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Airtable logo
Airtable
Flexible Database for Teams
4.6
(2,219)
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Airtable Reviews & Product Details

Airtable Overview
What is Airtable?

Airtable is a powerful visual project management platform that synergizes data, workflows, and execution teams on a unified dashboard. Streamlining work streams, the platform provides a synced and up-to-date information database that can be accessed by all stakeholders across different departments. Customization is at the heart of Airtable, allowing teams to create personalized apps and a tailored interface allowing easy access to relevant information and giving clear sightlines to the next steps. While customization is a key benefit, it also offers ready-to-use and pre-loaded industry-agnostic templates while extensive integrations and expandability make it scalable and agile.

Company Formagrid, Inc.
Year founded 2012
Company size 201-500 employees
Headquarters San Francisco, California, United States
Social Media
Managed by:
Axel Grubba
Founder
Airtable Categories on Findstack
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What are the pros and cons of Airtable?
Airtable Product Details
Capabilities
API
Segment
Small Business
Mid Market
Enterprise
Deployment Cloud / SaaS / Web-Based, Mobile Android, Mobile iPad, Mobile iPhone
Support 24/7 (Live rep), Chat, Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support
Training Documentation
Languages English
Airtable Features
Agile Methodologies Support
Budget Management
Calendar Integration
Client Portal
Collaboration Tools
Customizable Dashboards
Dependency Tracking
Document Management
File Sharing
Gantt Charts
Integration with Third-Party Apps
Issue Tracking
Kanban Boards
Milestone Tracking
Mobile Access
Notifications and Alerts
Portfolio Management
Progress Tracking
Project Planning
Project Templates
Real-Time Updates
Reporting and Analytics
Resource Management
Risk Management
Role-Based Access Control
Sprints Management
Task Management
Team Communication
Time Tracking
Workflow Automation
Airtable Media
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Airtable Screenshots
Airtable Expert Review

Workflow management is a critical part of any job. It’s what keeps a project moving, and a team motivated to see it through. But, how do you support effective workflow management?

You start with understanding better what tools, platforms, and software are out there that can support your team’s ability to effectively manage workflow and collaborate within their teams and beyond.

To that end, we’ve identified Airtable as a strong market leader in workflow management software. So, let’s dive into Airtable’s features, capabilities, and price points to help you better understand your options.

Airtable homepage

What Is Airtable?

Airtable is a workflow management application with highly customizable database management tools used predominantly for collaborative project management.

The focus on having accessible, easy-to-use software to help with project management is increasing, and Airtable is a top choice. It features a familiar spreadsheet interface, but unlike traditional spreadsheet software that only records data, Airtable can also help you organize, sync, and manage your data and customize exactly how you need it.

For example, let’s say you’re using Airtable to manage vendor management workflow for an event. This would entail designing the database to include fields for:

  • Vendors’ contact details
  • Links to their websites
  • Inputting key information, such as lead times, product availabilities, and prices
  • Uploading order confirmations
  • Uploading invoices
  • Important notes and comments about the vendor

The option to invite collaborators to this database is also critical so individual users can easily update data in real-time. Having all these features in a single platform means users can clearly follow the progression of a particular project and keep everyone in the team up-to-date on their tasks and next steps.

How Much is Airtable

Airtable’s interface is very flexible and is ideal for numerous industries. While it has been marketed to larger corporations, most users who have had hands-on experience with the platform say that it is just as useful for smaller businesses.

This is reflected in Airtable’s pricing, which follows a monthly subscription model. This subscription cost increases depending on the number of features and ‘seats’ you choose to purchase, making it highly scalable depending on your organization’s needs.

