Unclaimed: Are you working at Asana?
Asana Reviews: 4.3/5 — Solid Choice
Considered one of the pioneering cloud-based project management tools, Asana offers four views for its users – List View, Timeline, Calendar, and Boards – all of which help teams get both a macro and micro view of all the moving parts of projects and tasks. It provides a comprehensive roadmap of ongoing projects from start to finish, clearly outlining dependencies, project milestones, and feedback and approval processes. For project managers, strong reporting capabilities that show completion rates, individual workloads, and potential delays just to name a few create opportunities for real-time project optimization, collaboration, stronger forecasting, and better planning for future similar projects.
| Capabilities |
API
|
|---|---|
| Segment |
Small Business
Mid Market
Enterprise
|
| Deployment | Cloud / SaaS / Web-Based, Mobile Android, Mobile iPad, Mobile iPhone |
| Support | 24/7 (Live rep), Chat, Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support |
| Training | Documentation |
| Languages | English |
Asana Pros and Cons
- Tons of great integrations
- Easy to use and clean environment
- Lots of timeline tracking tools
- Automation features built-in
- Various customization options
- No budgeting or invoicing features
- The volume of features can be overwhelming
- No time tracking feature
- The volume of features can be overwhelming
- No time tracking feature
Asana cut its free plan from 15 users to 2, and a great deal of published information has not caught up. Accounts created on or after 12 November 2025 get two seats on the Personal plan. Older accounts keep a legacy allowance of up to ten, but lose it permanently if they downgrade and re-upgrade. If you are choosing Asana because you heard the free tier supports a small team, that is no longer true.
- What it is: A project management platform for tracking work across tasks, projects, portfolios, and goals.
- Best for: Mid-size and larger teams coordinating structured work across departments, where portfolios and goals matter.
- Pricing: Personal free for 2 users. Starter €10.99, Advanced €24.99 per user per month billed annually. Enterprise is custom. Verified in July 2026.
- The honest catch: Beyond the free-plan change, AI Studio credits are allocated per billing account rather than per user, so a large team shares one pool.
What Is Asana?
Asana is one of the two or three products that defined modern work management. Its model is a hierarchy: tasks belong to projects, projects roll into portfolios, portfolios connect to goals. That structure is why larger organizations choose it. When an executive asks how a quarterly objective is progressing, Asana can answer from work people are actually doing rather than from a status document.
That focus also explains where it is weaker. Asana is less flexible than monday.com, less spreadsheet-like than Smartsheet, and less simple than Trello. It rewards organizations that want a consistent structure imposed across teams, and frustrates ones that want each team to work its own way.
The independent evidence base is very large, with more than 11,000 reviews on G2 alone, and satisfaction scores remain strong despite the free-plan controversy.
How Asana Works
- Tasks, projects, portfolios, goals. The hierarchy is the product, and portfolios and goals are what separate Advanced from Starter.
- Multiple views. List, board, and calendar on every plan, with timeline and Gantt from Starter.
- Automation. Unlimited automations from Starter, which is more generous than competitors that meter them.
- Workload and capacity. Resource management on Advanced, plus universal workload and capacity planning on Enterprise.
- AI Studio. Credit-based AI, at 50,000 on Starter, 75,000 on Advanced, and 200,000 on Enterprise, allocated per billing account per month.
- Integrations. Salesforce, Tableau, and Power BI connectivity from Advanced.
Asana Pricing
Four tiers, with the free plan now materially smaller than its reputation. Figures verified on Asana’s pricing page in July 2026, billed yearly. Asana localizes currency, and the euro figures correspond numerically to its dollar pricing.
| Plan | Per user/mo (yearly) | Users | AI Studio credits | Key additions |
|---|---|---|---|---|
| Personal | €0 | 2 | — | Unlimited tasks and projects, list, board and calendar views |
| Starter | €10.99 | No seat limit | 50,000/account | Timeline and Gantt, dashboards, unlimited automations, forms, custom fields |
| Advanced | €24.99 | No seat limit | 75,000/account | Portfolios, goals, workload, approvals and proofing, time tracking, Salesforce and BI integrations |
| Enterprise | Custom | Unlimited | 200,000/account | SAML, SCIM provisioning, capacity planning, admin controls |
The details that matter most:
- The free plan is two users. Reduced from fifteen for any account created on or after 12 November 2025. This is the single most important change in Asana’s pricing in years, and much published comparison content, including some review aggregator pricing pages, still describes the old limits.
