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Airtable logo
Airtable
Flexible Database for Teams
4.6
(2,219)
by Formagrid, Inc.
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Airtable Reviews & Product Details

Airtable Overview
What is Airtable?

Airtable is a powerful visual project management platform that synergizes data, workflows, and execution teams on a unified dashboard. Streamlining work streams, the platform provides a synced and up-to-date information database that can be accessed by all stakeholders across different departments. Customization is at the heart of Airtable, allowing teams to create personalized apps and a tailored interface allowing easy access to relevant information and giving clear sightlines to the next steps. While customization is a key benefit, it also offers ready-to-use and pre-loaded industry-agnostic templates while extensive integrations and expandability make it scalable and agile.

Company Formagrid, Inc.
Year founded 2012
Company size 201-500 employees
Headquarters San Francisco, California, United States
Social Media
Airtable Categories on Findstack
Airtable Product Details
Capabilities
API
Segment
Small Business
Mid Market
Enterprise
Deployment Cloud / SaaS / Web-Based, Mobile Android, Mobile iPad, Mobile iPhone
Support 24/7 (Live rep), Chat, Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support
Training Documentation
Languages English
Airtable Features
Templates
Creation & Assignment
To-Do Lists
Due Dates
Task Prioritization
Drag & Drop
Planning
Views
Project Map
Calendar View
Dashboards
Airtable Media
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Airtable 1
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Airtable Screenshots
Airtable Expert Review

Workflow management is a critical part of any job. It’s what keeps a project moving, and a team motivated to see it through. But, how do you support effective workflow management?

You start with understanding better what tools, platforms, and software are out there that can support your team’s ability to effectively manage workflow and collaborate within their teams and beyond.

To that end, we’ve identified Airtable as a strong market leader in workflow management software. So, let’s dive into Airtable’s features, capabilities, and price points to help you better understand your options.

Airtable homepage

What Is Airtable?

Airtable is a workflow management application with highly customizable database management tools used predominantly for collaborative project management.

The focus on having accessible, easy-to-use software to help with project management is increasing, and Airtable is a top choice. It features a familiar spreadsheet interface, but unlike traditional spreadsheet software that only records data, Airtable can also help you organize, sync, and manage your data and customize exactly how you need it.

For example, let’s say you’re using Airtable to manage vendor management workflow for an event. This would entail designing the database to include fields for:

  • Vendors’ contact details
  • Links to their websites
  • Inputting key information, such as lead times, product availabilities, and prices
  • Uploading order confirmations
  • Uploading invoices
  • Important notes and comments about the vendor

The option to invite collaborators to this database is also critical so individual users can easily update data in real-time. Having all these features in a single platform means users can clearly follow the progression of a particular project and keep everyone in the team up-to-date on their tasks and next steps.

How Much is Airtable

Airtable’s interface is very flexible and is ideal for numerous industries. While it has been marketed to larger corporations, most users who have had hands-on experience with the platform say that it is just as useful for smaller businesses.

This is reflected in Airtable’s pricing, which follows a monthly subscription model. This subscription cost increases depending on the number of features and ‘seats’ you choose to purchase, making it highly scalable depending on your organization’s needs.

Airtable’s features are grouped into four levels, and the price per seat rises accordingly. A breakdown of each level can be found below:

Free

  • Designed for very small teams or individuals
  • Up to 5 editors and unlimited ‘read-only’ users
  • 1200 records per base
  • 2GB of attachments

Plus

$10 per seat – Billed annually

$12 per seat – Billed monthly

  • For small to medium-sized organizations
  • Eliminates information silos within a team by connecting applications
  • More advanced collaboration features
  • 5,000 records per base
  • 5GB of attachments

Pro

$20 per seat – Billed annually

$24 per seat – Billed monthly

  • For medium to large organizations who need to streamline and collaborate on top-priority data
  • More advanced features
  • 50,000 records per base
  • 20 GB of attachments

Enterprise

  • Price is customized to your organization’s needs
  • Enterprise-wide admin panel
  • For organizations who need a scalable product to keep up with workloads
  • Unlimited workspaces per organization
  • 250,000 records per base
  • 1,000 GB of attachments
Airtable Pricing

How Airtable Works

Airtable was built to be as customizable as possible, giving users the ability to display their data in a way that meets their specific needs—whether that means a simple presentation or a more complex one.