Airtable’s features are grouped into four levels, and the price per seat rises accordingly. A breakdown of each level can be found below:

Free

  • Designed for very small teams or individuals
  • Up to 5 editors and unlimited ‘read-only’ users
  • 1200 records per base
  • 2GB of attachments

Plus

$10 per seat – Billed annually

$12 per seat – Billed monthly

  • For small to medium-sized organizations
  • Eliminates information silos within a team by connecting applications
  • More advanced collaboration features
  • 5,000 records per base
  • 5GB of attachments

Pro

$20 per seat – Billed annually

$24 per seat – Billed monthly

  • For medium to large organizations who need to streamline and collaborate on top-priority data
  • More advanced features
  • 50,000 records per base
  • 20 GB of attachments

Enterprise

  • Price is customized to your organization’s needs
  • Enterprise-wide admin panel
  • For organizations who need a scalable product to keep up with workloads
  • Unlimited workspaces per organization
  • 250,000 records per base
  • 1,000 GB of attachments
Airtable Pricing

How Airtable Works

Airtable was built to be as customizable as possible, giving users the ability to display their data in a way that meets their specific needs—whether that means a simple presentation or a more complex one.

Getting started is simple.

You start with an empty Airtable, which is essentially your ‘base.’ From here, you just fill it with your data. You can either use a template and bring in data from another source or construct a database from scratch. Whatever the case, you can leverage Airtable’s features to tailor the platform to meet your needs. For example, you can use the Interface Design feature to visually present data in a way that makes the most sense to you and your team.

Familiarizing and understanding all of Airtable’s features and capabilities may require some effort, but the payoff is worth it. Taking the time to learn the platform will ensure users have full control over their data and workflow management.

Features

Access to Airtable’s numerous features will depend on your subscription and, subsequently, the scalability of your projects. However, all subscription options should include:

  • Unlimited bases
  • Sync integrations
  • The ability to add attachments
  • Revision and snapshot history reporting
  • Field and editing permissions
  • Extension add-ons (e.g., data visualization or reporting extensions)

Airtable also provides:

Customizable Views

With a click of a button, this feature gives users the flexibility to switch between different data views. Users can view project timelines via the Timeline View, and easily switch to managing team tasks on the collaborative Kanban View. Other viewing options are also available ensuring that you can customize your viewing experience so you can maximize the platform.

The Timeline View

Airtable Timeline View

The Kanban View

Airtable Kanban View

Automations

Airtable Automations lets users streamline their work processes and boost team efficiency by providing customization options for notifications and creating multi-step workflows. The feature is helpful in terms of tracking project timelines and helping eliminate manual, repetitive tasks. Additionally, it can also minimize the risk of user error.

Syncing

Airtable’s ability to synchronize data means users have a central repository of information that is updated in real-time across all users and departments. It’s a useful tool that promotes seamless collaboration and data integrations, allowing everyone to enjoy a comprehensive understanding of project status or workflows at the speed of need.

Reporting

To enhance your project’s reporting capabilities, Airtable’s powerful reporting tools and extensions let users create highly customized reports that visualize your data in a simple understandable way. You can choose from a variety of charts, graphs, and tables to ensure that information is presented in a way that is easy to understand.

Airtable sample report

Integrations

Airtable offers robust integration that lets you connect the platform to a wide range of software; ensuring that all the project management tools that you use operate seamlessly. Airtable’s integrations mean multiple applications can be streamlined to automatically sync data, share information between different platforms, and automate tasks so workflows can be further improved.

Airtable integrations

Templates

Airtable’s templates can be used to effectively organize every aspect of your project’s workflows. Their pre-designed databases can be used as a great starting point for your projects. Conveniently, Airtable templates are also organized into several categories and industries, which helps you save time and effort from creating a new one from scratch. As always, these pre-populated grids are highly customizable.

Airtable templates

Airtable Pros and Cons

Pros

  • Facilitates easy collaboration between teams with company-wide visibility of plans, calendars, and workflows.
  • Both Google and non-Google users can take advantage of all the features and integrations to support workflow management and collaboration
  • Highly customizable bases and effective reporting features

Cons

  • The platform’s user interface can be complicated for beginners
  • Requires a significant learning curve

Airtable Alternatives

A great way to decide whether Airtable is the right software for you is to compare it to other options in the workflow management space.

