nicely design

What do you dislike about Airtable?

usage of formula can be complexe, and some of them are missing for my usage.

What problems is Airtable solving and how is that benefiting you?

Managing events is quite complexe. With airtable I could list all attendees, follow their participation, discuss with the supplier the number of attendees for each activity. Using customized view is much more better than using combinaison of filters in spreadsheet. Airtable provides different designs to view you data. Just what I need

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