- Legacy accounts have a trap. Accounts predating the change keep up to ten users on a Legacy Personal Plan, but cannot recover that allowance if they downgrade and re-upgrade. If you are on a legacy free plan, do not experiment with plan changes.
- AI credits are per account, not per user. 50,000 credits on Starter is shared across your whole billing account, so a fifty-person team gets the same pool as a five-person one. This is unusual and worth modelling if AI features matter.
- Portfolios and goals require Advanced. At €24.99 per user, more than double Starter. Since portfolio-level visibility is the main reason larger organizations choose Asana, Advanced is the realistic tier for that use case.
- Yearly billing saves up to 18%.
- No seat minimums on paid plans, which is a genuine advantage over monday.com’s three-seat floor.
Who Should Use Asana
- Mid-size organizations coordinating across teams. The clearest case, and where the portfolio and goal hierarchy earns its price.
- Teams that outgrew a simpler tool. Asana is the common destination for teams hitting Trello’s dependency limits, and it handles dependencies properly.
- Companies that run on OKRs or similar. Goals connected to actual work is genuinely useful rather than decorative.
- Teams wanting structure. If consistency across departments matters more than per-team flexibility, Asana suits better than monday.com.
It fits poorly for individuals and pairs on the free plan, which is now extremely limited, for very small teams on a budget, since €10.99 per user adds up quickly, and for teams wanting to shape the tool around an unusual process, where monday.com’s flexibility is better.
Honest Pros and Cons
Strengths
- Excellent structural model. Tasks to projects to portfolios to goals is coherent and genuinely useful at scale.
- Proper dependency handling. Unlike Trello, Asana models work that waits on other work.
- Unlimited automations from Starter. More generous than competitors that meter automation runs.
- No seat minimums. You can buy exactly the seats you need.
- A very large evidence base. More than 11,000 G2 reviews with consistently strong satisfaction.
- Mature integrations. Salesforce, Tableau, and Power BI on Advanced for organizations that need reporting elsewhere.
Limitations
- The free plan is now two users. Cut from fifteen, and the change is poorly reflected in third-party documentation.
- The legacy grandfathering is fragile. Downgrade and re-upgrade and you lose the higher allowance permanently.
- AI credits are pooled per account. A large team shares the same allocation as a small one.
- Portfolios and goals need Advanced. More than double the Starter price for the capability larger buyers actually want.
- Less flexible than monday.com. Asana imposes structure, which some teams experience as rigidity.
- Cost at scale. €24.99 per user across a large organization is a serious line item.
Asana Alternatives and How It Compares
- monday.com is more flexible and more visual, with a three-seat minimum and less rigorous portfolio structure.
- ClickUp offers more features per dollar and a genuinely usable free tier, at the cost of a busier interface.
- Trello is simpler and cheaper, and lacks dependencies entirely, which is the usual reason teams move to Asana.
- Smartsheet suits organizations whose work already lives in spreadsheets.
- Teamwork is better for agencies that need billable time and project profitability.
For a broader survey see our guide to the best project management software.
The Verdict
Asana remains one of the strongest work management platforms for organizations that want structure rather than flexibility. The hierarchy from tasks through portfolios to goals is coherent, dependencies work properly, and unlimited automations from the entry paid tier is more generous than most competitors. For a mid-size company coordinating work across departments, it is a sound default.
The free plan is no longer part of the argument. Cutting it from fifteen users to two for accounts created after 12 November 2025 changes what Asana is for small teams, and the change is badly reflected in third-party sources, including some review-site pricing pages that still quote the old figures. If you are evaluating Asana for a small team on the strength of its free tier, check the current limit rather than the guide you are reading.
Two specifics worth acting on. If you hold a legacy free account with up to ten users, do not downgrade and re-upgrade, because the allowance does not come back. And if AI features factor into your decision, note that AI Studio credits are pooled per billing account rather than per user, which makes them meaningfully less generous for large teams than the headline numbers suggest. Price Asana at Advanced if portfolios and goals are why you want it, because that is where they live.