Eliminate the hassle of comparing options by choosing from your top choices below. With the ability to review features and relevant information in one place, you can utilize our comprehensive product reviews to gather the necessary data you need to make well-informed decisions.

ClickUp

An all-in-one project management application, Clickup is designed to be used across any industry. From solo users to larger organizations, Clickup focuses on task management to help teams streamline their workflow.

ClickUp offers numerous workflow features and data views, including a built-in Table View to ensure your team always has access to a condensed, actionable snapshot of your projects.

Notion

Designed for smaller teams or individuals, Notion is an all-in-one SaaS note-taking app and database for streamlined project management. Some features include:

  • A web clipper so you can easily save images and sites
  • A real-time messenger feature
  • Allows for category and page hierarchy organization

Hive

With a focus on automation tools, Hive aims to simplify overly complicated work processes through email and task automation. Boasting a user-friendly dashboard, Hive aims to help teams of all sizes automate time-consuming work tasks to give time back to a project’s creation and growth.

A Final Findstack Opinion

Overall, Airtable is a highly comprehensive and customizable workflow management application.

Airtable’s app offers flexibility by allowing you to switch views and integrate reporting extensions, ensuring your data is suitable for various applications. Additionally, its extensive list of integrations enables you to consolidate all your preferred tools and their data in one convenient location.

It’s important to keep in mind, however, that these features are only useful for those willing to take the time to learn them. Airtable’s interface can be quite overwhelming for new users so our advice is to scale to higher subscription packages only after you’ve taken the time to learn the app’s features and familiarize yourself with them.

Disclaimer
Our research is curated from diverse authoritative sources and meant to offer general advice. We don’t guarantee that our suggestions will work best for each use-case, so consider your unique needs when choosing products and services. Feel free to share your feedback.
Last updated: June 20, 2024
Airtable logo
2,219 Airtable Reviews
4.6 out of 5
Small Business (50 or fewer emp.)
Nov 16, 2022
 Source
Overall Rating:
5.0
JP
Julian Andres P.
Lawyer
Share
"Airtable is an excellent work tool and for any type of personal project."
What do you like best about Airtable?

Airtable has many ways to display information

What do you dislike about Airtable?

I wish it offered more languages ​​for you to use

What problems is Airtable solving and how is that benefiting you?

Connect databases

Small Business (50 or fewer emp.)
Nov 16, 2022
 Source
Overall Rating:
5.0
BV
Bruno V.
Ceo
Share
"the best tool to test your business process in execution time."
What do you like best about Airtable?

the mix between microssoft excel and access in the same app. API helps to integrate with another systems as well.

What do you dislike about Airtable?

Maybe the price is a little bit expensive for our reality in brazil.

What problems is Airtable solving and how is that benefiting you?

We use airtable to run our company. we did a ERP inside airtable.

Small Business (50 or fewer emp.)
Nov 16, 2022
 Source
Overall Rating:
5.0
MT
Meili T.
Directing Manager
Share
"I've never found anything else like it."
What do you like best about Airtable?

Airtable has a great deal of options even on the free account so you can do virtually anything you need to.

What do you dislike about Airtable?

The interface feature is talked up a lot, but I haven't found it helpful.

What problems is Airtable solving and how is that benefiting you?

Because I have so many customization options in Airtable, it meets all my database needs.

Small Business (50 or fewer emp.)
Nov 16, 2022
 Source
Overall Rating:
5.0
Faraz F. avatar
Faraz F.
Translator In Chief
Share
"Great online DBMS experience"
What do you like best about Airtable?

Accessible, ultimately portable and highly user friendly

What do you dislike about Airtable?

Nothing! Even the free version works exceptionally well

What problems is Airtable solving and how is that benefiting you?