Getting started is simple.

You start with an empty Airtable, which is essentially your ‘base.’ From here, you just fill it with your data. You can either use a template and bring in data from another source or construct a database from scratch. Whatever the case, you can leverage Airtable’s features to tailor the platform to meet your needs. For example, you can use the Interface Design feature to visually present data in a way that makes the most sense to you and your team.

Familiarizing and understanding all of Airtable’s features and capabilities may require some effort, but the payoff is worth it. Taking the time to learn the platform will ensure users have full control over their data and workflow management.

Features

Access to Airtable’s numerous features will depend on your subscription and, subsequently, the scalability of your projects. However, all subscription options should include:

  • Unlimited bases
  • Sync integrations
  • The ability to add attachments
  • Revision and snapshot history reporting
  • Field and editing permissions
  • Extension add-ons (e.g., data visualization or reporting extensions)

Airtable also provides:

Customizable Views

With a click of a button, this feature gives users the flexibility to switch between different data views. Users can view project timelines via the Timeline View, and easily switch to managing team tasks on the collaborative Kanban View. Other viewing options are also available ensuring that you can customize your viewing experience so you can maximize the platform.

The Timeline View

Airtable Timeline View

The Kanban View

Airtable Kanban View

Automations

Airtable Automations lets users streamline their work processes and boost team efficiency by providing customization options for notifications and creating multi-step workflows. The feature is helpful in terms of tracking project timelines and helping eliminate manual, repetitive tasks. Additionally, it can also minimize the risk of user error.

Syncing

Airtable’s ability to synchronize data means users have a central repository of information that is updated in real-time across all users and departments. It’s a useful tool that promotes seamless collaboration and data integrations, allowing everyone to enjoy a comprehensive understanding of project status or workflows at the speed of need.

Reporting

To enhance your project’s reporting capabilities, Airtable’s powerful reporting tools and extensions let users create highly customized reports that visualize your data in a simple understandable way. You can choose from a variety of charts, graphs, and tables to ensure that information is presented in a way that is easy to understand.

Airtable sample report

Integrations

Airtable offers robust integration that lets you connect the platform to a wide range of software; ensuring that all the project management tools that you use operate seamlessly. Airtable’s integrations mean multiple applications can be streamlined to automatically sync data, share information between different platforms, and automate tasks so workflows can be further improved.

Airtable integrations

Templates

Airtable’s templates can be used to effectively organize every aspect of your project’s workflows. Their pre-designed databases can be used as a great starting point for your projects. Conveniently, Airtable templates are also organized into several categories and industries, which helps you save time and effort from creating a new one from scratch. As always, these pre-populated grids are highly customizable.

Airtable templates

Airtable Pros and Cons

Pros

  • Facilitates easy collaboration between teams with company-wide visibility of plans, calendars, and workflows.
  • Both Google and non-Google users can take advantage of all the features and integrations to support workflow management and collaboration
  • Highly customizable bases and effective reporting features

Cons

  • The platform’s user interface can be complicated for beginners
  • Requires a significant learning curve

Airtable Alternatives

A great way to decide whether Airtable is the right software for you is to compare it to other options in the workflow management space.

Eliminate the hassle of comparing options by choosing from your top choices below. With the ability to review features and relevant information in one place, you can utilize our comprehensive product reviews to gather the necessary data you need to make well-informed decisions.

ClickUp

An all-in-one project management application, Clickup is designed to be used across any industry. From solo users to larger organizations, Clickup focuses on task management to help teams streamline their workflow.

ClickUp offers numerous workflow features and data views, including a built-in Table View to ensure your team always has access to a condensed, actionable snapshot of your projects.