FAQ
How many users does Asana’s free plan support?
Two, for any account created on or after 12 November 2025. It was previously fifteen. Accounts created before that date are grandfathered onto a Legacy Personal Plan supporting up to ten users. Much published comparison content, including some review aggregator pricing pages, still describes the older, larger limits.
I have an older Asana free account. Should I change plans?
Be careful. Legacy accounts keep up to ten users, but Asana does not restore that allowance if you downgrade and subsequently re-upgrade. If you are on a legacy free plan and value the extra seats, avoid experimenting with plan changes, since the higher limit cannot be recovered once lost.
How much does Asana cost in 2026?
Billed yearly, Starter is €10.99 per user per month and Advanced €24.99, with Enterprise custom priced and Personal free for two users. Yearly billing saves up to 18%. There are no seat minimums on paid plans, and Asana localizes currency so its dollar pricing corresponds numerically.
Are Asana’s AI credits per user or per team?
Per billing account, which is the less generous interpretation. Starter includes 50,000 AI Studio credits per month for the whole account, Advanced 75,000, and Enterprise 200,000, regardless of how many users you have. A fifty-person team receives the same allocation as a five-person team, so model your expected usage before assuming the allowance is sufficient.
Is Asana better than monday.com?
They optimize differently. Asana imposes a consistent structure across teams and handles portfolios and goals more rigorously, which suits larger organizations. monday.com is more flexible and visual, letting each team shape the tool around its own process, and has a three-seat minimum. Choose Asana for structure and monday.com for adaptability.
Compare Asana with other popular tools in the same category.
ich allows users to easily create and assign tasks, set due dates and priorities, and track progress. Asana also offers various integrations with other tools, such as Slack and Google Drive, which can make collaboration and communication more seamless.
It is going well; nothing that I dislike. But it is great to see that the minimum quality of the product isn't getting deteriorated.
It helps to make collaboration, task documentation and efficiently track the status. It helps manage tasks effectively and efficiently within the team with a better visualisation.
It offers an easy user interface with the great capability of delegating tasks and collaborating with teammates and colleagues. Helps to improve productivity and reduce the project timeline.
Learning this tool might take time who is not that tech savvy. Has to learn different options and features to use it to the fullest potential. Not a big task for the regular computer users.
It is helping us to optimize the tasks by assigning them to the respective team member. Also, allows tracking the progress, which is the most important thing while delivering the projects. It is a great product for Team Work.
We had a great experience using Asana for various different cross-functional projects. It facilitates easy collaboration, helps with resourcing, and understanding bandwidth. Celebrating milestones and task completions feels so good with Asana
Our entire team's experience with Asana was super easy but we didn't have too much help or support during the onboarding process and we had to find other groups to ask questions
Collaboration was effortless and seamless with Asana. Managing projects across engineering, product, key leadership stakeholders, and customer success was so so easy and efficient.
The ease and efficiency with which it allows to track task status.
Requires some training to start using the tool.
Asana help in managing tasks is very organized and efficient. The overview that it allows users to have on all tasks is extensive.
Asana is a pretty good platform to manage all your task and projects and it's perfect for team collaboration. It allows the management and team members to track progress of each project at one place. It aslo enhances smooth communication among team members thus solving communication problems and project delays.Asana is aslo customizable to fit into our different project needs with ease.
We use SharePoint in the company. We would like to see smooth integration with Asana.
Asana is one the most affordable project management tool in the market. Easy to use and to deploy. It has smoothen team communication thus solving the problem of project delay. Asana is aslo customizable to fit into our various needs.
Asana is one of the best project management tools with many features, Asana minimizes work and projects can manage with asana easily, it's effortless to use and reduce the time for the meeting.
Asana monthly fees are higher than competitors, also in asana tasks can't be assigned to more than one user, I think it's better to assign the same task to multiple people is good
Asana help me with my project task management so it's easy to do task timely by creating and assigning task according to the role of the user, asana stay all thing organized, asana help me reduce time for weekly meeting because of task management is superb
Asana simplifies project management by allowing me to create different boards + workflows based on my needs. I use it for long term projects, personal to-do lists, and even track recipes I want to make via Asana.