Managing material, connections and clients

Small Business (50 or fewer emp.)
Nov 16, 2022
 Source
Overall Rating:
5.0
GB
Guilherme B.
Project Manager
Share
"The Tool for management!"
What do you like best about Airtable?

Airtable is the best tool for managing people, projects, and service deliveries in an innovation company because its versatility and flexibility to adapt to my reality!

What do you dislike about Airtable?

At this moment the price is so high for small companies or startups, especially to access news features, do a collaborative jobs, integrate some managing views.

What problems is Airtable solving and how is that benefiting you?

Visibility to manage innovating projects.

Small Business (50 or fewer emp.)
Nov 16, 2022
 Source
Overall Rating:
5.0
Alfred L. avatar
Alfred L.
Co Founder
Share
"Airtable all the things"
What do you like best about Airtable?

Airtable provides powerful ways to ingest and view information without the rigidity of spreadsheets.

What do you dislike about Airtable?

Tablet/mobile support is still not ideal.

What problems is Airtable solving and how is that benefiting you?

Airtable enables my business to store information and shape it into valuable views for each target audience. It can serve as the single source of truth for stakeholders and project team members alike.

Small Business (50 or fewer emp.)
Nov 16, 2022
 Source
Overall Rating:
5.0
AD
Albert Jan D.
Investment Specialist
Share
"Easy to use tool for team management and data gathering/presentation"
What do you like best about Airtable?

Ease of use through the connection between Grid, Gallery and Form views, combined with the linking of multiple tables.

What do you dislike about Airtable?

Sometimes I would like to have more advanced features that are available in Excel, but these would add to the complexity.

What problems is Airtable solving and how is that benefiting you?

Lack of time, I work way quicker with Airtable

Small Business (50 or fewer emp.)
Nov 16, 2022
 Source
Overall Rating:
5.0
DH
Daniela H.
Marketer
Share
"In love with airtable, it solved my life"
What do you like best about Airtable?

Airtable gave me the opportunity to upgrade my small business operations from a pile of spreadsheets to an integrated ERP tailored to our needs for a fraction of the price of dedicated, ready-made software. It makes my work and my staff's easier, quicker, more organized and productive and on top of all that, with automations and integrations it takes lots of tasks off of our hands plus avoids mistakes

What do you dislike about Airtable?

I wish there was an intermediate plan before enterprise to access more functionality.

What problems is Airtable solving and how is that benefiting you?

From Bill of Materials for cost an price calculation and instant quotes on custom-made products, to planning and reporting of marketing actions and assets, through inventory, sales and purchases. Easy to use and create interfaces for every staff member

Small Business (50 or fewer emp.)
Nov 16, 2022
 Source
Overall Rating:
5.0
MK
Maddie K.
Founder
Share
"Airtable is a must-have"
What do you like best about Airtable?

I love being able to build whatever I need to do for so many different use cases. The flexibility of the fields is excellent! I love the ability to automate most of our tasks saves time and resources.

What do you dislike about Airtable?

The restoration options create issues since we have many team members working in our base simultaneously. We also have issues with the interconnectivity of the base because one change can affect the entire ecosystem of the platform for us. The new dependencies feature is great, but I'd like to see a list of all changes made in the last 48 hours.

What problems is Airtable solving and how is that benefiting you?

Airtable is the BEST way for us to traffic assets from one media partner to another. Through the customizable fields we are able to keep clean records and create consistency among marketing campaigns.

Mid Market (51-1000 emp.)
Nov 16, 2022
 Source
Overall Rating:
5.0
Alan P. avatar
Alan P.
President
Share
"Use Airtable every day"
What do you like best about Airtable?

Ease of use. I can get to what I need in seconds. Creating a new database takes minutes.

What do you dislike about Airtable?

Would be nice to be able to link Airtable to other applications like mail merge without dumping a txt file first.

What problems is Airtable solving and how is that benefiting you?

Tracking employees.