Notion

Designed for smaller teams or individuals, Notion is an all-in-one SaaS note-taking app and database for streamlined project management. Some features include:

  • A web clipper so you can easily save images and sites
  • A real-time messenger feature
  • Allows for category and page hierarchy organization

Hive

With a focus on automation tools, Hive aims to simplify overly complicated work processes through email and task automation. Boasting a user-friendly dashboard, Hive aims to help teams of all sizes automate time-consuming work tasks to give time back to a project’s creation and growth.

A Final Findstack Opinion

Overall, Airtable is a highly comprehensive and customizable workflow management application.

Airtable’s app offers flexibility by allowing you to switch views and integrate reporting extensions, ensuring your data is suitable for various applications. Additionally, its extensive list of integrations enables you to consolidate all your preferred tools and their data in one convenient location.

It’s important to keep in mind, however, that these features are only useful for those willing to take the time to learn them. Airtable’s interface can be quite overwhelming for new users so our advice is to scale to higher subscription packages only after you’ve taken the time to learn the app’s features and familiarize yourself with them.

Disclaimer
Our research is curated from diverse authoritative sources and meant to offer general advice. We don’t guarantee that our suggestions will work best for each use-case, so consider your unique needs when choosing products and services. Feel free to share your feedback.
Last updated: May 25, 2024
Airtable logo
2,219 Airtable Reviews
4.6 out of 5
Small Business (50 or fewer emp.)
Nov 17, 2022
 Source
Overall Rating:
5.0
SM
Sheila M.
Academic And Life Coach
Share
"Airtable Helps My Business"
What do you like best about Airtable?

Free, easy to connect, vibrant! Airtbable helps me be productive and keep up with all aspects of my business.

What do you dislike about Airtable?

Always needing to be connected to the internet.

What problems is Airtable solving and how is that benefiting you?

Keeping up with my merchandise. Having all information in one place.

Small Business (50 or fewer emp.)
Nov 17, 2022
 Source
Overall Rating:
5.0
Vasily S. avatar
Vasily S.
Head Of Marketing
Share
"Indispensible for our agency's operations"
What do you like best about Airtable?

The structure allowed us to build a sort of "Agency ERP", tracking client projects, contractor tasks, platform payments etc. It allowed me, as the agency owner, to spend less time on day-to-day operations management. And with PowerQuery API we've built all the necessary business analytics tools.

What do you dislike about Airtable?

Didn't find a way to maintain one-to-one (rather than one-to-many) links between tables.

What problems is Airtable solving and how is that benefiting you?

Keeping track of a multitude of operational details in the agency

Small Business (50 or fewer emp.)
Nov 17, 2022
 Source
Overall Rating:
5.0
Ahmed F. avatar
Ahmed F.
Business Development
Share
"Best app for everyday work"
What do you like best about Airtable?

You can design what you need from CRM to project management, from workflow to content management tools with zero code!

What do you dislike about Airtable?

The mobile app is slow and needs more improvements.

What problems is Airtable solving and how is that benefiting you?

Design internal apps and workflows without coding.

Mid Market (51-1000 emp.)
Nov 17, 2022
 Source
Overall Rating:
5.0
Cory A. S. avatar
Cory A. S.
Marketing Coordinator
Share
"New tagline should be: "The solution that's trying to find a problem it CAN'T solve"
What do you like best about Airtable?

Seemless functionality within the entire product.

What do you dislike about Airtable?

Limitations within the different pricing structures are somewhat disappointing. To really succeed, you need Enterprise, and it's just not feasible for many

What problems is Airtable solving and how is that benefiting you?

Airtable has turned antiquated and disconnected systems into streamlined and efficient processes for us. This saves us significant time and improves quality of work.

Small Business (50 or fewer emp.)
Nov 17, 2022
 Source
Overall Rating:
5.0
TU
Timo U.
Ceo
Share
"Essential for managing business these days - office tool of current decade"
What do you like best about Airtable?

Airtable is very intuitive to use, fast and a great way to manage data. I often use their forms to collect data and then slice and dice, filter, alter it as needed. The colourful labels are a nice plus as well. And auto-generated, self-updating dashboards.

What do you dislike about Airtable?