I wish there was a bit more customization in the colors of the platform - ideally every setting could be modified but I also know that that's not super realistic.
Asana is my chosen project management software because it is simple, easy to use, yet very customizable to my workflows. I have noticed a significant change in my productivity levels at work + in my personal life since I started using Asana regularly.
It's a great application for keeping track of your task and your team's progress.
Nothing. It works great for what I need (visibility of tasks and accountability).
Project visibility and team accountability.
It's easy to keep track of tasks across multiple teams/projects in one easy-to-manage to-do list.I like that I can filter to only see tasks that are coming up soon and not have to worry about tasks that aren't due for weeks or months at a time.
It's most helpful when everyone is invested in using it correctly. When an entire team is onboard, you can easily track task distribution, due dates, and more. But if some don't use it - or don't use it properly - their contributions can be overlooked because they are not trackable.
Tracking my to-do lists and tasks of my colleagues.
I find the most helpful the ability to create tasks and check them off when you are done. Also, several team members can be part of different tasks and the notification system.
maybe messages, I find them a bit confusing to use since they don't work exactly as a chat but more like an inbox and it might get a bit confusing at times. I could use some improvements.
Asana is great for collaborations and project management. I can easily see what and when my team members are working at, we can collaborate and the feeling of checking an assignment as complete is amazing.
It is super easy to use and very convenient for tasks with multiple parts!
Can be a little hard to find things sometimes
Helps keep everything in one place
The organization it provides to our work projects and communication on each
I am still learning how to use it and keep my projects sorted appropriately to meet my needs.
Tracking projects and work flow and task management. Also a great parking lot to keep notes to go back and reference, create memos for the team, etc.
It is to assign duties and manage workflow for employees. The Asana board allows us to group set of reoccurring tasks so that when for an example a new hire is onboarded, a number of assignments will be sent to the specified employees which creates a task list for them.
Unable to hide templates. When we group an assignment a template is set and gets assigned as well, it's really no big deal though. I just move them yo a species category for templates.
Work management and collaboration with the team has been great using Asana. especially during these times where many employees work from him, this system has really helped with our management of projects and tasks.
Love being able to have all my notes and tasks organized for each customer that I manage, as well as the ability to assign tasks to my teammates without having to call / slack them first. Creating templates for my customer projects helps me save time while making sure all the important milestones are always top of mind.
I currently add my notes to projects as "tasks" but wish there was a more obvious way to separate the notes out and make them searchable in bulk.
Collaborating with my teammates on a customer project, keeping my notes and milestones organized and templatized when possible
Asana gives a clear swim-lanes view of all project statuses
Don't have any dislikes, it's a good product to use
Helping us streamline workload and planning projects and timelines better
Asana has made project and task management a breeze for my team and I. Before Asana, we were in a bad habit of creating spreadsheet after spreadsheet, losing valuable data along the way. With Asana, I'm able to help keep myself and my team on track with higher arching goals while staying in the nitty-gritty of daily goals. I love the status updates and reports available to showcase progress over time.
I don't have any particular dislikes, Asana does project management right. I would say that there is a learning curve to use Asana is the most efficient way, however. It takes a bit of trying things out and testing what works, but that's how anything goes!
Asana is helping my team and I to work towards larger goals with steadiness and consistency. It's easy to see the bigger picture/goals ahead and to break them up into smaller, achievable tasks to make real progress. Delegating tasks has been huge for me as a leader, as Asana allows me to create tasks and sub-tasks and assign them appropriately to help my team succeed.
Asana is the most streamlined project/task management platform I've used, and I've used several. I personally appreciate the unicorn or yeti that flies across the screen as more tasks are accomplished!
I have tried to think about something I dislike about Asana, and I've come up short. No dislikes here!
Asana helps solve the issues of not personally pestering other people and just sends reminders for me to those that I'm waiting on. I love how it integrates with Google so I can easily assign tasks as emails come in.
Asana has exactly the level of sophistication and simplicity to make project management most effective.
Nothing comes to mind about Asana that I dislike.