Small Business (50 or fewer emp.)
Nov 16, 2022
 Source
Overall Rating:
5.0
WW
Wishkarma W.
Head Of Product
Share
"It is an excellet product, we are using it for all website development and operational."
What do you like best about Airtable?

Able to do multiple tasks in a single application.

What do you dislike about Airtable?

Sometimes automation features are a little bit confusing.

What problems is Airtable solving and how is that benefiting you?

I don't have to use multiple applications for all the tasks, even developers can use them. It will save cost and increase productivity.

Small Business (50 or fewer emp.)
Nov 16, 2022
 Source
Overall Rating:
5.0
JM
John Michael M.
Business Development And Strategic Outreach Manager
Share
"Airtable for Healthcare Roster Management and External Outreach"
What do you like best about Airtable?

We use this tool to manage our faculty rosters of over 100 providers that support multiple subspecialties. We work collaboratively with several administrative leaders and marketing to keep external resources up-to-date and even utilize different specialized views that we share in a limited way to support external outreach.

What do you dislike about Airtable?

That the pricing model limits our ability to invest in enhanced tools. We have many passive collaborators looking at and supporting updates on the tool, but a per-user cost is too expensive for our limited administrative resources. It would also be very helpful to have a HIPAA-secure way to store patient information.

What problems is Airtable solving and how is that benefiting you?

Internal resource/roster management with the ability to share a limited view of this information on webpages and externally to others who would benefit from that information.

Small Business (50 or fewer emp.)
Nov 16, 2022
 Source
Overall Rating:
5.0
Angie M. avatar
Angie M.
Business Owner/Mentor
Share
"Love Airtable"
What do you like best about Airtable?

I love and highly recommend Airtable due to it's easy to learn functionality. Whether you are looking to use it for finance, planning, social media or team management it can easily support business owners!

What do you dislike about Airtable?

As your business grows Airtable becomes very expensive per seat AND is lacking in a few integration options for having a holistic workflow.

What problems is Airtable solving and how is that benefiting you?

Airtable seamlessly helps remote businesses to collaborate, plan and manage so many different aspects of business growth at the touch of a button (or mobile phone). It's helping both my businesses (one service-based and one product based) growth with my remote team.

Mid Market (51-1000 emp.)
Nov 16, 2022
 Source
Overall Rating:
5.0
Artem U. avatar
Artem U.
Senior Product Manager
Share
"Great all-purpose database constructor with zero code"
What do you like best about Airtable?

I can create almost any framework for task management, knowledge base, inventory handling, you name it. And I can make it quickly and conveniently.

What do you dislike about Airtable?

One time I lost an entire database with track records of my allergy occurrences - it had a 3 or 4 years history. I still don't know how and why the database was removed. Since DB removal is irreversible, I can't restore it and see which actions led to it.

What problems is Airtable solving and how is that benefiting you?

1. Prototyping. When I deal with a situation with lots of entities involved, I try to model everything in Airtable before anything else 2. Tracking things. I used to track my allergy occurrences and sickness of other kinds, spending and earnings, physical activity 3. Managing projects. I use three databases to manage products in my company.

Enterprise (> 1000 emp.)
Nov 16, 2022
 Source
Overall Rating:
5.0
SH
Scooter H.
Communication Manager
Share
"Intuitive, flexible tool with a dynamic breadth of capability"
What do you like best about Airtable?

Our team was able to self teach on getting onboarded and we quickly got most of our organization on board. At its core, it's easy to get into, but the capability is a mile wide if you continue to dig.

What do you dislike about Airtable?

The proofing tool could use some work. This was perhaps the biggest sticking point for our team in getting universal adoption. If they worked on upping that capability, they'd be ready to take on just about any PM software out.

What problems is Airtable solving and how is that benefiting you?

Our team needed to be able to prioritize what we were working from a higher level than task-based, and Airtable has allowed us to self manage so much within our own team to not only assign work, but to be able to prioritize projects against one another.

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