I wish there would be a better way to customise the background design of their forms - adjust the colours and the intro text style override, but it is not that big of an issue.

What problems is Airtable solving and how is that benefiting you?

I like that I can collect all kinds of data - the usual text entries and also uploaded files, all in the same place. Also, easy access with team or clients. And it works much better / smoother than Google Sheets or MS Excel.

Small Business (50 or fewer emp.)
Nov 17, 2022
 Source
Overall Rating:
5.0
Dane C. avatar
Dane C.
Principal
Share
"Great Platform for Data Management"
What do you like best about Airtable?

Airtable is flexible and adaptable to different projects and data management needs. It is also very easy to learn how to use, and the interface is modern and comfortable.

What do you dislike about Airtable?

It is a little difficult to learn how to link information across different tables, but you can figure it out with some effort and by looking at the videos supplied by Airtable.

What problems is Airtable solving and how is that benefiting you?

It helps me collect information from people by easily creating forms with public links. Also, you can sort and filter the data collected in a way that makes it very useable and manageable.

Small Business (50 or fewer emp.)
Nov 17, 2022
 Source
Overall Rating:
5.0
NA
Nathan A.
Owner
Share
"As easy as possible to use"
What do you like best about Airtable?

I love that Airtable is so user-friendly. I don't have to repeatedly use "help" to find the functions/options I want, but the help is helpful! I spend less time on admin and more time on organizing my data (which is synced with Zapier) for whatever query I need. The free account does 99% of what I want.

What do you dislike about Airtable?

I wish there was a little more allowed monthly internal automation on the free account.

What problems is Airtable solving and how is that benefiting you?

It allowed me to build custom-linked CRM and client session databases without having to source out to an expensive service.

Small Business (50 or fewer emp.)
Nov 17, 2022
 Source
Overall Rating:
5.0
TW
Thomas Kofi W.
Founder
Share
"Airtable is a great tool for just about any project."
What do you like best about Airtable?

The thing I like best about airtable is how versatile the product is. I use it instead of spreadsheets (in some cases). I use it as project management tool. I also use it to communicate with team members.

What do you dislike about Airtable?

I dislike that Airtable doesn't have built-in reminders for tasks assigned to team members when it is used as a project management tool. If it had that simple feature, it'd be a game changer.

What problems is Airtable solving and how is that benefiting you?

Airtable is helping me to manage project that contain teams with various levels of skills, from different departments. For example, I use it to oversee the design and development of products from beginning to end. Designers, developers, copywriters and other stakeholders can all be on the same page.

Small Business (50 or fewer emp.)
Nov 17, 2022
 Source
Overall Rating:
5.0
DB
Dave B.
Owner
Share
"Affordable and Flexible"
What do you like best about Airtable?

Airtable's flexibility meets all of our needs. We use it as a CRM, organize our work orders with it, maintain our operating budget, push info out to our field team and much more.

What do you dislike about Airtable?

The only downside to Airtable that I can think of is there's a little learning curve to get it set up initially. You'll need a clear idea of how you want your system to function because there's so much functionality it can be set up infinite ways.

What problems is Airtable solving and how is that benefiting you?

Before Airtable our business was run with a legal pad and pen. It was all but impossible to maintain. With Airtable we've been able to scale our business and the platform continues to grow with us.

Small Business (50 or fewer emp.)
Nov 17, 2022
 Source
Overall Rating:
5.0
VE
Verick E.
Virtual Assistant
Share
"My Airtable Experience"
What do you like best about Airtable?

Everything is organized and easy to find, it is pretty easy to work with and you can pretty much know the trajectory of your work on a daily basis. It's a great experience on a daily basis.

What do you dislike about Airtable?

There is nothing I dislike about airtable. Maybe the colors here and there but aside from that it's pretty ok with me.

What problems is Airtable solving and how is that benefiting you?

Getting one job to another, identifying which tasks are available and which people can you put down on their designated process. It benefits us cause it gives a good view of our daily progress.

Small Business (50 or fewer emp.)
Nov 17, 2022
 Source
Overall Rating:
5.0
MM
Mario M.
Co Ceo
Share
"No limits"
What do you like best about Airtable?