It helps organize our agency's workflow, deadlines and tasks while showing each team member's utilization.
Asana helps me keep track of all of my tasks so I'm better at my job!
I don't have anything to negative to say
Keeping up with the tasks I need to do for product launches
I love how it helps all the teams in being organised for all our campaigns and day to day marketing activities
Nothing really! However i would really like it if they improved the phone app
It helps us in being organised and on top of everything so that our camapigns run smoothly with almost no hiccups
Easy to learn and it's nice to use for me as a user
Limited access to invite more user, so we have to upgrade more
Give more access to invite more collaboration without upgrading
Asana is probably my favorite project management tool. It is so user friendly, very easy to customize (within reason) - and has very minimal drawbacks for me + my team's use case. This tool has been instrumental in letting us track our workloads and workflows, to ensure we're staying on top of everything that's important.
Honestly the only drawback is that some of the more nuanced customization we want to do just isn't baked into the platform - but those are all "nice to haves" not "need to haves" for us and our use.
This has helped us track our work, projects, tasks, and workflows. Generally - this has been monumental for letting us track and stay on top of all the work happening in a variety of spaces.
Easy to use. Help in collaboration very well and organize the team seamlessly.
Time Tracking is only available in the business and enterprise tiers. Mobile app can be better
It helps to organize the product and helps in tracking them with ease.
I have the ability to rank what is most important vs least important, and I love that I can create subtasks for each task. It's like having a task to do the laundry, but knowing you'll have to: Subtask 1 - fold the laundry, and Subtask 2 - put the laundry away. It's nice to be able to lay out specific sub tasks!
I wish I was able to assign a task to more than one person for projects I'm working on with someone else. One person having all of the credit for a completed task is a little biased, and all the responsibility falls to the assignee rather than who is both equally responsible for it.
I used to have papers and sticky notes everywhere to remind myself of small (and huge) tasks. With the help of Asana, I am able to keep everything in one place with due dates! I love that I can assign due dates and times!
Asana is a powerful ,stable, reliable and very easy to use platform for managing projects. It great tool when it comes to task tracking and project planning. It easy to customize workflows and forms. It aslo help the team to have solid communication especially when working remotely. Customer support is top notch and their very friendly.
Asana has a bit of learning curve. But it's functionality works well.
We appreciate the support we get from their customer support team . Asana is aslo easily customizable to fit into our different needs. It helps the team to communicate when working remotely and it's pricing structure is very fair.
The most beneficial thing is the user-friendly interface, as well as the notifications system. For somebody who struggles with time management, it is essential.
There isn't really much to dislike about Asana. The platform performs it's expectations quite well and i've personally noticed a decent increase in my productivity.
The biggest problem Asana is solving is my ability to ensure all tasks are completed within SLA. My role tends to see quite a lot of ad-hoc related tasks in addition to my BAU objectives therefore it keeps me transparent on my ad-hoc tasks and allows me to complete/manage them with ease.
It helps in making proper notes of the bug and all the technical errors that are faced in the work. It also has different columns for comments and resolutions.
There are no cons as of now I have faced in noting down the errors.
Asana is helping in noting down all the bugs we are facing in our work and getting it assigned to the team automatically.
I like about Asana that has a very user friendly interface: minimalist and useful. The mobile app, calendar and gmail extension are very useful too. I only used the free version so I don't know how are the premium features but they look good.
Too many premium features that are free in other task management apps like ClickUp. I would like Asana with more customisation options, in order to adapt the app to my needs as a solo user.
Asana is always implementing new features that users ask, so I think that the Asana developers always listen to the users. This is very important because there are so many task management apps right now and users are always looking for the best.
Asana has great functionality when it comes to project management! It is very intuitive and easy to customize to your specific project management preferences. I enjoy the automation options and templated project options.
There is nothing I can think of that I dislike about Asana.
Asana solves task management issues and allows us to prioritize tasks. It gives us a holistic view of everything we are working on to make sure marketing tasks are balanced between all team members and everyone is accomplishing their tasks in a timely manner.
it has an appealing interface and great User Experience.
Actually, I do not think there is anythink I do not like.
We keep all the tasks in Asana; everything is there: Projects, tasks, deadlines, approval process, and much more.