It is an awesome tool. It lets you organize your information, align teams, set limits, and change the views to whatever fits your needs best. It has all kinds of integrations and automatizations, which I love.

What do you dislike about Airtable?

It is an awesome free tool, the paid plan is totally worth it for the first tier. But it is too expensive to work with teams, so our whole team uses the same profile.

What problems is Airtable solving and how is that benefiting you?

And sols the data storage issue, the automatization issue, the funnel and draft order issue. I have over 30 automatic sessions, with more than 300 steps. I have around six external apps connected to it. It is the core of my business operations.

Small Business (50 or fewer emp.)
Nov 17, 2022
 Source
Overall Rating:
5.0
Caio C. avatar
Caio C.
Founder / No Coder (Acquired By We Are No Code)
Share
"Airtable is awesome, for databases and internal tools, very important for the no-code ecosystem!"
What do you like best about Airtable?

I like that it is straightforward to use and visualize data in multiple ways. I can create tables, forms, and dashboards. I can view data as a table but also in a grid, in a kanban board, calendar, and many other ways. It is very flexible and customizable. I like it because you can create freely and build pretty much anything. I use it to store and organize information and build internal applications inside my company. I also love to use it as a database for my no-code builds.

What do you dislike about Airtable?

Forms could be more customizable (design), and data charts could be better for visualizing information; sometimes, the existing charts don't have multiple view options, and it is hard to visualize data in a dashboard.

What problems is Airtable solving and how is that benefiting you?

Building internal tools, crms, collecting leads and users information, centralizing information about the company and storing information in a database while building solutions with no-code tools.

Small Business (50 or fewer emp.)
Nov 17, 2022
 Source
Overall Rating:
5.0
KS
Krystal S.
Ceo And Coach
Share
"Perfect for content creation"
What do you like best about Airtable?

I love how easily I can put my tables in mulitple views.

What do you dislike about Airtable?

I don't really dislike anything about airtable. I truly enjoy all the features I use.

What problems is Airtable solving and how is that benefiting you?

Airtable is helping me to plan my content and manage my sales leads. It is benefiting me by allowing me to make sales from my content and following up with leads

Small Business (50 or fewer emp.)
Nov 17, 2022
 Source
Overall Rating:
5.0
AA
Ami A.
Director Of Operations And Quality
Share
"Love Airtable!!"
What do you like best about Airtable?

I use Airtable for data and project management across various teams. I love that it is very easy to use so onboarding a new person takes minutes not days.

What do you dislike about Airtable?

I wish you could archive bases. I also wish there were more options for organizing bases.

What problems is Airtable solving and how is that benefiting you?

Data management in one place is a huge time-saver.

Small Business (50 or fewer emp.)
Nov 17, 2022
 Source
Overall Rating:
5.0
SH
Scott H.
Creative Director
Share
"We run our entire business out of Airtable, and couldn't recommend it more."
What do you like best about Airtable?

Airtbale is feature-rich, but highly customizable. You can do anything that just about any other productivity platform can do in Airtable, but you can shape it around your specefic workflow. I have a background in computer science but have moved to a more creative, less technical career. Even though my new work is less technical, I often found myself wishing I had the time to spin up a database and write some apps so we could have a CRM and automation perfectly customized to our needs. And then, my nerdy friend showed me how he used Airtable (I think to organize his movie collection), which literally changed my life.

What do you dislike about Airtable?

I don't have a whole lot of complaints! It can get a bit messy with larger processes and more complicated workflows, but most of my complaints are being addressed with the new Airtable Connected Apps platform. The 2-way sync feature coming in 2023 will simplify our processes significantly and, depending on the implementation, fix most of the issues I currently have with AT.

What problems is Airtable solving and how is that benefiting you?

Airtable solves a lot of problems in regard to planning, scheduling, communication, and organization. Keeping track of our leads in all lead generators would be next to impossible without a solution like Airtable. We've also been able to use it to keep track of our project and customer information, so our whole team can be informed and leave a great impression on all our clients.

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